Brother MFC 425CN User Manual

							QUICK-DIAL NUMBERS AND DIALLING OPTIONS   5 - 2
Changing Speed-Dial numbers
If you try to store a Speed-Dial number where a number has already 
been stored, the LCD will show the name that has been stored there 
(or number) and will ask you to do one of the following: 
1Press 1 to change the stored number.
—OR—
Press 
2 to exit without making a change.
How to change the stored number or name:
■If you want to change a character, use   or   to position 
the cursor under the character you want to change, and then 
type over it.
■If you want to erase the whole number or whole name, press 
Stop/Exit when the cursor is under the first digit or letter. 
The characters above and to the right of the cursor will be 
deleted.
2Enter a new number.
Press 
Menu/Set.
3Follow the directions beginning at Step 4 in Storing Speed-Dial 
numbers. (See page 5-1.)
▲▲
 
						

							5 - 3   QUICK-DIAL NUMBERS AND DIALLING OPTIONS
Setting up Groups for Broadcasting
Groups allow you to send the same fax message to many fax 
numbers by pressing only a few keys (
Search/Speed Dial, #, the 
two-digit number, and 
Mono Start). First, you’ll need to store each 
fax number as a Speed-Dial number.
Then, you can combine them into a Group. Each Group uses up a 
Speed-Dial number. You can have up to six Groups, or you can 
assign up to 19 numbers (MFC-215C) or up to 79 numbers 
(MFC-425CN) to one large Group.
(See Storing Speed-Dial numbers on page 5-1 and Broadcasting 
(Monochrome only) on page 3-11.)
1Press Menu/Set, 2, 3, 2.
2Use the dial pad to enter the 
two-digit Speed-Dial number where 
you want to store the Group.
Press 
Menu/Set.
(For example, press 
07 and Menu/Set.)
3Use the dial pad to enter the Group 
number (1 to 6).
Press 
Menu/Set.
(For example, press 
1 for Group 1.)
4To include Speed-Dial numbers in 
the Group, press them as follows:
For example, for Speed-Dial 
numbers 05 and 09. Press 
Search/Speed Dial, 05, 
Search/Speed Dial, 09. The LCD shows: #05#09.
5Press Menu/Set to accept the Speed-Dial numbers for this 
Group.
6Use the dial pad and the chart on page B-11 to enter a name for 
the Group.
Press 
Menu/Set.
(For example, type NEW CLIENTS).
7Press Stop/Exit.
Please select a Speed-Dial number that has not already been 
used to store a number.
The Group number must be between 1 and 6.
You can print a list of all the Speed-Dial numbers. Group 
numbers will be marked in the GROUP column.  
(See Printing reports on page 7-3.)
Set Quick-Dial
2.Setup Groups
Setup Groups
Speed-Dial? #
Setup Groups
Setup Group:G01
Setup Groups
G01:#05#09
 
						

							QUICK-DIAL NUMBERS AND DIALLING OPTIONS   5 - 4
Dialling options
Access codes and credit card numbers
Sometimes you may want to choose from several long distance 
carriers when you make a call. Rates may vary depending on the time 
and destination. To take advantage of low rates, you can store the 
access codes or long-distance carriers and credit card numbers as 
Speed-Dial numbers. You can store these long dialling sequences by 
dividing them and setting them up on separate Speed Dial numbers in 
any combination. You can even include manual dialling using the dial 
pad. (See Storing Speed-Dial numbers on page 5-1.)
For example, perhaps you have stored ‘555’ on Speed-Dial #03 and 
‘7000’ on Speed-Dial #02. If you press 
Search/Speed Dial, #03, 
Search/Speed Dial, #02, and Mono Start or Colour Start, you 
will dial ‘555-7000’.
To temporarily change a number, you can substitute part of the 
number with manual dialling using the dial pad. 
For example, to change the number to 555-7001 you could press 
Search/Speed Dial, #03 and then press 7001 using the dialling 
pad.
Pause
Press Redial/Pause to insert a 3.5-second pause between 
numbers. If you are dialling overseas, you can press 
Redial/Pause 
as many times as needed to increase the length of the pause.
For information on how to dial, see How to dial on page 3-1.
If you must wait for another dial tone or signal at any point in the 
dialling sequence, store a pause in the number by pressing 
Redial/Pause. Each key press adds a 3.5-second delay.
 
