Brother Intellifax 4100 Fax Machine Owners Manual
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SETUP SEND 6 - 7 Composing Your Own Comments You can set up two custom comments. 1Press Menu, 2, 2, 9. 2Use or to choose position 5 or 6 for your customized comment and then press Set. 3Use the dial pad to enter your customized comment, and then press Set. (See Entering Text, Page 4-4.) 4Press 1 if you want to select additional settings. The LCD returns to the SETUP SEND menu—OR—Press 2 to exit. Cover Page for the Next Fax Only Make sure the Station ID is set up. (See Page 4-4.) This feature does not work without the Station ID. You can set the fax to send a cover page with a particular document. This cover page will include the number of pages in your document. 1Place the original face down in the ADF. 2Press Menu, 2, 2, 8. 3When the LCD shows NEXT FAX ONLY, and then press Set. 4Press or to select ON (or OFF), and then press Set. 5Press or to select one of the standard or custom comments, and then press Set. 6Enter two digits to indicate the number of pages you are sending, and then press Set. (For example, press 02 for 2.) (Enter 0 0 to leave the number of pages blank.) If you make a mistake, and then press to back up and reenter the number of pages. 7Press 1 if you want to select additional settings. The LCD returns to the SETUP SEND menu—OR—Press 2 if you are finished choosing settings, and then go to Step 8. 8Enter the fax number you’re calling. 9Press Fax Start. 9.COVERPAGE MSG ACCEPTED OTHER SETTINGS? 1.YES 2.NO 8.COVERPG SETUP
6 - 8 SETUP SEND Always Send Cover Page Make sure the Station ID is set up. This feature does not work without the Station ID. (See Setting Station ID, Page 4-3.) You can set the machine to send a cover page whenever you send a fax. The number of pages in your fax is not included when you use this setting. 1Press Menu, 2, 2, 8. 2Press or to select COVERPAGE: ON and then press Set. 3If you selected ON, press or to select one of the standard or custom comments, and then press Set. 4Press 1 if you want to select additional settings. The LCD returns to the SETUP SEND menu—OR—Press 2 to exit if you are finished choosing settings. Using a Printed Cover Page If you prefer using a printed cover page that you can write on, you can print the sample page and attach it to your fax. 1Press Menu, 2, 2, 8. 2Press or to select PRINT SAMPLE, and then press Set. 3Press Fax Start. Your machine prints a copy of your cover page. 8.COVERPG SETUP COVERPAGE:OFF? SELECT & SET COVERPAGE:ON? SELECT & SET - - - - - -- - - - - - TO: FROM: COMMENT:FAX: TEL: COVER PAGE PAGE[S] TO FOLLOW
SETUP SEND 6 - 9 Advanced Sending Operations Overseas Mode After you send a fax using this feature, the feature turns itself off. 1Place the original face down in the ADF. 2Press Menu, 2, 2, 0. 3Press or to select ON (or OFF), and then press Set. 4Press 1 if you want to select additional settings. The LCD returns to the SETUP SEND menu—OR—Press 2 if you are finished choosing settings and go to Step 5. 5Enter the fax number you’re calling. 6Press Fax Start. Delayed Timer You can set up the time of day that delayed faxes will be sent. This time will be displayed for acceptance or you can override it in Delayed Fax. (See Delayed Fax, Page 6-10.) 1Press Menu, 2, 2, 3. 2Enter the time (in 24-hour format) that you want delayed faxes to be sent, and then press Set. 3Press Stop/Exit. 0.OVERSEAS MODE 3.DELAYED TIMER SET TIME=00:00 ENTER & SET KEY SET TIME=17:00 ENTER & SET KEY
6 - 10 SETUP SEND Delayed Fax During the day you can store up to 50 documents into memory for delayed sending. Transmission of these documents will begin at the time of day you enter in Step 3. If you have set up in Delayed Timer on page 6-9, you can accept it in Step 3 or enter another time for this fax. 1Place the original face down in the ADF. 2Press Menu, 2, 2, 4. 3Accept the displayed time or enter another time for this fax, and then press Set. 4Press 1 to leave the originals waiting in the document feeder—OR—Press 2 to scan the document into memory. 5Press 1 if you want to select additional settings. The LCD returns to the SETUP SEND menu—OR—Press 2 if you are finished choosing settings, and then go to Step 6. The screen will prompt you to enter the fax number. 6Enter the fax number. 7Press Fax Start. The machine will wait to send the fax at the time you set. Delayed Batch Transmission Before sending the delayed faxes, your Brother machine will economize by sorting all the documents in memory by destination and scheduled time. All delayed faxes scheduled at the same time to the same fax number will be sent as one transmission. 1Press Menu, 2, 2, 5. 2Press or to select ON (or OFF), and then press Set. 3Press Stop/Exit. The number of documents you can scan into memory varies with the data they contain. 4.DELAYED FAX 1.DOC 2.MEMORY 5.BATCH TX BATCH TX:ON? SELECT & SET
