Brother Intellifax 4100 Fax Machine Owners Manual

							INITIAL SETUP   4 - 3
Setting Station ID
You should store your name or (company name) and fax number to be printed 
on all fax pages you send. The telephone number you enter will be printed only 
on your cover pages and call back messages. (See 
Composing Electronic Cover 
Page
, Page 6-6.)
1Press Menu, 1, 3.
2Enter your fax number (up to 20 
digits), and then press Set. You must 
enter a fax number to proceed.
3Enter your telephone number (up) to 
20 digits), and then press Set. 
If your telephone number and fax 
number are the same, enter the same 
number again. The number appears 
on Cover pages.
4Use the dial pad to enter your name 
(up to 20 characters), and then press 
Set. 
(See Entering Text.)
5Press Stop/Exit.
The LCD returns to the date and time.
If your Station ID has already been programmed, the LCD prompts “1” to make 
a change, or “2” to exit without changing.
3.STATION ID
FAX:ENTER & SET KEY
TEL:
ENTER & SET KEY
NAME:
ENTER & SET KEY
NOTICE
The Telephone Consumer Protection Act of 1991 makes it unlawful 
for any person to use a computer or electronic device to send any 
message via a telephone machine unless such messages clearly 
contain, in a margin at the top or bottom of each transmitted page, 
or on the first page of the transmission, the date and time it is sent 
and an identification of the business or other entity or other 
individual sending the message and the telephone number of the 
sending machines or such business, other entity, or individual.
In order to program this information into your machine, you should 
complete the steps described on pages 4-2 and 4-3. 
						

							4 - 4   INITIAL SETUP
Entering Text
When you are setting certain functions, such as the Station ID, you may need to 
type text into the machine. Most keys on the dial pad have three or four letters 
printed above them. The keys for 0, # and   don’t have printed letters because 
they are used for special characters.
By pressing the appropriate number key repeatedly you can access the character 
you want.
Inserting Spaces
If you want to enter a blank space, press   once between numbers and twice 
between characters.
Making Corrections
If you entered a letter incorrectly and want to change it, press   to move the 
cursor after the last correct letter. Then press Clear; all letters  above and to the 
right of the cursor will be deleted.  Re-enter the correct characters. Also, you can 
back up and type over incorrect letters.
Repeating Letters
If you need to enter a character that is assigned to the same key as the previous 
character, press   to move the cursor to the right.
Special Characters and Symbols 
Key once twice three times four times five times
2ABC 2 A
3DE F 3 D
4GH I 4 G
5JKL5 J
6MN O 6 M
7PQRS 7
8TUV 8 T
9WX Y Z 9
Press  for (space) ! “ # $ % & ’ ( )   + , - . / 
Press #for : ; < = > ? @ [ ] ^ _
Press 0  for É À È Ê Î Ç Ë Ö 0 
						

							INITIAL SETUP   4 - 5
Setting the Ring Volume
1Press Menu, 1, 4, 1.
2Press  or  to select (OFF, LOW, 
MED, or HIGH) and press Set.
3Press Stop/Exit. 
—OR—
You can adjust the ring volume when your machine is idle. You can turn the ring 
OFF or you can select a ring volume level. 
Press
 High or Low to adjust the volume level. With each key press, your 
machine rings so you can hear the active setting as the LCD shows it. Each key 
press changes the volume to the next setting. The new setting will remain until 
you change it again.
Setting the Beeper Volume
You can set the beeper to LOW, HIGH or OFF. The default setting is LOW. 
When the beeper is set to LOW or HIGH, the machine beeps every time you 
press a key or make an error and when fax sending or receiving is finished.
1Press Menu, 1, 4, 2.
2Press  or   to select your setting.
3When the LCD shows the setting you want, press Set.
4Press Stop/Exit.
Setting the Speaker Volume
1Press Menu, 1, 4, 3.
2Press  or   to select your setting 
(LOW, MED, HIGH or OFF), and 
then press Set.
3Press Stop/Exit. 
—OR—
If you are using Hook, you can adjust the speaker volume while dialing. You 
can turn the speaker off or you can select a speaker volume level. The default 
setting is the lowest volume.
Press
 High or Low to adjust the volume level. With each key press, the volume 
changes as the LCD shows the active setting. The new setting will remain until 
you change it again.
1.RING
3.SPEAKER 
						