						

							
6 - 1   REMOTE FAX OPTIONS (MFC-425CN ONLY)
6
Setting up Fax Forwarding
When you select Fax Forward, your machine stores the received fax 
in the memory. The machine will then dial the fax number you’ve 
programmed and forward the fax message.
1Press Menu/Set, 2, 5, 1.
2Press ▲ or ▼ to select  Fax Forward .
Press  
Menu/Set.
The LCD will ask you to enter the fax number to which faxes will 
be forwarded.
3Enter the forwarding number (up to 20 digits).
Press 
Menu/Set.
4Press ▲ or ▼ to select  Backup 
Print:On  or Backup Print:Off . 
Press 
Menu/Set.
5Press Stop/Exit.
Remote Fax Options  (MFC-425CN only)
(Monochrome only)
If you select  Backup Print:On , the machine will also print the 
fax at your machine so you will have a copy if there is a power 
failure before it is forwarded.
Fax Forward
Backup Print:On
 
						

							
REMOTE FAX OPTIONS (MFC-425CN ONLY)   6 - 2
Setting Fax Storage
If you select Fax Storage, your machine stores the received fax in the 
memory. You will be able to retrieve fax messages from another 
location using the Remote Retrieval commands.
1Press Menu/Set, 2, 5, 1. 
2Press ▲ or ▼ to select Fax Storage .
Press 
Menu/Set.
3Press Stop/Exit.
Setting PC Fax Receive (MFC-425CN only)
If you turn on the PC-Fax Receive feature your machine will store received 
faxes in memory and send them to your PC automatically. You can then use 
your PC to view and store these faxes.
Even if you have turned off your PC (at night or at the weekend, for 
example), your machine will receive and store your faxes in its memory. The 
LCD will show the number of stored faxes received, for example: 
PC-FAX Msg:001
When you start your PC and the PC-FAX Receiving software runs, your 
machine transfers your faxes to your PC automatically.
To transfer the received faxes to your PC you must have the PC-FAX 
Receiving software running on your PC. (For details, see  PC-FAX receiving 
(MFC-425CN only)  in the Software User’s Guide on the CD-ROM.)
If you select 
Backup Print:On the machine will also print the fax.
1Press Menu/Set, 2, 5, 1.
2Press ▲ or ▼ to select  PC Fax Receive .
Press 
Menu/Set.
3(MFC-425CN only)
Press 
▲ or ▼ to select your PC you want to receive to.
Press 
Menu/Set.
■ If you have set Fax Storage, a backup copy of the received 
fax will automatically be printed at the machine.
■ If Fax Storage is turned on when someone sends you a 
colour fax, it will be received into the memory in 
monochrome.
 
						

							
6 - 3   REMOTE FAX OPTIONS (MFC-425CN ONLY)
4Press ▲ or ▼ to select  Backup 
Print:On  or Backup Print:Off
Press 
Menu/Set.
5Press Stop/Exit.
Changing your PC (MFC-425CN only)
1Press Menu/Set, 2, 5, 1.
2Press ▲ or ▼ to select  PC Fax Receive .
Press 
Menu/Set.
3To change your PC, press 1.
Press 
Menu/Set.
4Press ▲ or ▼ to select your PC you want to receive.
Press 
Menu/Set.
5Press ▲ or ▼ to select  Backup 
Print:On  or Backup Print:Off
Press 
Menu/Set.
6Press Stop/Exit.
Make sure that you run  PC Fax Receiving. (See Running the 
PC-Fax receiving software on your PC  in the Software User’s 
Guide.)
■ Before you can set up PC Fax Receive you must install the 
MFL-Pro Suite software on your PC. Make sure your PC is 
connected and turned on. (For details See  Brother PC-FAX 
software  on page 6-1 in Software User’s Guide on the 
CD-ROM.) 
■ If you select  Backup Print:On , the machine will also print 
the fax at your machine so you will have a copy if there is a 
power failure before it is sent to the PC.
■ If you get an error message and the machine cannot print the 
faxes in memory, you can use this setting to transfer your 
faxes to your PC. (For details, see  Error messages on page 
12-1.)
■ When someone sends you a colour fax, it is received in 
monochrome by PC Fax Receive.
Make sure that you run  PC Fax Receiving. (See Running the 
PC-Fax receiving software on your PC  in the Software User’s 
Guide.)
PC Fax Receive
Backup Print:On 
xxxxxx
1.Change 2.Exit
PC Fax Receive
Backup Print:On
 
						

