Brother Intellifax 4100 Fax Machine Owners Manual

							IMPORTANT INFORMATION   14 - 1
1414Important Information
Standard Telephone and FCC Notices
These notices are in effect on models sold and used in 
the United States only.
This equipment is hearing aid compatible.
When programming emergency numbers and making test calls to 
emergency numbers:
Remain on the line and briefly explain to the dispatcher the reason for the call 
before hanging up.
Perform these activities in the off-peak hours, such as early morning or late 
evening.
This equipment complies with Part 68 of FCC Rules. On the rear panel of this 
equipment is a label that contains, among other information, the FCC 
Registration Number and Ringer Equivalence Number (REN) for this 
equipment. You must, upon request, provide this information to your telephone 
company. 
You may safely connect this equipment to the telephone line by means of a 
standard modular jack, USOC RJ11C.
An FCC compliant telephone cord with a modular plug is provided with this 
equipment. This equipment is designed to be connected to the telephone line or 
premises wiring using a compatible modular jack that is Part 68 compliant. See 
the Installation section of this manual for details.
The REN is useful to determine the quantity of devices you may connect to your 
telephone line and still have those devices ring when your telephone number is 
called. In most, but not all areas, the sum of the RENs of all devices connected 
to one line should not exceed five (5). To be certain of the number of devices 
you may connect to your line, as determined by the REN, you should contact 
your local telephone company to determine the maximum REN for your calling 
area. If your FAX-4100, FAX-4750e or FAX-5750e damages the telephone 
line, the telephone company may discontinue your service temporarily. If 
possible, they will notify you in advance. But if advanced notice is not practical, 
you will be notified as soon as possible. You will be informed of your right to 
file a complaint with the FCC.
Your telephone company may make changes to its facilities, equipment, 
operations or procedures that could affect the proper functioning of your 
equipment. If they do, you will be notified in advance to give you an opportunity 
to maintain uninterrupted telephone service.  
						

							14 - 2   IMPORTANT INFORMATION
If you experience trouble with your FAX-4100, FAX-4750e or FAX-5750e, 
please contact a Brother Authorized Service Center for information on obtaining 
service or repair. The telephone company may ask that you disconnect this 
equipment from the line until the problem has been corrected or until you are 
sure that the equipment is not malfunctioning.
If you are not able to solve a problem with your machine, contact Brother 
Customer Service. (See 
Brother Numbers, page i)
WARNING
For protection against the risk of electrical shock, always disconnect all cables 
from the wall outlet before servicing, modifying or installing the equipment.
This equipment may not be used on coin service lines provided by the 
telephone company or connected to party lines.
Brother cannot accept any financial or other responsibilities that may be the 
result of your use of this information, including direct, special or consequential 
damages. There are no warranties extended or granted by this document.
Laser Safety
This equipment is certified as a Class I laser product under the U.S. Department 
of Health and Human Services (DHHS) Radiation Performance Standard 
according to the Radiation Control for Health and Safety Act of 1968.  This 
means that the equipment does not produce hazardous laser radiation.
Since radiation emitted inside the equipment is completely confined within 
protective housings and external covers, the laser beam cannot escape from the 
fax machine during any phase of user operation.
FDA Regulations
U.S. Food and Drug Administration (FDA) has implemented regulations for 
laser products manufactured on and after August 2, 1976.  Compliance is 
mandatory for products marketed in the United States.  One of the following 
labels on the back of the machine indicates compliance with the FDA 
regulations and must be attached to laser products marketed in the United States.
Manufactured
BROTHER CORP. (ASIA) LTD.
BROTHER BUJI NAN LING FACTORY 
Gold Garden Industry, Nan Ling Village, Buji, Rong Gang, Shenzhen, China. 
This product complies with FDA radiation performance standards, 
21 CFR Subchapter J. 
						

