Brother MFC 425CN User Manual
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SETUP RECEIVE 4 - 1 4 Basic receiving operations Choosing the Receive Mode There are four different Receive Modes for your machine. You can choose the mode that best suits your needs. Setup Receive LCDHow it worksWhen to use it Fax Only (automatic receive)The machine automatically answers every call as a fax.For dedicated fax lines. Fax/Tel (fax and telephone) (with an external or extension telephone for models without a handset)The machine controls the line and automatically answers every call. If the call is a fax it will receive the fax. If the call is not a fax it will ring (pseudo/double ring) for you to pick up the call.Use this mode if you expect to receive lots of fax messages and few telephone calls. You cannot have an answering machine on the same line, even if it is on a separate wall socket/phone socket on the same line. You cannot use the telephone company’s Voice Mail in this mode. External TAD (with an external answering machine only)The external answering machine (TAD) automatically answers every call. Voice messages are stored on the external TAD. Fax messages are printed.Use this mode if you have connected an answering machine to your machine. The External TAD setting works only with an external answering machine. Ring Delay does not work in this setting. Manual (manual receive) (with an external or extension telephone for models without a handset)You control the phone line and must answer every call yourself.Use this mode if you do not receive many fax messages. If you answer and hear fax tones, wait until the machine takes over the call, then hang up. (See Fax Detect on page 4-4.) If you use a computer modem on the same line, Faxing will not operate correctly.
4 - 2 SETUP RECEIVE To select or change your Receive Mode 1If it is not illuminated in green, press (Fax). 2Press Menu/Set, 0, 1. 3Press ▲ or ▼ to select Fax Only, Fax/Tel, External TAD or Manual. Press Menu/Set. 4Press Stop/Exit. Setting the Ring Delay The Ring Delay sets the number of times the machine rings before it answers in Fax Only or Fax/Tel mode. If you have extension phones on the same line as the machine or subscribe to the telephone company’s Distinctive Ring service, keep the Ring Delay setting of 4. (See Operation from extension telephones on page A-14 and Fax Detect on page 4-4.) 1If it is not illuminated in green, press (Fax). 2Press Menu/Set, 2, 1, 1. 3Press ▲ or ▼ to select how many times the line rings before the machine answers (02-10 for Australia, 01-10 for New Zealand, 0-10 for some countries). Press Menu/Set. (If you select 00, the line won’t ring at all.) 4Press Stop/Exit. Current Receive Mode Fax : Fax Only F/T : Fax/Tel TAD : External TAD Mnl : Manual
SETUP RECEIVE 4 - 3 Setting the F/T Ring Time (Fax/Tel mode only) If you set the Receive Mode to Fax/Tel, you’ll need to decide how long the machine will signal you with its special pseudo/double-ring when you have a voice call. (If it’s a fax call, the machine prints the fax.) This pseudo/double-ring happens after the initial ringing from the phone company. Only the machine rings and no other phones on the same line will ring with the special pseudo/double-ring. However, you can still answer the call on any telephone on the same line as the machine. (See For Fax/Tel mode only on page A-14.) 1If it is not illuminated in green, press (Fax). 2Press Menu/Set, 2, 1, 2. 3Press ▲ or ▼ to select how long the machine will ring to alert you that you have a voice call [20, 30, 40 or 70 seconds (20, 30, 40, 55 seconds for New Zealand)]. Press Menu/Set. 4Press Stop/Exit. Even if the caller hangs up during the pseudo/double-ringing, the machine will continue to ring for the set time.
4 - 4 SETUP RECEIVE Fax Detect When you use this feature, you don’t have to press Mono Start, Colour Start, or the Fax Receive Code51 (91 for New Zealand) when you answer a fax call. Selecting On allows the machine to receive fax calls automatically, even if you lift the handset of an extension or external phone. When you see Receiving on the LCD or when you hear ‘chirps’ through the handset of an extension phone connected to another wall socket/phone socket, just replace the handset and your machine will do the rest. 1If it is not illuminated in green, press (Fax). 2Press Menu/Set, 2, 1, 3. 3Use ▲ or ▼ to select On (or Off). Press Menu/Set. 4Press Stop/Exit. ■If this feature is set to On, but your machine does not connect a fax call when you lift an extension or external phone handset, press the Fax Receive Code 51 (91 for New Zealand). ■We do not recommend having a PC and Fax on the same phone line. ■Selecting Off means you’ll have to activate the machine yourself by lifting the handset of an external or extension phone, and then press Mono Start or Colour Start on the machine —OR— by pressing 51 (91 for New Zealand) if you are not at your machine. (See Operation from extension telephones on page A-14.)