							4 - 6   INITIAL SETUP
Setting the Handset Volume
1Press Menu, 1, 4, 4.
2Press   or   to select your setting 
(LOW or HIGH), and then press Set. 
The default setting is LOW.
3Press Stop/Exit.
—OR—
Any time you are talking on the telephone, you can adjust the handset volume 
by pressing the volume High or Low keys on the control panel. The LCD shows 
the setting you are choosing.
The new setting will remain until you change it again.
Choosing the Handset Volume (For Volume Amplify)
Before you begin to use the machine, you must decide if you need to set the 
handset volume to AMPLIFY:ON for a user who is hearing-impaired. The 
AMPLIFY:ON volume level complies with FCC standards. 
VOLUME AMPLIFY: OFF
This default setting is appropriate if none of the users are hearing-impaired. 
During a conversation, users can press Volume High or Low on the control 
panel to adjust the volume to LOW or HIGH. When the handset is replaced, the 
handset volume will remain until you change it again.
VOLUME AMPLIFY: ON—TEMPORARY
This setting is appropriate if some of the users are hearing-impaired. During a 
conversation, users can press Volume High or Low on the control panel to 
adjust the volume to LOW, HIGH or AMPLIFY. When the handset is 
replaced, the handset volume returns to the default setting of LOW.
VOLUME AMPLIFY:ON—PERMANENT  
Choose VOL AMPLIFY:ON—PERMANENT if all of the users are hearing-
impaired. During a conversation, users can press Volume High or Low on the 
control panel to adjust the volume to LOW, HIGH or AMPLIFY. When the 
handset is replaced, the handset volume returns to the default setting of 
AMPLIFY.
WARNING
It is important that you do not choose PERMANENT unless all the users 
are hearing-impaired. Otherwise, the default setting of AMPLIFY may 
damage the hearing of some users.
When you press Volume High or Low on the control panel to adjust the 
volume, the display shows the setting you are choosing. Each key press changes 
the volume to the next setting.
4.HANDSET 
						

							INITIAL SETUP   4 - 7
Setting Volume Amplify (For the Hearing-Impaired)
Please carefully read Choosing the Handset Volume (For Volume Amplify), on page 
4-6 before you do the following steps:
1Press Menu, 1, 4, 5.
2If none of the users are hearing-impaired, 
press   or   to select 
VOL AMPLIFY:OFF? and then press 
Set, and then go to Step 4—OR—
If some or all of the users are hearing-
impaired, select VOL AMPLIFY:ON? 
and then press Set.
3If all the users are hearing-impaired, 
press   or   to select 
PERMANENT? and then press Set
—OR—If only some of the users are 
hearing-impaired, select 
TEMPORARY? and then press Set.
4Press Stop/Exit. 
Memory Storage (Not avilable for FAX-4100)
In the event of a power failure, all menu settings are stored permanently: 
GENERAL SETUP, SETUP RECEIVE, SET AUTO DIAL, REMOTE 
FAX OPT plus the COVERPG SETUP and COVERPG MSG (from SETUP 
SEND). You may have to reset the date and time.
FAX-4750e and FAX-5750e have a Memory Backup feature; 
after a power failure all faxes in memory will be saved for several days.
Turning On Automatic Daylight Savings Time
You can set the machine to change automatically for Daylight Savings Time. 
It will reset itself forward one hour in the Spring and back one hour in the Fall.
1Press Menu, 1, 6.
2Press  or   to select ON (or OFF), 
and then press Set.
3Press Stop/Exit.
5.VOLUME AMPLIFY
VOL AMPLIFY:ON?
SELECT  & SET
PERMANENT?
SELECT  & SET
TEMPORARY?
SELECT  & SET
6.AUTO DAYLIGHT 
						

							4 - 8   INITIAL SETUP
Toner Save
You can conserve toner using this feature. When you set Toner Save to ON, 
print appears somewhat lighter. The default setting is OFF.
1Press Menu, 1, 7.
2Press  or   to select ON (or OFF), 
and then press Set.
3Press Stop/Exit.
Sleep Mode
Setting the Sleep Mode reduces power consumption while the machine is idle.  
You can choose how long the machine is idle (from 00 to 99 minutes) before it 
drops into sleep mode.  The timer automatically resets itself after the machine 
receives a fax or PC data, or makes a copy. The default setting is 5 minutes.
1Press Menu, 1, 8.
2Use the Dial pad to enter the length of 
time the machine is idle before it drops 
into sleep mode (00 to 99 minutes), and then press Set.
3Press Stop/Exit.
Setting Tone/Pulse Dialing Mode
Your fax machine comes set to accommodate tone (multi-frequency) dialing 
service.
If you have pulse (rotary) dialing service, you need to change the dialing mode.
1Press Menu, 1, 9.
2Press  or   to select TONE or 
PULSE and then press Set.
3Press Stop/Exit.
7.TONER SAVE
8.SLEEP MODE
9.TONE/PULSE 
						

							SETUP RECEIVE   5 - 1
55Setup Receive
Basic Receiving Operations
Select Your Receive Mode
There are four different receive modes for your machine.  You may choose the 
mode that best suits your needs by pressing the Mode button repeatedly until 
you have changed the FAX and FAX/TEL lights to the setting you want to use.
NOTE: The lighted indicators mean   = not selected   = is selected and lit.
*In FAX/TEL mode you must set the Ring Delay and F/T Ring Time. If you have 
extension phones on the line, set the Ring Delay to 4 rings. Mode Light How it works When to use it
FAX
(automatic 
receive)The machine 
automatically answers 
every call as a fax.For dedicated fax lines. 
You cannot receive a 
voice call but you can 
call out.
TAD
(External 
Telephone 
Answering 
Device)The external TAD 
automatically answers 
every call. Voice 
messages are stored on 
the external TAD.  Fax 
messages are printed.Use this mode if you 
have an answering 
machine on your phone 
line.
FAX/TEL*
(fax and 
telephone)The machine controls 
the line and 
automatically answers 
every call.  If the call is 
a fax it will receive the 
fax.  If the call is not a 
fax it will ring (double-
ring) for you to pick up 
the call.You cannot have an 
answering machine on 
the same line, even if it 
is on a separate jack on 
the same line. You 
cannot use the 
telephone company’s 
Voice Mail in this 
mode.
MANUAL
(manual 
receive)You control the phone 
line and must answer 
every call yourself.Use this mode when 
you are using a 
computer modem on 
the same line or if you 
receive very few fax 
messages. You can also 
use this mode with 
Distinctive Ring.
FAX
TAD
FAX/TEL
FAX
TAD
FAX/TEL
FAX
TAD
FAX/TEL
FAX
TAD
FAX/TEL 
						

