Brother Intellifax 4100 Fax Machine Owners Manual

							AUTO DIAL NUMBERS AND DIALING OPTIONS   7 - 6
Broadcasting
Broadcasting is automatically sending the same fax message to multiple fax 
numbers.  Using the Broadcast key, you can include Groups, One Touch 
locations, Speed Dial locations, plus up to 50 manually dialed numbers.  
However, available memory will vary with the types of jobs in memory and the 
number of locations used for broadcasting.  If you broadcast to more than the 
maximum locations available, you will not be able to set up transmissions using 
dual access and the timer. (See 
Setting Up Groups for Broadcasting, Page 7-3.)
The easiest way to broadcast is to press Group keys, you can include One Touch, 
Speed Dial, and manually, dialed numbers in the same broadcast. You must 
press Broadcast between each of these locations.  Use the Telephone Index to 
help you choose the numbers easily.
After the broadcast is completed, a Broadcast Report will be printed 
automatically to let you know the results.
To stop the broadcasting in progress, press Stop/Exit.  The LCD asks if you 
want to cancel all locations or the location that is being sent.
Enter the long dialing sequence numbers as you normally would, but keep in 
mind that each key counts as one location, so the number of locations you can 
call become limited.
If the line is busy or for some other reasons a connection could not be made 
while broadcasting, the machine will redial the number automatically.
If the memory is full, press Stop/Exit to abort the job ; (if more than one page 
has been scanned) or press Fax Start to send the portion that is in the memory.
1Place the original face down in the ADF.
2Enter a number using One Touch, Speed Dial, Group number, Search or the dial 
pad. 
Example: Group number
3Press Broadcast. You will be prompted to press the next number.
4Enter the next number. Example: Speed Dial number.
5Press Broadcast.
6Enter the next fax number.
Example: Manual dialing, using the dial pad
7Press Fax Start.
Your machine will read the document into memory and then start sending faxes 
to all the numbers you entered. 
						

							7 - 7   AUTO DIAL NUMBERS AND DIALING OPTIONS
Access Codes and Credit Card Numbers
Sometimes you may want to choose from among several long distance carriers 
when you make a call.  Rates may vary depending upon the time and destination.  
To take advantage of low rates, you can store the access codes or long-distance 
carriers as One Touch and Speed Dial numbers. You can store these long dialing 
sequences by dividing them and setting them up separately in any combination.  
You can even include manual dialing using the dial pad.  The combined number 
will be dialed in the order you entered it, as soon as you press Fax Start.  (See 
Storing One Touch Dial Numbers, Page 7-1.)
For example, you store “555” on One Touch key 03 and “7000” on One Touch 
key 
04.  If you press One Touch 03, 04 and Fax Start you can dial “555-7000”.  
To temporarily change a number, you can substitute part of the number with 
manual dialing using the dial pad.  For example, to change the number to 555-7001 
you could press One Touch 
03 and then press 7, 0, 0, 1 using the dialing pad.
Pause
Press Redial/Pause to insert a 3.5 second pause between numbers. If you are 
dialing overseas, you can press Redial/Pause as many times as needed to 
increase the length of the pause. 
Hold
1Press Hold to place a call on Hold.
2You can replace the handset without disconnecting the call.
3Pick up the machine’s handset to release the call from Hold. Picking up an 
extension handset will not release the call from Hold.
Redial
If you’re sending a fax manually and the line is busy, press Redial/Pause to 
try again. Anytime you want to make a second call to the last number dialed, 
press Redial/Pause to save time.
Tone/Pulse (For Canada Only)
If you have pulse dialing service, but need to send tone signals 
(for example, telephone banking), follow the directions below. If you have 
touch tone service, you do not need this feature to send tone signals.
1Lift the handset.
2Press #. Digits dialed after # will send tone signals.
3When you hang up, the machine returns to pulse dialing service.
NoteIf you must wait for another dial tone at any point in the dialing sequence, store a pause 
at that point in the number by pressing 
Redial/Pause. Each key press adds a  3. 5 
second delay. 
						

