Brother Intellifax 4100 Fax Machine Owners Manual

							ON-SCREEN PROGRAMMING   3 - 1
33On-Screen Programming
User-Friendly Programming
We have designed your machine with on-screen programming and a Reports 
key. User-friendly programming helps you take full advantage of all the menu 
selections your machine has to offer.
Since your fax programming is done on the LCD, we created step-by-step on-
screen prompts to help you program your machine.  All you need to do is follow 
the prompts as they guide you through the menu selections and programming 
options.
Menu Mode
You can access the Menu by pressing Menu. The LCD shows: 
Then 
For FAX-4100:
Press 1 for General Setup—OR—
Press 2 for Fax Operations—OR—
Press 3 for Copy Operations—OR—
For FAX-4750e:
Press 1 for General Setup—OR—
Press 2 for Fax Operations—OR—
Press 3 for Copy Operations—OR—
Press 4 for Network Operations.
(Option for FAX-4750e.)
1.GENERAL SETUP
2.FAX
3.COPY
1.GENERAL SETUP
2.FAX
3.COPY
4.LAN 
						

							3 - 2   ON-SCREEN PROGRAMMING
For FAX-5750e:
Press 1 for General Setup—OR—
Press 2 for Fax Operations—OR—
Press 3 for Copy Operations—OR—
Press 4 for Print Operations—OR—
Press 5 for Network Operations.
You can scroll more quickly by pressing  . (Use   to scroll backward and 
see all options, in the opposite order.)
Before you press Set after entering information in a field using the dial pad, you 
can correct a mistake. Use   to back up and then type over the incorrect 
characters. 
When you finish a setting, the LCD shows ACCEPTED.
 
If you want to exit the Menu Mode, press Stop/Exit. 
1.GENERAL SETUP
2.FAX
3.COPY
4.PRINTER
5.LAN 
						

							ON-SCREEN PROGRAMMING   3 - 3
Menu Selection Table
You can probably perform most of these programming operations without the 
Owner’s Manual. To help you understand the menu selections and options that 
are found in the machine programs, use the Menu Selection Table below. 
Main MenuSubmenuMenu 
SelectionsOptionsDescriptionsPage
1. GENERAL 
SETUP1. PAPER SIZE
—
LETTER
LEGAL
A4Selects size of 
paper for received 
faxes.
4-1
These settings 
appear if 
Cassette #2 
was installed 
and set to ON.CASSETTE #1—
LETTER/
LEGAL/A4
4-2 CASSETTE #2—
CASSETTE 
USAGEFOR FAXAUTO/
CASSETTE #1
ONLY/
CASSETTE #2 
ONLY
FOR COPY
2. DATE/TIME
——
Enter date and time 
for the LCD display 
and heading on fax 
transmissions.
4-2
3. STATION ID
—
FAX
TEL
NAMEProgram your 
name, fax number 
and telephone 
number to appear 
on each transmitted 
page.
4-3
4. VOLUME 1. RINGOFF
LOW
MED
HIGH
Adjusts ring 
volume.
4-5
2. BEEPEROFF
LOW
HIGH
Adjusts beeper 
volume.
4-5
3. SPEAKEROFF
LOW
MED
HIGH
Adjusts speaker 
volume.
4-5
4. HANDSETLOW
HIGH
Adjusts handset 
volume.
4-6
5. VOLUME 
AMPLIFYON
(PERMANENT/
TEMPORARY)
OFF
For the hearing-
impaired, you can set 
the volume to the 
VOL AMPLIFY:ON 
setting on a permanent 
or temporary basis.
4-7
NoteThe factory setting (option) is shown in bold. 
						

							3 - 4   ON-SCREEN PROGRAMMING
Main MenuSubmenuMenu 
SelectionsOptionsDescriptionsPage
1. GENERAL 
SETUP
(continued)
5. CASSETTE 
#2
—ON
(FAX-5750e)
OFF
(FAX-4100 and 
FAX-4750e)Turn CASSETTE 
#2 ON if you 
purchased the 
optional Cassette 
#2 for FAX-4100 
and FAX-4750e.
5-3
6. AUTO 
DAYLIGHT
—ON
OFF
Changes for 
Daylight Savings 
Time 
automatically.
4-7
7. TONER 
SAVE—ON
OFF
Increases life of 
toner cartridge.4-8
8. SLEEP 
MODE——
Conserves power4-8
9. TONE/
PULSE—TONE
PULSE
Selects dialing 
mode4-8
0. LOCAL 
LANGUAGE
(Canada Only)—ENGLISH
FRENCH
Allows you to 
change the LCD 
Language to 
French.See 
French 
Manual
2. FAX 1. SETUP 
RECEIVE1. RING DELAY
00
01
02
03
04
Number of rings 
before the machine 
answers in FAX, 
TAD, FAX/TEL or 
MANUAL  mode.
5-2
2. F/T
RING TIME20
30
40
70
Sets the time for 
“double-ring” in 
FAX/TEL mode.
5-2
3. EASY 
RECEIVEON
SEMI
OFF
Receive fax 
messages without 
pressing the 
Fax Start key.
5-3
4. REMOTE 
CODEON
( 51, #51)
OFF
Activate or deactivate 
the machine from a 
remote location. 
You can type in new 
codes.
5-5
NoteThe factory setting (option) is shown in bold. 
						

