Brother MFC 425CN User Manual

							INTRODUCTION   1 - 13
Printable area
The printable area depends on the settings in the application you are 
using. The figures below show the unprintable areas on cut sheet 
paper and envelopes.
1Top2Bottom3Left4Right
Cut Sheet 3 mm 
(0 mm)*
13 mm 
(0 mm)*13 mm 
(0 mm)*13 mm 
(0 mm)*1
Envelopes 12 mm 24 mm 3 mm 3 mm
*1 When you set the Borderless feature to On.
Printable area depends on the Printer driver settings.
The figures above are approximate and the printable area may 
vary depending on the type of cut sheet paper you are using.
134
2134
2
Envelopes Cut Sheet Paper
■ unprintable area
 
						

							1 - 14   INTRODUCTION
How to load paper, envelopes and post cards
To load paper or other media
1Pull the paper tray completely out of the machine and remove 
the output paper tray.
2Press and slide the paper side guide to fit the paper width.
3Pull out the paper support and unfold the paper support flap.
Use the paper support flap for Letter, Legal and A4.
Paper Side Guide
Paper Support
Paper Support Flap
Output Paper Tray
 
						

							INTRODUCTION   1 - 15
4Fan the stack of paper well to avoid paper jams and mis-feeds.
5Gently insert the paper into the paper tray print side down and 
the leading edge (top of the paper) in first.
Check that the paper is flat in the tray and below the maximum 
paper mark.
6Put the output paper tray back on and push the paper tray firmly 
back into the machine.
■Make sure the paper side guides touch the sides of the 
paper.
■Be careful that you do not push the paper in too far; it may 
lift at the back of the tray and cause feed problems.
Maximum Paper Mark
 
						

							1 - 16   INTRODUCTION
To load envelopes
■Use envelopes that weigh from 75-95 gsm.
■Some envelopes require margin settings in the application. Make 
sure you do a test print first.
1Before loading, press the corners and sides of the envelopes to 
make them as flat as possible.
To prevent possible damage to the feeding mechanism, do not 
use the types of envelopes shown below.
DO NOT USE ENVELOPES:
■that are of a baggy construction 
■that are embossed (have raised writing on them)
■that have clasps on them
■that are not sharply creased
■that are preprinted on the inside
■Glue■Rounded 
flap■Double flap■Triangular 
flap
How to load envelopes.
If the envelopes are ‘double-feeding,’ put one envelope in the 
paper tray at a time.
 
						

							INTRODUCTION   1 - 17
2Insert the envelopes into the paper tray with the address side 
down and the leading edge (top of the envelopes) in first. Slide 
the paper side guide to fit the width of the envelopes.
If you have problems when printing on envelopes, try the 
following suggestions:
1Open the envelope flap.
2Make sure the open flap is either to the side of the envelope or 
to the back edge of the envelope when printing.
3Adjust the size and margin in your application.
To load post cards
1Raise the paper stop and insert the post cards into the paper 
tray. Slide the paper side guide to fit the width of the post cards.
 
						

							1 - 18   INTRODUCTION
About fax machines
Fax tones and handshake
When someone is sending a fax, the machine sends fax calling tones 
(CNG tones). These are quiet, intermittent beeps every 4-seconds. 
You’ll hear them after you dial and press 
Mono Start or  
Colour Start and they will continue for about 60 seconds after 
dialling. During that time, the sending machine must begin the 
“handshake”, or connection, with the receiving machine.
Each time you use automatic procedures to send a fax, you are 
sending CNG tones over the phone line. You will soon learn to listen 
for these quiet beeps each time you answer a phone on your fax line, 
so you will know if you are receiving a fax message.
The receiving fax responds with fax receiving tones, which are loud, 
chirping sounds. A receiving fax chirps for about 40 seconds over the 
phone line, and the LCD shows Receiving. 
If your machine is set to the Fax Only mode, it will answer every call 
automatically with fax receiving tones. If the other person hangs up, 
your machine will continue to send the “chirps” for about 40 seconds, 
and the LCD continues to show Receiving. To cancel receiving, 
press 
Stop/Exit.
The fax ‘handshake’ is the time in which the sending machine’s CNG 
tones and the receiving machine’s “chirps” overlap. This must be for 
at least 2 to 4 seconds, so both machines can understand how each 
is sending and receiving the fax. The handshake cannot begin until 
the call is answered, and the CNG tones only last for about 60 
seconds after the number is dialled. So it is important for the 
receiving machine to answer the call in as few rings as possible.
When you have an external Telephone Answering Device (TAD) 
on your fax line, your TAD will decide the number of rings before 
the call is answered.
 