							TELEPHONE SERVICES   8 - 1
88Telephone Services
Custom Features
Your fax machine supports the Distinctive Ring and Caller ID telephone 
services offered by some telephone companies.
Distinctive Ring
The term “Distinctive Ring” is used by Brother to identify a phone company 
service that is given many names, depending on the Telephone Company you are 
using. For example, this service may be called SmartRing, RingMaster, Teen-
Ring, Indent-a-Call or Indent-a-Ring.
What Does Your Telephone Company’s “Distinctive Ring” Do?
Your telephone company’s Distinctive Ring service allows more than one 
number to be on the same phone line. If you need more than one phone 
number, it is an inexpensive alternative to paying for an additional line. 
Each phone number has its own distinctive ring pattern, so you will know which 
phone number is ringing. This is one way you can have a separate phone number 
for your fax machine.
What Does Brother’s “Distinctive Ring” Do?
The Brother machine has a Distinctive Ring feature that allows you to use your  
machine to take full advantage of the telephone company’s Distinctive Ring 
service. You can dedicate the new phone number on your line to receiving only 
faxes.
If you have Voice Mail, Call Waiting, Call Waiting/Caller ID, RingMaster, an 
answering service, or on alarm system custom feature on your telephone line, it may 
create a problem in the operation of your machine. (
See I have difficulty with 
custom features on a single line, Page 13-8.)
If you have Voice Mail on you phone line, please read the following carefully.
NotePlease consult your telephone company for availability and rates.
NoteYou must purchase your telephone company’s Distinctive Ring service before 
you program the Brother machine to work with it. 
						

							8 - 2   TELEPHONE SERVICES
Do You Have Voice Mail?
If you have Voice Mail on the phone line you on which will install your new 
machine on, there is a strong possibility that Voice Mail and the fax machine 
will conflict with each other while receiving incoming calls. However, this 
Distinctive Ring feature allows the use of more than one number on your 
line, so both Voice Mail and the fax machine can coexist peacefully. If each 
one has a separate phone number, neither will interfere with the other’s work.
If you decide to get the Distinctive Ring Service from the telephone company, 
you will need to follow the directions below to “register” the new Distinctive 
Ring pattern they provided, so your fax machine can recognize its incoming 
calls.
Before You Choose the Ring Pattern to Register
You can register only one Distinctive Ring pattern with the machine. Some ring 
patterns cannot be registered. Please refer to some popular ring pattern examples 
that will be provided from the phone company in the USA and Canada that are 
shown in the Brother compatibility table below.
The fax machine will answer only calls to its registered number.
The first two rings are silent on the fax machine. This is because the fax must 
«listen» to the ring pattern (compare it to the pattern that was “registered”).
(Other telephones on the line will ring.)
If you program the fax machine correctly, it will recognize the registered ring 
pattern of the “fax number” within 2 ring patterns and then automatically answer 
with a fax tone. When the “voice number” is called, the fax machine will not 
interrupt the call.
NoteYou can change or cancel the Distinctive Ring pattern at any time. You can 
switch it off temporarily and later turn it back on. When you get a new fax 
number, make sure you reset this setting.
NoteIf the ring pattern the phone company provided cannot be registered by the fax, 
please check for other available ring pattern choices from the phone 
company.
Ring
Pattern
1
2
3
4Rings
long - long
short - long - short
short - short - long
very long (normal pattern) 
						