							ON-SCREEN PROGRAMMING   3 - 5
Main MenuSubmenuMenu 
SelectionsOptionsDescriptionsPage
2. FAX (continued)1. SETUP 
RECEIVE
(continued)
5. AUTO 
REDUCTIONON
OFFReduces size of 
image.5-3
These settings 
appear if 
Cassette #2 
was installed 
and set to ON.CASSETTE #1
ON
OFF
CASSETTE #2ON
OFF
6. PRINT 
DENSITY-+Makes prints 
darker or lighter.5-4
7. POLLING RX
ON
OFF
Sets up your 
machine to poll 
another fax


 machine. 5-8
 
2. SETUP 
SEND1. CONTRAST 
AUTO 
S.LIGHT
S.DARK 
Changes lightness 
or darkness of a fax 
you are sending. 
6-5 
2. FAX 
RESOLUTION
 
STANDARD 
FINE
S.FINE
PHOTO 
Changes the default 
setting of fax 
resolution. 
6-5  
3. DELAYED 
TIMER 
00:00 
Sets the time of day 
that delayed faxes 
will be sent. 
6-9  
4. DELAYED 
FAX 
— 
Sends documents 
later. 
6-10  
5. BATCH TX 
ON 
OFF 
Sends all delayed 
faxes that are to the 
same fax number 
and at the same time 
as one transmission.
 
6-10 
6. REAL TIME 
TX 
NEXT FAX ONLY
 
ON 
OFF 
You can send a fax 
without using 
memory. 
6-3 
7. POLLED TX 
ON 
OFF 
Sets up your 
machine with a 
document to be 
retrieved by another 
fax machine.
 
6-11 
8. COVERPG 
SETUP 
NEXT FAX ONLY
 
ON 
OFF 
PRINT SAMPLE
 
Automatically 
sends a cover page 
you program. 
6-6 
9. COVERPAGE 
MSG
 
— 
Programs 
customized 
message for fax 
cover page. 
6-7
Note
 
The factory setting (option) is shown in bold. 
						

							 
3 - 6
 
   ON-SCREEN PROGRAMMING
  Main Menu
SubmenuMenu 
SelectionsOptionsDescriptionsPage
2. FAX (continued)2. SETUP 
SEND
(continued)
0. OVERSEAS 
MODEON
OFFAdjusts for 
sometimes difficult 
overseas 
transmissions.
6-9
3. SET 
AUTO DIAL1. ONE-TOUCH 
DIAL
—
Store One-Touch 
numbers so you can 
dial by pressing 
only one key (and 
Fax Start).
7-1
2. SPEED-DIAL
—
Store 200 (100 for 
FAX-4100) Speed 
Dial numbers so you 
can dial by pressing 
only four keys (and 
Fax Start).
7-2
3. SETUP 
GROUPS
—
Sets up a Group 
number for 
Broadcasting.7-3
4. SETUP 
REPORTS
1. TRANSMISSIONON
ON+IMAGE
OFF
OFF+IMAGEInitial setup for 
Transmission 
Verification Report 
and FAX Activity 
Report.
10-1
2. ACT. 
INTERVAL
EVERY 50 FAXES
6/12/24 Hours
2/7 Days
OFF10-1
5. REMOTE 
FAX OPT
1. FAX FWD/
PAGINGOFF
FAX 
FORWARD
PAGINGSets the machine to 
forward fax 
messages–OR–to 
call your pager.
9-1
2. FAX 
STORAGEON
OFF
Stores incoming 
faxes in memory 
for remote 
retrieval.
9-3
3. REMOTE 
ACCESS159 
Personalizes code 
for retrieving faxes.9-4
4. PRINT FAX
—
Prints incoming 
faxes stored in the 
memory.5-6
5. BACKUP 
PRINT
(FAX-4750e 
and FAX-5750e 
only)
ON
OFFPrints a copy of 
faxes as they are 
received into 
memory.
9-3
NoteThe factory setting (option) is shown in bold. 
						