						

							INTRODUCTION   1 - 19
ECM (Error Correction Mode)
The Error Correction Mode (ECM) is a way for the machine to check 
a fax transmission while it is in progress. If the machine detects 
errors during fax transmission, it resends the pages of the fax that 
had an error. ECM transmissions are only possible between fax 
machines that both have this feature. If they do, you may send and 
receive fax messages that are continuously being checked by the 
machine.
Your machine must have enough memory for this feature to work.
Multi-Line connections (PABX)
Most offices use a central telephone system.
Brother recommends that all our Fax/MFC machines be connected 
to a discreet (dedicated) line. Although a particular PABX may 
appear to work with a particular model of fax machine, we cannot 
guarantee that the unit will operate correctly.
While it is often relatively simple to connect a fax machine to a PABX, 
(Private Automatic Branch Exchange), we suggest that you contact 
the company that installed your telephone system and ask them to 
connect the fax machine for you.
Brother does not recommend the use of a PABX line. PABX 
limitations in general can cause some functions of the fax machine 
not to work correctly.
 
						

							2 - 1   GETTING STARTED
2
Initial Setup
Setting the Date and Time
When the machine is not in use it will display the date and time. If you 
set up the Station ID, the date and time displayed by your machine 
will be printed on every fax you send. If there is a power failure, you 
may have to reset the date and time. No other settings will be 
affected.
1Press Menu/Set, 0, 2.
2Enter the last two digits of the year.
Press 
Menu/Set.
3Enter two digits for the month.
Press 
Menu/Set.
(For example, enter 09 for September, or 10 for October.)
4Enter two digits for the day.
Press 
Menu/Set. (For example, enter 06 for 6th.)
5Enter the time in 24-Hour format.
Press 
Menu/Set. (For example, enter 15:25 for 3:25 P.M.)
6Press Stop/Exit.
The LCD now shows the date and time whenever the machine 
is in Fax mode.
Setting Tone or Pulse dialling mode  
(Not available in New Zealand)
Your machine comes set for Tone dailling service (Multi-frequency). 
If you have Pulse dialling service (rotary), you need to change the 
dialling mode.
1Press Menu/Set, 0, 4.
2Press ▲ or ▼ to select Pulse (or Tone).
Press 
Menu/Set.
3Press Stop/Exit.
Getting started
 
						

							GETTING STARTED   2 - 2
Setting the Station ID
You should store your name or company name and fax number so 
they print on all fax pages you send. 
It is important that you enter the fax number in the internationally 
standardized format, i.e. in accordance with the following strict 
sequence:
1Press Menu/Set, 0, 3.
2Enter your fax number (up to 20 digits).
Press 
Menu/Set.
3Use the dial pad to enter your name (up to 20 characters).  
(See Entering Text on page B-11.)
Press 
Menu/Set.
4Press Stop/Exit.
You cannot enter a hyphen in the fax number. To enter a space 
press   once between numbers.
If the Station ID has already been programmed, the LCD will ask 
you to press 
1 to make a change or 2 to exit without changing.
▲
 
						

							2 - 3   GETTING STARTED
General Setup
Setting the Mode Timer
The machine has four temporary mode keys on the control panel: 
PhotoCapture, Copy, Fax and Scan. You can change the number of 
seconds or minutes the machine takes after the last Copy, Scan or 
PhotoCapture operation before it returns to Fax mode. If you select 
Off, the machine stays in the mode you used last.
1Press Menu/Set, 1, 1.
2Press ▲ or ▼ to select 0 Sec, 30 Secs, 1 Min, 2 Mins,  
5 Mins or Off.
3Press Menu/Set.
4Press Stop/Exit.
Setting the Paper Type 
To get the best print quality, set the machine for the type of paper you 
are using.
1Press Menu/Set, 1, 2.
2Press ▲ or ▼ to select Plain, Inkjet, Glossy or 
Transparency.
Press 
Menu/Set.
3Press Stop/Exit.
The machine ejects paper with printed surfaces face up onto the 
paper tray in the front of the machine. When you use 
transparencies or glossy paper, remove each sheet immediately 
to prevent smudging or paper jams.