							TELEPHONE SERVICES   8 - 3
Very Important
If you have Voice Mail, or a TAD (Telephone Answering Device) and want to 
keep one of your phone numbers dedicated only to fax calls, you must leave the 
machine in MANUAL mode at all times while using the Distinctive Ring 
Feature. Here’s why: Manual mode will never pick up a call by itself, since it is 
«Neutral». When the machine is in this «neutral» mode, the Distinctive Ring 
Feature can be activated. The distinctive ring feature is actually an answering 
mode. So, do not activate FAX  mode or FAX/TEL mode while using distinctive 
ring; otherwise, the fax machine will answer calls for all the numbers.
Registering the Distinctive Ring Pattern
1Set the machine to MANUAL mode.
2Press Menu, 2, 0, 1.
3Press  or  to select DISTINCTIVE:SET and then press Set.
4Press  or  to select the prestored ring pattern you want to assign, and then 
press Set. (You will hear each pattern as you scoll through the four patterns.) 
Be sure to choose the pattern assigned by the Telephone Company.
5Press Stop/Exit.
Caller ID
The Caller ID feature of this machine lets you use the Caller ID subscriber 
service offered by many local phone companies.   This service provides the 
name or telephone number of your caller on the LCD as the line rings.
After a few rings, the LCD shows the telephone number of your caller (or name, 
if available).  Once you pick up the  handset, the Caller ID information 
disappears from the screen, but the call information remains stored in the Caller 
ID memory. 
You will see the first 16 characters of the number or name.
OUT OF AREA display means call originates outside your Caller ID service 
area.
PRIVATE CALL display means the caller has intentionally blocked 
transmission of information.
CALL PICKUP display remains on the screen when no Caller ID information 
was transmitted. 
Caller ID service varies with different carriers.  Call your local phone company 
to determine the kind of service available in your area.
If both the name and number are received, the LCD shows only the name.  You 
can print a list of Caller ID information received by your machine. 
						

							8 - 4   TELEPHONE SERVICES
Viewing Caller ID List
Caller ID memory stores information for up to thirty calls; when the thirty-first 
call comes in, information about the first call is erased.  You can scroll through 
Caller ID information to review those calls made to your machine.
1Press Menu, 2, 0, 2.
2Press   or   to select DISPLAY # and 
then press Set.
If the name was not received, it will not be displayed.
3Press   or   to scroll through the Caller ID memory to select the Caller ID 
you want to view and then press Set.
The next LCD shows the caller’s telephone number and the date and time of the 
call.
4Press   or   to return to the Caller ID listing—OR—Press Stop/Exit.
Clearing a Caller ID Stored in Memory
For effective use of the memory, we recommend that you clear the Caller IDs 
stored in memory by pressing Clear when the LCD shows each caller ID 
number or name.
Printing Caller ID List
1Press Menu, 2, 0, 2.
2Press   or   to select PRINT REPORT and then press Set.
3Press Fax Start to exit.
2.CALLER ID 
						

							REMOTE FAX OPTIONS   9 - 1
99Remote Fax Options
Fax Forwarding/Paging
Programming a Fax Forwarding Number
When Fax Forwarding is set to ON, your machine stores the received fax in 
memory, then dials the fax number you’ve programmed, and forwards the fax 
message.
1Press Menu, 2, 5, 1.
2Press   or   until the LCD shows 
FAX FORWARD and then press Set.
3The screen prompts you to enter the 
number of the fax machine where faxes 
will be forwarded. Enter the forwarding 
number (up to 20 digits) and then press Set.
4Press Stop/Exit.
You cannot use Paging and Fax Forwarding at the same time. 
You cannot use Paging and Fax Forwarding when “Fax Storage” is set to OFF. 
1.FAX FWD/PAGING
FAX FORWARD?
SELECT  & SET
FWD#:
ENTER & SET KEY 
						

							9 - 2   REMOTE FAX OPTIONS
Programming Your Pager Number
When Paging is selected, your machine dials the pager number you’ve 
programmed, and then dials your Personal Identification Number (PIN); this 
activates your pager so you know you have a fax message in the memory.
1Press Menu, 2, 5, 1.
2Press   or   until the LCD shows 
PAGING and then press Set.
3Enter your pager phone number (up to 20 
digits) followed by # #, and then press 
Set.  Do not include the area code if it is 
the same as that of your machine. 
For example, 1 8 0 0 5 5 5 1 2 3 4 # #. 
4If your pager requires a PIN, enter the PIN, press #, press Redial/Pause, enter 
your fax number followed by # #, and then press Set.
For example, 1 2 3 4 5 # #, Redial/Pause 1 8 0 0 5 2 1 8 4 6 # #.
—OR—If you do not need a PIN, press Redial/Pause, enter your fax number  
followed by # #, and then press Set. 
For example, Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # #.
5Press Stop/Exit.
You cannot change a Paging number or PIN remotely.
NotePress Redial/Pause for each 3.5 second delay, as needed.
1.FAX FWD/PAGING
PAGING?
SELECT  & SET
PAG#:
ENTER & SET KEY 
						

