Brother MFC 425CN User Manual
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APPENDIX A A - 15 Using a cordless external handset If the base unit of your cordless telephone is connected (see page A-16) and you typically carry the cordless handset elsewhere, it is easier to answer calls during the Ring Delay. If you let the machine answer first, you will have to go to the machine so you can press Hook to transfer the call to the cordless handset. Changing the remote codes Remote activation lets you send commands to your machine from an extension or external phone. To use Remote Activation, you must turn on the remote codes. The preset Fax Receive Code is 51 (91 for New Zealand). The preset Telephone Answer Code is #51 (#91 for New Zealand). 1If it is not illuminated in green, press (Fax). 2Press Menu/Set, 2, 1, 4. 3Press ▲ or ▼ to select On (or Off). Press Menu/Set. 4Enter the new Fax Receive Code. Press Menu/Set. 5Enter the new Telephone Answer Code. Press Menu/Set. 6Press Stop/Exit. If you are always disconnected when accessing your external TAD remotely, try changing the Fax Receive Code and Telephone Answer Code to another three-digit code (such as ### and 998).
A - 16 APPENDIX A Connecting an external device to your machine Connecting an external telephone You can connect a separate telephone as shown in the diagram below. When you are using an external or an extension, the LCD shows Telephone. Extension Telephone External Telephone (Example for Australia)
APPENDIX A A - 17 Connecting an external telephone answering device (TAD) Sequence You may choose to connect an additional answering device. However, when you have an external TAD on the same telephone line as the machine, the TAD answers all calls and the machine “listens” for fax calling (CNG) tones. If it hears them, the machine takes over the call and receives the fax. If it does not hear CNG tones, the machine lets the TAD continue playing your outgoing message so your caller can leave you a voice message. The TAD must answer within four rings (the recommended setting is two rings). The machine cannot hear CNG tones until the TAD has answered the call, and with four rings there are only 8 to 10 seconds of CNG tones left for the fax “handshake”. Make sure you carefully follow the instructions in this guide for recording your outgoing message. We do not recommend using the toll saver feature on your external answering machine if it exceeds five rings. If you do not receive all your faxes, reduce the Ring Delay setting on your external TAD.
A - 18 APPENDIX A When you are using a TAD, the LCD shows Telephone. Connections The external TAD must be connected as shown above. 1 Set your external TAD to one or two rings. (The machine’s Ring Delay setting does not apply.) 2Record the outgoing message on your external TAD. 3Set the TAD to answer calls. 4Set the Receive Mode to External TAD. (See Choosing the Receive Mode on page 4-1.) Do not connect a TAD elsewhere on the same phone line. TAD TAD (Example for Australia)
APPENDIX A A - 19 Recording outgoing message (OGM) on an external TAD Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception. 1Record 5 seconds of silence at the beginning of your message. (This allows your machine time to listen for the fax CNG tones of automatic transmissions before they stop.) 2Limit your speaking to 20 seconds. Custom features on your phone line If you have Voice Mail, Call Waiting, Call Waiting/Caller ID, RingMaster, an answering service, an alarm system or other custom feature on one phone line it may create a problem with the operation of your machine. (See Custom features on a single line. on page 12-12.) We recommend beginning your OGM with an initial 5-second silence because the machine cannot hear fax tones over a resonant or loud voice. You may try omitting this pause, but if your machine has trouble receiving, then you must re-record the OGM to include it.
B - 1 APPENDIX B B On-screen programming Your machine is designed to be easy to use with LCD on-screen programming using the navigation keys. User-friendly programming helps you take full advantage of all the menu selections your machine has to offer. Since your programming is done on the LCD, we have created step-by-step on-screen instructions to help you program your machine. All you need to do is follow the instructions as they guide you through the menu selections and programming options. Menu table You can probably program your machine without the User’s Guide if you use the Menu table that begins on page B-3. These pages will help you understand the menu selections and options that are found in the machine’s programs. Memory storage If there is a power failure, you will not lose your menu settings because they are stored permanently. Temporary settings (such as Contrast, Overseas Mode, and so on) will be lost. You may also have to reset the date and time. Appendix B You can program your machine by pressing Menu/Set, followed by the menu numbers. For example to set Fax Resolution to Fine: Press Menu/Set, 2, 2, 2 and ▲ or ▼ to select Fine. Press Menu/Set.