SETUP SEND 6 - 11 Setting Up Polling Transmit Polling Transmit is when you set up your machine to wait with a document so another fax machine can retrieve it. 1Place the original face down in the ADF. 2Press Menu, 2, 2, 7. 3Press or to choose POLLED TX:ON, and then press Set. 4Press 1 to leave the originals waiting in the document feeder—OR—Press 2 to scan the document into memory. 5Press 1 if you want to select additional settings. The LCD returns to the SETUP SEND menu—OR—Press 2 if you are finished choosing settings and go to Step 6. 6Press Fax Start. NoteIf you pressed 1 in Step 4, the original remains in the ADF until your machine is polled. If you must use your machine before the polled transmit occurs, you must cancel this job. 7.POLLED TX POLLED TX:OFF? SELECT & SET 1.DOC 2.MEMORY POLLED REPORT DATE,TIME DURATION PAGE(S) RESULT MODE04/01 15:20 00:00:23 01 OK STANDARD ECMTIME : 04/01/2002 15:21 NAME : BROTHER FAX : 908-XXX-XXXX TEL : 908-XXX-XXXX
7 - 1 AUTO DIAL NUMBERS AND DIALING OPTIONS 77Auto Dial Numbers and Dialing Options Storing Numbers for Easy Dialing You can set up your machine to do three types of easy dialing: One Touch, Speed Dial, and Groups for Broadcasting of faxes. You can store names with these numbers for easy identification. Storing One Touch Dial Numbers You can store 32 fax/phone numbers that you can dial by pressing one key (and Fax Start). To access numbers 17 to 32, hold down the Shift key. When you press a One Touch dial location, the LCD shows the name or number as the call is dialed. (See One Touch Dialing, Page 7-5.) One Touch keys are the 16 keys (numbers 01–32) located on the left side of the control panel. 1Press Menu, 2, 3, 1. 2Press the One Touch key where you want to store a number. The LCD shows the location you selected. 3Enter a number (up to 20 digits) and then press Set. (See Changing One Touch and Speed Dial Numbers, Page 7-2.) 4Use the dial pad to enter the name (up to 15 characters), and then press Set. You can use the chart on Page 4-4 to help you enter letters—OR— Press Set to store the number without a name. 5Return to Step 2 to store another One-Touch number—OR—Press Stop/Exit. When you dial an auto dial number, the LCD shows the name you’ve stored, or if you haven’t stored a name, the number you’re stored. If you must wait for another dial tone at any point in the dialing sequence, store a pause at that point in the number by pressing Redial/Pause. Each key press adds a 3.5 second delay. If you lose electrical power, auto dial numbers stored in memory will not be lost. (For USA only) One-Touch key 1 has been pre-programmed for the Brother fax-back system. If you want to enter a pause in the dialing sequence (for example, to access an outside line), press Redial/Pause as you’re entering digits. A dash appears on the LCD, pressing Redial/Pause enters a 3.5 second pause when the number is dialed. 1.ONE-TOUCH DIAL NAME: ENTER & SET KEY
AUTO DIAL NUMBERS AND DIALING OPTIONS 7 - 2 Storing Speed Dial Numbers You can store Speed Dial numbers, so you can dial by pressing only six keys (five keys for FAX-4100) (Search/Speed Dial, #, and the Speed Dial location, and Fax Start). E-mail addresses can be stored in locations 01-100. E-mail address cannot be stored in FAX-4100. 1Press Menu, 2, 3, 2. 2Use the dial pad to enter a Speed Dial location, and then press Set. (01-200) (00-99 for FAX-4100) 3Enter the number (up to 20 digits) and then press Set. 4Use the dial pad to enter the name (up to 15 characters), and then press Set. You can use the chart on Page 4-4 to help you enter letters—OR—Press Set to store the number without a name. 5Return to Step 2 to store another Speed Dial number—OR—Press Stop/Exit. Changing One Touch and Speed Dial Numbers If you try to store a One Touch or Speed Dial number in a location where a number is already stored, the LCD shows the current name stored at that location, then prompts you to either 1Press 1 to change the number, or press 2 to exit without changing it. 2Enter a new number and then press Set. If you want to erase the number, press Clear when the cursor is to the left of the digits. If you want to change a digit, use or to position the cursor under the digit you want to change, then type over it. 3Follow the directions beginning at Step 4 for Storing One Touch Numbers or Storing Speed Dial Numbers. 2.SPEED-DIAL SPEED-DIAL? # ENTER & SET KEY #OO5: ENTER & SET KEY NAME: ENTER & SET KEY *O1: BROTHER 1.CHANGE 2.EXIT