							REMOTE FAX OPTIONS   9 - 3
Setting Fax Storage
If you set Fax Storage to ON, you will be able to retrieve fax messages from 
another location using Fax Forwarding, Paging or Remote Retrieval functions.  
The LCD will indicate when you have a fax stored in memory. (See 
Remote 
Retrieval
, Page 9-4.)
1Press Menu, 2, 5, 2. The screen prompts 
you to choose a fax setting.
2Press   or   to select ON (or OFF), 
and then press Set.
3Press Stop/Exit.
4If you press 1, all fax data is erased and Fax 
Storage is turned off. If you press 2, data is 
not erased and Fax Storage remains on.
Backup Print Setting (Not available for FAX-4100)
If you have set FAX STORAGE to ON, your faxes will be received into 
memory, so you can retrieve them remotely. With BACKUP PRINT set to ON, 
your machine automatically prints faxes as they are received into memory. 
FAX-4750e and FAX-5750e users can turn Backup Print OFF to save paper or 
prevent confidential documents from printing in your absence, and FAX-4100 
has always prints the “Safety” paper copy.
1Press Menu, 2, 5, 5. The screen prompts 
you to choose a fax setting.
2Press   or   to select ON (or OFF), 
and then press Set.
3Press Stop/Exit.
The FAX-4100 does not have a Memory Backup feature. Therefore, Backup 
Print is always ON so that messages in memory won’t be lost.
If there are faxes in memory when you turn Fax Storage to OFF, the LCD 
prompts you to erase any faxes in memory.
NoteFax Forwarding and Remote Retrieval will work while Memory Security is ON 
if you turn Fax Storage ON first.
2.FAX STORAGE
FAX STORAGE:OFF?
SELECT     & SET
ERASE ALL FAX?
1.YES 2.NO
5.BACKUP PRINT
BACKUP PRINT:ON?
SELECT     & SET 
						

							9 - 4   REMOTE FAX OPTIONS
Changing Remote Retrieval Access Code
Enter your Remote Retrieval Access Code when the machine picks up your call, 
so you can access features remotely. The access code is preset to 1 5 9  , but 
you can change this. The   cannot be changed.
1Press Menu, 2, 5, 3.
2Enter a three-digit number from 000 to 
999, and then press Set.
(Do not use the same digits that appear in your Fax Receive Code or Telephone 
Answer Code.)
3Press Stop/Exit.
Remote Retrieval
You can call your machine from any fax machine using touch tone and use a 
Remote Retrieval Access Code and other button presses to retrieve fax 
messages. Cut out the Remote Retrieval Access Card on the last page and keep 
it in your wallet as an aid.
Using Remote Retrieval Access Code
1Dial your fax number from a fax machine using touch tone. 
(See 
Changing Remote Retrieval Access Code, Page 9-4.)
2When your machine answers and beeps, immediately enter your 
Remote Retrieval Access Code (1 5 9  ).
3Your machine signals the kinds of messages received:
1 long beep — Fax message(s)
No long beeps — No messages
4Your machine then prompts you with two short beeps to enter a command.  If 
you wait longer than 30 seconds to enter a command, your machine hangs up. If 
you enter an invalid command, your machine beeps three times.
5Press 9 0 to reset your machine when you’re finished.
6Hang up.
If your machine is set to MANUAL mode, you can access your machine by 
waiting about 2 minutes, and then entering the Remote Retrieval Access Code 
within 30 seconds.
3.REMOTE ACCESS