APPENDIX B B - 2 Navigation keys You can access the menu mode by pressing Menu/Set. When you enter the menu, the LCD scrolls. Press 1 for General Setup menu —OR— Press 2 for Fax menu —OR— Press 3 for Copy menu Press 0 for Initial Setup You can scroll more quickly through each menu level by pressing the arrow for the direction you want: ▲ or ▼. Select an option by pressing Menu/Set when that option appears on the LCD. The LCD will then show the next menu level. Press ▲ or ▼ to scroll to your next menu selection. Press Menu/Set. When you finish setting an option, the LCD shows Accepted. Access the menu Go to the next menu level Accept an option Scroll through the current menu level Go back to the previous menu level Exit the menu Select ▲▼ & Set 1.General Setup Select ▲▼ & Set 2.Fax Select ▲▼ & Set 3.Copy .... Select ▲▼ & Set 0.Initial Setup
B - 3 APPENDIX B Main MenuSubmenuMenu SelectionsOptionsDescriptionsPage 1.General Setup1.Mode Timer—5 Mins 2 Mins 1 Min 30 Secs 0 Sec OffSets the time to return to Fax mode.2-3 2.Paper Type—Plain Inkjet Glossy Transparency Sets the type of paper in the paper tray.2-3 3.Paper Size—Letter Legal A4 A5 10x15cmSets the size of the paper in the paper tray.2-4 4.Volume 1.RingHigh Med Low OffAdjusts the ring volume.2-4 2.BeeperHigh Med Low OffAdjusts the volume level of the beeper.2-4 3.SpeakerHigh Med Low OffAdjusts the speaker volume.2-5 5.P.Save Setting—Fax Receive:On Fax Receive:OffCustomizes the Power Save key not to receive fax in Power Save mode.1-5 6.LCD Contrast—Light *1 DarkAdjust the contrast of LCD.2-5 The factory settings are shown in Bold. to exit Select & Set Select & Setto accept *1 It depends on your machine.
APPENDIX B B - 4 2.Fax 1.Setup Receive (In Fax mode only)1.Ring Delay02-10(02) (Example for Australia)Sets the number of rings before the machine answers in Fax Only or Fax/Tel mode.4-2 2.F/T Ring Time70 Sec 40 Sec 30 Sec 20 Sec (Example for Australia)Sets the pseudo/double-ring time in Fax/Tel mode.4-3 3.Fax Detect On OffReceives fax messages without pressing the Mono Start or Colour Start key.4-4 4.Remote CodeOn ( 51, #51) ( 91, #91 for New Zealand) OffYou can answer all calls at an extension or external phone and use codes to turn the machine on or off. You can personalize these codes.A-15 5.Auto ReductionOn OffReduces the size of incoming faxes.4-5 6.Memory ReceiveOn OffAutomatically stores any incoming faxes in its memory if it runs out of paper.4-6 7.Polling RX (MFC-425CN only)Standard Secure TimerSets up your machine to poll another fax machine.4-7 2.Setup Send (In Fax mode only)1.Contrast Auto Light DarkChanges the lightness or darkness of faxes you send. 3-6 2.Fax ResolutionStandard Fine S.Fine PhotoSets the default resolution for outgoing faxes.3-7 3.Delayed Fax (MFC-425CN only)— Set the time of day in 24 hour format that the delayed faxes will be sent.3-13 Main MenuSubmenuMenu SelectionsOptionsDescriptionsPage The factory settings are shown in Bold.
B - 5 APPENDIX B 2.Fax (Continued)2.Setup Send (In Fax mode only) (Continued)4.Batch TX (MFC-425CN only)On OffCombines delayed faxes to the same fax number at the same time of day into one transmission.3-14 3.Real Time TX (MFC-215C only) 5.Real Time TX (MFC-425CN only)Off On Next Fax Only You can send a fax without using the memory.3-9 6.Polled TX (MFC-425CN only)Standard SecureSets up the document on your machine to be retrieved by another fax machine.3-14 4.Overseas Mode (MFC-215C only) 7.Overseas Mode (MFC-425CN only)On OffIf you are having difficulty sending faxes overseas, set this to On.3-12 0.Scan SizeLetter A4Adjust the scan area of the scanner glass to the size of the document.3-18 3.Set Quick-Dial1.Speed-Dial— Stores Speed-Dial numbers, so you can dial by pressing only a few keys (and Start).5-1 2.Setup Groups— Sets up a Group number for Broadcasting.5-3 4.Report Setting 1.XMIT ReportOn On+Image Off Off+ImageInitial setup for Transmission Verification Report and Journal Report.7-1 2.Journal Period Every 7 Days Every 2 Days Every 24 Hours Every 12 Hours Every 6 Hours Every 50 Faxes Off7-2 Main MenuSubmenuMenu SelectionsOptionsDescriptionsPage The factory settings are shown in Bold.