							5 - 2   SETUP RECEIVE
Setting Ring Delay 
The Ring Delay setting determines the number of times the machine rings 
before it answers.  If you have extension phones on the same line as the machine, 
keep the Ring Delay default setting of  4. (See 
Easy Receive, Page 5-3 and 
Operation from Extension Telephone or External Telephone and For FAX/TEL Mode 
Only
, Page 5-5.)
1Press Menu, 2, 1, 1.
2Press   or   to select how many times 
the line rings before the machine answers 
(00 – 04), and then press Set. (If you 
select 00, the line doesn’t ring at all.)
3Press Stop/Exit.
Setting F/T Ring Time (For FAX/TEL Mode Only)
If you set the receive mode to FAX/TEL, you’ll need to determine how long the 
machine will send you its special double-ring when you have a voice call.  This 
ringing happens after the initial ringing from the phone company.  Only the 
machine rings, for 20, 30, 40 or 70 seconds; no other phones on the same line 
ring the special double-ring. However, you can answer the call on any extension 
phone (in a separate wall jack) on the same line as the machine. (See Operation 
from Extension Telephone, page 5-5.)
1Press Menu, 2, 1, 2.
2Press  or   to select how long the 
machine will ring to alert you that you have a voice call, and then press Set.
3Press Stop/Exit.
Now, when a call comes in and the 
machine is set to FAX/TEL mode, all 
phones on this line will ring the number of times you selected in Ring Delay. 
You can let the machine pick up and detect if it’s a fax or voice call. If it’s a fax 
call, the machine prints the fax. If it’s a voice call, the machine signals you with 
a double-ring for the length of time you selected in F/T Ring Time.
Even if the caller hangs up during the double-ringing, the machine continues 
for the set time.
1.RING DELAY
2.F/T RING TIME
RING TIME:20 SEC
SELECT  & SET 
						

							SETUP RECEIVE   5 - 3
Easy Receive
When you use this feature, you don’t have to press Fax Start when you answer 
a fax call and hear calling beeps. Just hold the handset and wait a few seconds. 
When you see RECEIVING on the LCD or when you hear “chirps” through the 
handset of an extension phone connected to another wall jack, just replace the 
handset. Your machine does the rest. Selecting ON allows the machine to 
receive fax calls automatically, even if you lift the handset of an extension or 
external phone. Selecting SEMI lets the machine receive the call only if you’ve 
answered it at the Brother machine. Selecting OFF means you’ll have to 
activate the machine yourself, by pressing Fax Start—OR—by pressing 
 5 1 if you are not at the machine.
If you’ve set this feature to ON, but your machine doesn’t automatically connect 
a fax call when you lift an external or extension phone handset, press the Fax 
Receive code  5 1. At the machine, lift the handset and then press Fax Start. 
(See 
Operation from Extension Telephone or External Telephone and For FAX/TEL 
Mode Only
, Page 5-5.)
1Press Menu, 2, 1, 3.
2Use   or   to select ON, SEMI or 
OFF, and then press Set.
3Press Stop/Exit.
Printing a Reduced Incoming Document
Your machine can reduce the size of an incoming fax to fit the size of the paper 
in your machine. Select ON to turn on this feature.
After you connect Cassette #2, you can turn on Automatic Reduction for each 
cassette. (See 
Turning on Cassette #2 (Option for FAX-4100 and FAX-4750e), Page 
4-1)
1Press Menu, 2, 1, 5.
2If you have the optional Cassette #2, 
press   or   to select CASSETTE #1 
or CASSETTE #2, and then press Set.
3Use   or   to select ON (or OFF), and 
then press Set.
4Press Stop/Exit.
If you send faxes from a computer on the same phone line and your Brother 
machine intercepts them, set Easy Receive to OFF.
Cassette #2 can be purchased.
3.EASY RECEIVE
5.AUTO REDUCTION 
						

							5 - 4   SETUP RECEIVE
Setting the Print Density
If your machine is printing too light or too dark, you can adjust print density, 
making your printed documents darker or lighter. The new setting will remain 
until you change it again.
1Press Menu, 2, 1, 6.
2Press   to make print lighter, or   to 
make print darker.
3Press Stop/Exit.
6.PRINT DENSITY