							
REMOTE FAX OPTIONS (MFC-425CN ONLY)   6 - 4
Turning off Remote Fax Options
1Press Menu/Set, 2, 5, 1. 
2Press ▲ or ▼ to select Off.
Press 
Menu/Set.
3Press Stop/Exit.
Changing Remote Fax Options
If received faxes are left in your machine’s memory when you change from 
PC Fax Receive to another remote fax option  (Fax Forward or Fax 
Storage) , the LCD will ask you the following message:
— OR —
■ If you press 1, faxes in the memory will be erased or printed 
before the setting changes. If a backup copy has already been 
printed it will not be printed again.
■ If you press 
2, faxes in the memory will not be erased or printed 
and the setting will be unchanged.
If received faxes are left in the machine’s memory when you change to  PC 
Fax Receive  from another remote fax option ( Fax Forward or Fax 
Storage ), the LCD will ask you the following message:
■If you press 1 and  Backup Print  is set to On, faxes in the 
memory will be erased before the setting changes. If you press  1 
and  Backup Print  is set to Off, faxes in the memory will be 
sent to your PC before the setting changes.
■ If you press 
2, faxes in the memory will not be erased or 
transferred to your PC  and the setting will be unchanged.
If you set the remote fax options to  Off and received faxes are left in 
your machine’s memory, further LCD messages appear after Step 3. 
(See  Changing Remote Fax Options )
Erase All Doc?
1.Yes 2.No
Print All Fax?
1.Yes 2.No
Send Fax to PC?
1.Yes 2.No
 
						

							
6 - 5   REMOTE FAX OPTIONS (MFC-425CN ONLY)
Setting your Remote Access Code
The remote access code lets you access the Remote Retrieval 
features when you are away from your machine. Before you use the 
remote access and retrieval features, you have to set up your own 
code. The default code is inactive code (--- ).
1Press Menu/Set, 2, 5, 2.
2Enter a three-digit code using numbers 0-9 or  .
Press 
Menu/Set. (The preset ‘ ’ cannot be changed.)
3Press Stop/Exit.
Do not use the same code used for your Fax Receive Code 
[
51( 91 for New Zealand)] or Telephone Answer Code 
[
#51( #91  for New Zealand)]. 
(See  Operation from extension telephones  on page A-14.)
You can change your code at any time by entering a new one. 
If you want to make your code inactive, press 
Stop/Exit in Step 
2 to restore the inactive setting (--- ).
 
						

							
REMOTE FAX OPTIONS (MFC-425CN ONLY)   6 - 6
Remote Retrieval
You can call your machine from any touch tone telephone or fax 
machine, then use the Remote Access Code and remote commands 
to retrieve fax messages.
Using your Remote Access Code
1Dial your fax number from a telephone or another fax machine 
using touch tone.
2When your machine answers, during a period of silence enter 
your Remote Access Code (3 digits followed by  ).
3The machine signals if it has received fax messages:
1 long beep 
— Fax messages
No long beeps 
— No messages
4The machine gives two short beeps to tell you to enter a 
command. The machine will hang up if you wait longer than 30 
seconds to enter a command. The machine will beep three 
times, if you enter an invalid command.
5Press 90 to reset the machine when you’ve finished.
6Hang up.
If your machine is set to  Manual mode and you want to use the 
remote retrieval features, you can access your machine by 
waiting about 2 minutes after it starts ringing, and then entering 
the Remote Access Code within 30 seconds.
 
						

							
6 - 7   REMOTE FAX OPTIONS (MFC-425CN ONLY)
Remote commands
Follow the commands below to access features when you are away 
from the machine. When you call the machine and enter your 
Remote Access Code (3 digits followed by  ), the system will give 
two short beeps and you must enter a remote command.
Remote commands Operation details
95
Change the Fax Forwarding 
or Fax Storage settings
1 OFF You can select  Off after you have retrieved 
or erased all your messages.
2 Fax Forwarding If you hear one long beep, the change has  been accepted. If you hear three short beeps, 
you cannot change it because the conditions 
have not been met (for example, registering a 
Fax Forwarding number). You can register 
your Fax Forwarding number by entering 4. 
(See Changing your Fax Forwarding number  
on page 6-8.) Once you have registered the 
number, Fax Forwarding will work.
4 Fax Forwarding number
6 Fax Storage
96 Retrieve a fax 2 Retrieve all faxes Enter the number of a remote fax machine to  receive stored fax message(s). (See page 
6-8.)
3 Erase faxes from the  memory If you hear one long beep, fax messages 
have been erased from the memory.
97 Check the receiving status 1 Fax You can check whether your machine has 
received any faxes. If yes, you will hear one 
long beep. If no, you will hear three short 
beeps.
98 Change the Receive Mode
1 External TAD If you hear one long beep, your change has 
been accepted.
2 Fax/Tel
3 Fax Only
90 Exit Press 90 to exit Remote Retrieval. Wait for 
the long beep, then replace the handset.