							ON-SCREEN PROGRAMMING   3 - 7
Main MenuSubmenuMenu 
SelectionsOptionsDescriptionsPage
2.FAX (continued)6. REMAINING 
JOBS
——Checks which jobs 
are in memory or 
cancel a delayed 
fax or polling job.
5-8, 6-4
0. MISCELLANEOUS1. DISTINCTIVEON
OFF
SETUses the telephone 
company Distinctive 
Ring subscriber 
service to register the 
ring pattern with the 
machine.
8-1
2. CALLER IDDISPLAY#
PRINT REPORT
View or print a list of 
the last 30 Caller IDs 
stored in memory.8-3
3. DRUM LIFE
—
You can check the 
percentage of drum life 
that remains available.13-24
4.
MEM SECURITY(FAX-4750e 
and FAX-
5750e only)—Stops most 
operations except 
receiving faxes into 
memory.
5-6
3. COPY 1. COPY MODE
—AUTO
TEXT
PHOTO
Selects the Copy 
resolution for your 
type of original.
11-7
2. CONTRAST
—- +
Adjusts the 
contrast.11-8
3. PAPER 
TYPE
—THIN
PLAIN
THICK
THICKER
Identify the type of 
paper in the multi-
purpose sheet feeder.11-8
These settings 
appear if 
Cassette #2 
was installed 
and set to ON.CASSETTE #1THIN
PLAIN
THICK
THICKER
CASSETTE #2THIN
PLAIN
THICK
THICKER
4. PRINTER
(Only for 
FAX-
5750e)1. PRINT 
OPTIONS1. INTERNAL 
FONT
—
You can print resident 
fonts to check and 
confirm font types.
2. CONFIGU-
RATION—Printer settings and 
status are listed here.
2. RESET
PRINTER
——You can restore the 
printer back to the 
factory default settings.
NoteThe factory setting (option) is shown in bold. 
						

							3 - 8   ON-SCREEN PROGRAMMING
Main MenuSubmenuMenu 
SelectionsOptionsDescriptionsPage
4. LAN 
(Option for 
FAX-4750e.) 
5. LAN
(For 
FAX-5750e.)
(Not 
available  for 
FAX-4100.
 )See the 
NC-
8100h 
Owner’s 
manual 
on the 
CD-
ROM.
NoteThe factory setting (option) is shown in bold. 
						

							INITIAL SETUP   4 - 1
44Initial Setup
Getting Started
Setting Paper Size
You can use three sizes of paper for printing your faxes: letter, legal and A4.  
When you change the size of paper you have loaded in the machine, you will 
need to change the setting for the paper size, so your machine will know how to 
fit the incoming fax on the page.
After you connect the optional Cassette #2, you can select the paper size for each 
cassette. (See 
Turning on Cassette #2 (Option for FAX-4100 and FAX-4750e))
1Press Menu, 1, 1.
2If you have the Cassette #2, press   or 
 to select CASSETTE #1 or 
CASSETTE #2, and then press Set.
3Press   or   to select LETTER, 
LEGAL or A4 (for the cassette you 
selected in Step 2), and then press Set.
4Press Stop/Exit.
Turning on Cassette #2 (Option for FAX-4100 and 
FAX-4750e)
When the optional CASSETTE #2 is set to ON, you can set paper size and the 
cassette usage. (See 
Printing a Reduced Incoming Document, Page 5-3 and Setting 
Paper Size
 above.)
1Press Menu, 1, 5.
2Use   or   to select ON (or OFF), 
and then press Set.
3Press Stop/Exit.
1.PAPER SIZE
5.CASSETTE #2 
						

							4 - 2   INITIAL SETUP
Setting Cassette Usage 
The default setting of AUTO allows your machine to choose the optional 
Cassette #2 if paper is out in Cassette #1 or if incoming faxes will fit best on the 
paper in Cassette #2. Choose CASSETTE#1 ONLY, CASSETTE#2 ONLY or 
AUTO if you want to keep special paper in the other cassette and control when 
it is used.
1Press Menu, 1, 1.
2Press   or   to select CASSETTE USAGE, and then press Set.
3To set cassette usage for faxes, press   or   to select FOR FAX, and then 
press Set. 
—OR— To set cassette usage for copies, press   or   to select FOR COPY, 
and then press Set. 
—OR— If you are finished go to Step 5.
4Press   or   to select AUTO, CASSETTE#1 ONLY or CASSETTE#2 
ONLY, and then press Set.
5Press Stop/Exit.
Setting Date and Time
Your machine displays the date and time, and prints it on every fax you send.
In the event of a power failure, you may have to reset the date and time. All other 
settings remain unaffected.
1Press Menu, 1, 2.
2Enter the last two digits of the year, and then 
press Set. 
3Enter two digits for the month and press Set. 
(For example, enter 09 for September, or 10 
for October).
4Enter two digits for the day, and then press 
Set. (For example, 06).
5Enter the time in 24-hour format, and then 
press Set. (For example, enter 15:25 for 3:25 
PM).
6Press Stop/Exit.
The screen now shows the date and time you set whenever the machine is in 
standby mode.
2.DATE/TIME
YEAR:XX
ENTER & SET KEY
MONTH:XX
ENTER & SET KEY
DAY:XX
ENTER & SET KEY
TIME:XX:XX
ENTER & SET KEY