7 - 3 AUTO DIAL NUMBERS AND DIALING OPTIONS Setting Up Groups for Broadcasting Groups allow you to send the same fax message to many fax numbers by pressing only one One Touch Group key (and Fax Start). First, you’ll need to store each fax number as a One Touch or Speed Dial number. Then, you can combine them into a Group. Each Group uses up a One Touch key or a Speed Dial location. Finally, you can have up to six small Groups, or you can assign up to 231 numbers (131 numbers for FAX-4100) to one large Group. (See Storing One Touch Dial Numbers, Page 7-1 and Storing Speed Dial Numbers, Page 7-2.) 1Press Menu, 2, 3, 3. 2Select a One Touch key where you wish to store the Group number. (For example, press One Touch key 02 for Group 1.) 3Use the dial pad to enter the Group number and then press Set. (For example, press 1 for Group 1.) 4To include One Touch or Speed Dial numbers in the Group, enter them as if you were dialing. For example, for One Touch key 05, and then press One Touch key 05. For Speed Dial location 09, press Search/Speed Dial, then press 0, 0, 9 on the dial pad. The LCD shows 005, #009. 5When you’re finished adding numbers, and then press Set. 6Use the dial pad and the chart on Page 4-4 to enter a name for the Group and then press Set. (For example, NEW CLIENTS) 7Press Stop/Exit. You can print a list of all One Touch and Speed Dial numbers. (See Printing Reports, Page 10-1.) 3.SETUP GROUPS PRESS SPEED DIAL OR ONE-TOUCH KEY SETUP GROUP:GO ENTER & SET KEY G01:*005#009 ENTER & SET KEY NAME: ENTER & SET KEY
AUTO DIAL NUMBERS AND DIALING OPTIONS 7 - 4 Dialing Options You can use your machine to make voice telephone calls, by dialing manually, or by using Search, One Touch or Speed Dial memory. When you dial an auto dial number, the LCD shows the name you’ve stored, or, if you haven’t stored a name, the fax number you’ve stored. Manual Dialing Manual dialing is simply pressing all of the digits of the phone number. 1Pick up the handset—OR—Press Hook. 2When you hear a dial tone, dial the call using the dial pad. 3If you pressed Hook to dial the call, pick up the handset when the other party answers. (The speaker works only one way; the other party won’t be able to hear you unless you pick up the handset.) 4To hang up, replace the handset. Search You can search for names you have stored in One Touch and Speed Dial memories. Names are stored alphabetically. (See Storing One Touch Dial Numbers , Page 7-1 and Storing Speed Dial Numbers, Page 7-2.) 1Press Search/Speed Dial, and then enter the first letter of the name you’re looking for. 2Press or to search the names that are stored alhabetically. 3When the LCD shows the name you want to call, pick up the handset or press Hook. 4Press Fax Start to begin dialing. 5If you pressed Hook to dial the call, pick up the handset when the other party answers. (The speaker works only one way; the other party won’t be able to hear you unless you pickup the handset.) 6When the call is over, hang up.
7 - 5 AUTO DIAL NUMBERS AND DIALING OPTIONS Speed Dialing 1Pick up the handset—OR—Press Hook. (See Storing Speed Dial Numbers, Page 7-2.) 2When you hear a dial tone, press Search/Speed Dial, and then press # then the three-digit (two-digit for FAX-4100) Speed Dial number. 3If you pressed Hook to dial the call, pick up the handset when the other party answers. (The speaker works only one way; the other party won’t be able to hear you unless you pickup the handset.) 4To hang up, replace the handset. One Touch Dialing 1Pick up the handset—OR—Press Hook. 2When you hear a dial tone, press the One Touch key of the location you want to call. (See Storing One Touch Dial Numbers, Page 7-1.) 3If you pressed Hook to dial the call, pick up the handset when the other party answers. (The speaker works only one way; the other party won’t be able to hear you unless you pickup the handset.) 4To hang up, replace the handset. If you are sending a fax, press Fax Start after pressing the Speed Dial number. If you picked up the handset, press Fax Start when the receiving fax machine answers with fax tones. NoteTo dial One Touch numbers 17 to 32, hold down Shift as you press the One Touch key. If you try to use a One Touch location with no number stored in it, you’ll hear a warning sound, and screen will display NOT REGISTERED. The display will return to normal after 2 seconds. NoteIf you are sending a fax, press Fax Start after pressing the One Touch key. If you picked up the handset, press Fax Start when the receiving fax machine answers with fax tones.