Brother Intellifax 4100 Fax Machine Owners Manual

							ASSEMBLY AND CONNECTIONS   2 - 5
2Plug the modular cable from 
Cassette #2 into the modular 
jack on the Brother machine.
Manual Feed Slot
Use the manual feed slot to print or copy on envelopes, labels, 
transparencies, card stock or thicker paper:
The manual feed slot is above the paper cassette. Load paper or envelopes one 
at a time.  You do not have to remove paper from the paper cassette. 
You do not have to choose Manual Feed in the Setup dialog box of your printer 
driver.  Insert the sheet of paper for Portrait (vertical) or Landscape (horizontal), 
with the side you wish to print on face up in the manual feed slot. 
1Align the paper at the center of the manual feed slot and insert the paper into the 
manual feed slot until the front edge of the paper touches the paper feed roller.
2Adjust the paper guides to the width of the paper.
To select which cassette will be used for printing, see Setting Cassette Usage, 
Page 4-2.
If you move the machine after connecting Cassette #2, be sure to carefully lift 
Cassette #2 with the machine because they are not attached.
Manual
Feed
Slot 
						

							2 - 6   ASSEMBLY AND CONNECTIONS
Paper
Acceptable Paper 
Paper Capacity of Paper Cassette
Paper Specification for the Cassette 
Paper Type Paper Size
Paper Cassette  
#1 & #2:cut sheet Letter, Legal, A4, A5, ISO B5, Executive
Manual Feed 
Slot:cut sheet
envelopes
post cards
labels and
transparencies
Letter, Legal, A4, A5, B5 (JIS/ISO), Executive, 
2.75–8.5 × 4.57–14 inches (70–216 × 116–356 mm)
COM-10, Monarch, C5, DL
–
Letter, A4
We Recommend:
Cut sheet:
Labels:
Transparencies:Xerox 4200DP 20 lb, Champion Paper One 20 lb, 
Hammermill Laser Paper 24 lb
Avery laser label #5160
3M CG3300 for laser printers or equivalent
Paper Cassette
#1 & #2:Max. paper height is 1.06 inches (27 mm) (use the 
guides) or approx. 250 sheets of 20 lb. (75 g/m
2) 
Letter/A4 paper, 10 transparencies.
Front Output Bin: Approx. 150 sheets of 20 lb. (75 g/m
2)
Letter/A4 paper
Cut Sheet
Basis Weight: 16 to 28 lb. (60 to 105 g/m2)
Caliper: 0.003 to 0.005 inches. (0.08 to 0.13 mm)
Moisture Content: 4% to 6% by weight 
						

							ASSEMBLY AND CONNECTIONS   2 - 7
Manual Feed Slot 
Loading Paper in Paper Cassette
1Pull the paper cassette completely out of the machine.
2Slide the paper width and length adjusters for the paper size you want.Cut Sheet Envelopes
Basis Weight:16 to 43 lb.
(60 to 161 g/m2)20 to 24 lb.
(75 to 90 g/m2)
Caliper:0.003 to 0.008 inches.
(0.08 to 0.2 mm)0.003 to 0.005 inches.
(0.084 to 0.14 mm)
Moisture Content: 4% to 6% by weight 4% to 6% by weight
Fax messages can be received on only Letter, Legal and A4 size paper. 
If you use legal or A4, change the Paper Size setting: (Menu, 1, 1.) 
						

							2 - 8   ASSEMBLY AND CONNECTIONS
3Fan the paper well. Load paper 
in the paper cassette. Press 
down on the paper to flatten it 
in all four corners, keeping the 
paper level below the guide. 
The cassette can hold up to 250 
sheets of 20 lb (75g/m
2) paper.
4Slide the paper cassette into the machine until it locks into place.
Maximum
Paper
Height
Guide 
						

							ASSEMBLY AND CONNECTIONS   2 - 9
Connections
Connecting the Machine
Connect the handset, power cord, and telephone line.
1Connecting the Handset
Connect the curled handset cord to the bottom of the handset and the left side of 
the machine.
2Connect the power cord.
3Connect the telephone line.
Connect one end of the telephone line cord to the jack labeled LINE on the left 
side of the machine. Connect the other end to a modular wall jack.
WARNING
This machine must be grounded using a three-prong plug.
Since the machine is grounded through the power outlet, you can protect yourself from 
potentially hazardous electrical conditions on the telephone line by keeping the power 
to your machine on when you connect it to a telephone line. When you want to move 
your machine, protect yourself by disconnecting the telephone line first, and then the 
power cord.
Lightning and power surges can damage this product! We recommend that you use a 
quality surge protection device on the AC power line and on the telephone line, or 
unplug the lines during a lightning storm.
Do not touch the rollers at the paper exit. 
						