SETUP RECEIVE 4 - 5 Printing a reduced incoming fax (Auto Reduction) If you choose On, the machine automatically reduces an incoming fax to fit on one page of A4, Letter or Legal size paper. The machine calculates the reduction ratio by using the page size of the document and your Paper Size setting ( Menu/Set, 1, 3). 1If it is not illuminated in green, press (Fax). 2Press Menu/Set, 2, 1, 5. 3Use ▲ or ▼ to select On (or Off). Press Menu/Set. 4Press Stop/Exit. Printing a fax from the memory (MFC-425CN only) If you have selected Fax Forwarding or Fax Storage (Menu/Set, 2, 5, 1), you can still print a fax from the memory when you are at your machine. (See Setting Fax Storage on page 6-2.) 1Press Menu/Set, 2, 5, 3. 2Press Mono Start. ■Turn on this setting if you receive faxes that are split onto two pages. However, if the document is too long the machine may still print it on two pages. ■If left and right margins are cut off, turn on this setting. Setup Receive 5.Auto Reduction
4 - 6 SETUP RECEIVE Reception into memory (Monochrome only) As soon as the paper tray becomes empty during fax reception, the screen will display No Paper Fed; please put some paper in the paper tray. (See How to load paper, envelopes and post cards on page 1-14.) If the Memory Receive is On at this time... The current fax reception will continue, with the remaining page(s) being stored in memory, subject to available memory. Subsequent incoming faxes will also be stored into memory until the memory is full, following this no further incoming fax calls will be automatically answered. To print all data put fresh paper in the paper tray and press Mono Start or Colour Start. If the Memory Receive is Off at this time... The current fax reception will continue, with the remaining page(s) being stored in memory, subject to available memory. Subsequent incoming fax calls will not be automatically answered until fresh paper is put in the paper tray. To print the last fax received, put paper in the paper tray and press Mono Start or Colour Start. 1If it is not illuminated in green, press (Fax). 2Press Menu/Set, 2, 1, 6. 3Use ▲ or ▼ to select On (or Off). Press Menu/Set. 4Press Stop/Exit.
SETUP RECEIVE 4 - 7 Polling (MFC-425CN only) Polling is the process of retrieving faxes from another fax machine. You can use your machine to ‘poll’ other machines, or you can have someone poll your machine. Everyone who is involved in Polling needs to set up their fax machines for Polling. When someone polls your machine to receive a fax, they pay for the call. If you poll someone’s fax machine to receive a fax, you pay for the call. Secure Polling Secure Polling is a way to keep your documents and others from falling into the wrong hands while the machine is set up for polling. You can use Secure Polling only with another Brother fax machine. Anyone who polls to receive a fax must enter the polling secure code. Setup for Polling Receive (Standard) Polling Receive is when you call another fax machine to receive a fax from it. 1If it is not illuminated in green, press (Fax). 2Press Menu/Set, 2, 1, 7. 3Press ▲ or ▼ to select Standard. Press Menu/Set. 4Enter the fax number you are polling. Press Mono Start or Colour Start. Some fax machines do not respond to the Polling feature.
4 - 8 SETUP RECEIVE Setup for Polling Receive with Secure Code You need to make sure you are using the same secure code as the other party. 1If it is not illuminated in green, press (Fax). 2Press Menu/Set, 2, 1, 7. 3Press ▲ or ▼ to select Secure. Press Menu/Set. 4Enter a four-digit secure code. This is the same as the security code of the fax machine you are polling. 5Press Menu/Set. 6Enter the fax number you are polling. 7Press Mono Start or Colour Start. Setup Delayed Polling Receive You can set the machine to begin Polling Receive at a later time. 1If it is not illuminated in green, press (Fax). 2Press Menu/Set, 2, 1, 7. 3Press ▲ or ▼ to select Timer. Press Menu/Set. 4Enter the time (in 24-hour format) you want to begin polling. For example, enter 21:45 for 9:45 PM. 5Press Menu/Set. 6Enter the fax number you are polling. Press Mono Start or Colour Start. The machine makes the polling call at the time you entered. If the other fax machine that you are calling has not been set-up for Polling, you will receive the message “Connection Fail”. You can set up only one Delayed Polling.
SETUP RECEIVE 4 - 9 Sequential Polling The machine can request documents from several fax units in a single operation. You just specify several destinations in Step 5. Afterwards, a Sequential Polling Report will be printed. 1If it is not illuminated in green, press (Fax). 2Press Menu/Set, 2, 1, 7. 3Press ▲ or ▼ to choose Standard, Secure or Timer. Press Menu/Set when the screen displays the setting you want. 4If you selected Standard, go to Step 5. ■If you selected Secure, enter a four-digit number and press Menu/Set, and then go to Step 5. ■If you selected Timer, enter the time (in 24-hour format) you want to begin polling and press Menu/Set, and then go to Step 5. 5Specify the destination fax machines, which you wish to poll by using Speed-Dial, Search, a Group (see Setting up Groups for Broadcasting on page 5-3) or the dial pad. You must press Menu/Set between each location. 6Press Mono Start or Colour Start. The machine polls each number or group in turn for a document. If you did not enter the correct Secure Code, you will receive the message “Connection Fail”. Press Stop/Exit while the machine is dialling to cancel the polling process. To cancel all sequential polling receive jobs, press Menu/Set, 2, 6. (See Cancelling a waiting job on page 3-10.)
5 - 1 QUICK-DIAL NUMBERS AND DIALLING OPTIONS 5 Storing numbers for easy dialling You can set up your machine to do two types of easy dialling: Speed-Dial and Groups for Broadcasting faxes. When you dial a quick-dial number, the LCD shows the name, if you stored it, or the number. Storing Speed-Dial numbers You can store Speed-Dial numbers, so that when you dial you will only have to press a few keys ( Search/Speed Dial, #, the two-digit number, and Mono Start or Colour Start). The MFC-215C can store 20 Speed-Dial numbers and the MFC-425CN can store 80 numbers. 1Press Menu/Set, 2, 3, 1. 2Use the dial pad to enter a two-digit Speed-Dial location number (01-20 for MFC-215C, 01-80 for MFC-425CN). (For example, press 05.) Press Menu/Set. 3Enter the phone or fax number (up to 20 digits). Press Menu/Set. 4Use the dial pad to enter the name (up to 15 characters). Press Menu/Set. (You can use the chart on page B-11 to help you enter letters.) —OR— Press Menu/Set to store the number without a name. 5Go to Step 2 to store another Speed-Dial number. —OR— Press Stop/Exit. Quick-Dial numbers and dialling options If you lose electrical power, the quick-dial numbers that are in the memory will not be lost.