							2 - 10   ASSEMBLY AND CONNECTIONS
Connecting an External Telephone
Your machine is equipped with a handset that you can use as a regular phone. 
However, you can also connect a separate telephone (or telephone answering 
device) directly to your machine.
Connect the modular plug on the telephone’s line cord to the jack labeled EXT. 
on the left side of the machine. 
Whenever this phone (or TAD) is in use, the LCD shows EXT. TEL IN USE, 
and, if the machine handset is lifted, an alarm sounds. To disconnect a call on 
the external phone and switch to the machine, press Hook. 
Connecting an External TAD 
(Telephone Answering Device)
Sequence
You might choose to connect an answering system.  When you have an external 
TAD on the same telephone line as the machine, the TAD answers all calls. The 
machine “listens” for fax calling (CNG) tones. If it hears them, the machine 
takes over the call and receives the fax. If it doesn’t hear CNG tones, the 
machine lets the TAD continue playing your outgoing message so your caller 
can leave you a voice message.
The TAD must answer within four rings (the recommended setting is two rings). 
The machine cannot hear CNG tones until the TAD has answered the call, and 
with four rings there are only 8–10 seconds of CNG tones left for the fax 
“handshake.”  Make sure you carefully follow the instructions in this manual for 
recording your outgoing message. We do not recommend using the toll saver 
feature on your external answering machine if it exceeds 4 rings.
Connections
The external TAD must be plugged into the left side of the machine in the jack 
labeled EXT. Your machine cannot work properly if you plug the TAD into a 
wall jack.
If You Subscribe to your Telephone Company’s Distinctive Ring Service:
You may connect an external TAD to a separate wall jack only if you subscribe 
to your telephone company’s Distinctive Ring service, have registered the 
distinctive ring pattern on your machine, use that number as a fax number and  
have set your machine’s Receive mode to MANUAL. The recommended 
setting is three or four rings on the external TAD when you have the telephone 
company’s Distinctive Ring service.
If You Do Not Subscribe to Distinctive Ring Service:
You must plug your TAD into the EXT. jack of your Brother machine. If your 
TAD is plugged into a wall jack, both your machine and the TAD will try to 
control the phone line. (See illustration on Page 2-11.) 
						

							ASSEMBLY AND CONNECTIONS   2 - 11
1Plug the telephone line cord from the wall jack into the left side of the machine 
in the jack labeled LINE.
2Plug the telephone line cord from your TAD into the left side of the machine in 
the jack labeled EXT. (Make sure this cord is connected to the TAD at the 
TAD’s telephone line jack, and not its telephone set jack.)
3Set your external TAD to four rings or less. (The machine’s Ring Delay setting 
does not apply).
4Record the outgoing message. (See below.)
5Set the Receive mode to TAD by pressing Mode until both FAX and FAX/TEL 
lights are on.
Recording Outgoing Message (OGM) on External TAD
Timing is important in recording this message. The message sets up the ways to 
handle both manual and automatic fax reception.
1Record 5 seconds of silence at the beginning of your message. (This allows your 
machine time to listen for the fax CNG tones of automatic transmissions before 
they stop.)
2Limit your speaking to 20 seconds. (See Easy Receive, Page 5-3.)
3End your 20-second message by giving your Fax Receive Code for people 
sending manual faxes. For example: “After the beep, leave a message or send 
a fax by pressing  5 1 and Start.”
Do not connect a TAD elsewhere on the same phone line.
We recommend beginning your OGM with an initial 5-second silence because 
the machine cannot hear fax tones over a resonant or loud voice. You may try 
omitting this pause, but if your machine has trouble receiving, then you must 
rerecord the OGM to include it. 
						

							2 - 12   ASSEMBLY AND CONNECTIONS
Special Line Considerations
Roll Over Phone Lines
A roll over phone system is a group of two or more separate telephone lines that 
pass incoming calls to each other if they are busy. The calls are usually passed 
down or “rolled over” to the next available phone line in a preset order.
Your machine can work in a roll over system as long as it is the last number in 
the sequence, so the call cannot roll away. Do not put the machine on any of the 
other numbers; when the other lines are busy and a second fax call is received, 
the fax call would be transferred to a line that does not have a fax machine. Your 
machine will work best on a dedicated line.
Two-Line Phone System
A two-line phone system is nothing more than two separate phone numbers on 
the same wall outlet. The two phone numbers can be on separate jacks (RJ11) 
or combined into one jack (RJ14). Your machine must be plugged into an RJ11 
jack. RJ11 and RJ14 jacks may be equal in size and appearance and both may 
contain four wires (black, red, green, yellow). To test the type of jack, plug in a 
two-line phone and see if it can access both lines. If it can, you must separate the 
line for your machine.
Converting Telephone Wall Outlets
There are three ways to convert to an RJ11 receptacle. The first two ways may 
require assistance from the telephone company. You can change the wall outlets 
from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet 
installed and slave or jump one of the phone numbers to it.
The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter 
into an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1, 
Line 2) and a third RJ14 jack (Lines 1 and 2). If your machine is on Line 1, plug 
the machine into L1 of the triplex adapter. If your machine is on Line 2, plug it 
into L2 of the triplex adapter.
 
RJ14
RJ11 Triplex Adapter
RJ14 
						

							ASSEMBLY AND CONNECTIONS   2 - 13
Installing Machine, External Two-Line TAD, and Two-Line 
Telephone
When you are installing an external two-line telephone answering device 
(TAD) and a two-line telephone, your machine must be isolated on one line at 
both the wall jack and at the TAD. The most common connection is to put the 
machine on Line 2, which is our assumption in the following steps. The back of 
the two-line TAD must have two telephone jacks: one labeled L1 or L1/L2, and 
the other labeled L2. You will need at least three telephone line cords, the one 
that came with your machine and two for your external two-line TAD. You will 
need a fourth line cord if you add a two-line telephone.
1Place the two-line TAD and the two-line telephone next to your machine.
2Plug one end of the telephone line cord for your fax machine into the L2 jack of 
the triplex adapter. Plug the other end into the LINE jack on the left side of the 
machine.
3Plug one end of the first telephone line cord for your TAD into the L1 jack of 
the triplex adapter. Plug the other end into the L1 or L1/L2 jack of the two-line 
TAD. 
4Plug one end of the second telephone line cord for your TAD into the L2 jack 
of the two-line TAD. Plug the other end into the EXT. jack on the left side of 
the machine.
You can keep two-line telephones on other wall outlets as always. There are two 
ways to add a two-line telephone to the machine’s wall outlet. You can plug the 
telephone line cord from the two-line telephone into the L1+L2 jack of the 
triplex adapter. Or, you can plug the two-line telephone into the TEL jack of the 
two-line TAD.
Triplex Adapter
Two Line Phone
Two Line
External TADFAX/MFC 
						

							2 - 14   ASSEMBLY AND CONNECTIONS
Multi-Line Connections (PBX)
Most offices use a central telephone system. While it is often relatively simple 
to connect the machine to a key system or a PBX (Private Branch Exchange), 
we suggest that you contact the company that installed your telephone system 
and ask them to connect the machine for you. It is advisable to have a separate 
line for the machine. You can then leave the machine in FAX mode to receive 
faxes any time of day or night.
If the machine is to be connected to a multi-line system, ask your installer to 
connect the unit to the last line on the system. This prevents the unit from being 
activated each time a telephone call is received.
If you are installing the machine to work with a PBX:
1It is not guaranteed that the unit will operate correctly under all circumstances 
with a PBX. Any cases of difficulty should be reported first to the company that 
handles your PBX.
2If all incoming calls will be answered by a switchboard operator, it is 
recommended that the Receive Mode be set to MANUAL. All incoming calls 
should initially be regarded as telephone calls.
3The machine may be used with either pulse or tone dialing telephone service.
Custom Features on Your Phone Line
If you have Voice Mail, Call Waiting, Call Waiting/Caller ID, RingMaster, an 
answering service, or an alarm system, or other custom feature on one phone 
line, it may create a problem with the operation of your fax machine. (See I have 
difficulty with custom features on a single line, Page 13-8.)
As with all fax units, this machine must be connected to a two wire system. If 
your line has more than two wires, proper connection of the machine cannot be 
made.