							IMPORTANT INFORMATION   14 - 3
WARNING
Use of controls, adjustments or performance of procedures other than those 
specified in this manual may result in hazardous invisible radiation exposure.
Caution
Changes or modifications not expressly approved by Brother Industries, Ltd. 
may void the user’s authority to operate the equipment.
Federal Communications Commission (FCC) 
Declaration of Conformity (For USA Only)
declares, that the products
Product Name: FAX-4100
FAX-4750e
FAX-5750e
comply with Part 15 of the FCC Rules. Operation is subject to the following two conditions: 
(1) This device may not cause harmful interference, and (2) this device must accept any 
interference received, including interference that may cause undesired operation.
This equipment has been tested and found to comply with the limits for a Class B 
digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to 
provide reasonable protection against harmful interference in a residential 
installation. This equipment generates, uses, and can radiate radio frequency 
energy and, if not installed and used in accordance with the instructions, may 
cause harmful interference to radio communications. However, there is no 
guarantee that interference will not occur in a particular installation. If this 
equipment does cause harmful interference to radio or television reception, which 
can be determined by turning the equipment off and on, the user is encouraged to 
try to correct the interference by one or more of the following measures: 
Reorient or relocate the receiving antenna.
Increase the separation between the equipment and receiver. 
•Connect the equipment into an outlet on a circuit different from that to 
which the receiver is connected. 
•Ask the dealer or an experienced radio/TV technician for help.  Internal laser radiation
Max. Radiation Power
Wave Length
Laser Class5 mW
760 - 810 nm
Class IIIb (Accordance with 21 CFR Part 1040.10)
Responsible 
Party:Brother International Corporation
100 Somerset Corporate Boulevard
Bridgewater, NJ 08807-0911  USA
TEL: (908) 704-1700 
						

							14 - 4   IMPORTANT INFORMATION
Important 
Changes or modifications not expressly approved by Brother Industries, Ltd. 
could void the user’s authority to operate the equipment.
Industry Canada Compliance Statement 
(For Canada Only) 
This Class B digital apparatus complies with Canadian ICES-003. 
Cet appareil numérique de la classe B est conforme à la norme NMB-003 du 
Canada.
Warranty 
You use the IEEE-1284 shielded parallel cable provided by Brother Industries, 
Ltd. (See 
Ordering Accessories and Supplies, page ii.)
International ENERGY STAR® Compliance 
Statement
As an ENERGY STAR® Partner, Brother Industries, 
Ltd. has determined that product meets the 
E
NERGY STAR® guidelines for energy efficiency.
Important Safety Instructions
1Read all of these instructions.
2Save them for later reference.
3Follow all warnings and instructions marked on the product.
4Unplug this product from the wall outlet before cleaning. Do not use liquid or 
aerosol cleaners. Use a damp cloth for cleaning.
5Do not place this product on an unstable cart, stand, or table. The product may 
fall, causing serious damage to the product.
6Slots and openings in the cabinet and the back or bottom are provided for 
ventilation. To ensure reliable operation of the product and to protect it from 
overheating, these openings must not be blocked or covered. The openings 
should never be blocked by placing the product on a bed, sofa, rug, or other 
similar surface. This product should never be placed near or over a radiator or 
heater. This product should never be placed in a built-in installation unless 
proper ventilation is provided.
7This product should be operated from the type of power source indicated on the 
label. If you are not sure of the type of power available, ask your dealer or local 
power company.   
						

							IMPORTANT INFORMATION   14 - 5
8This product is equipped with a 3-wire grounding type plug, a plug having a 
third (grounding) pin. This plug will fit into only a grounding-type power outlet. 
This is a safety feature. If you are unable to insert the plug into the outlet, contact 
your electrician to replace your obsolete outlet. Do not defeat the purpose of the 
grounding-type plug by using an adapter.
9Do not allow anything to rest on the power cord. Do not place this product where 
people can walk on the cord.
10If an extension cord is used with this product, make sure that the total ampere 
ratings on the products plugged into the extension cord do not exceed the 
extension cord ampere rating. Also, make sure that the total of all products 
plugged into the wall outlet does not exceed 15 amperes (USA only).
11Never push objects of any kind into this product through cabinet slots, since they 
may touch dangerous voltage points or short out parts resulting in the risk of fire 
or electric shock. Never spill liquid of any kind on the product.
12This product does not have an ON/OFF switch. Therefore, it is very important 
that you have easy access to the main plug and the main socket to which the plug 
is connected, in case the main power to the Brother machine must be 
disconnected quickly.
13Unplug this product from the wall outlet and refer servicing to Authorized 
Service Personnel under the following conditions: 
A When the power cord is damaged or frayed.
B If liquid has been spilled into the product.
C If the product has been exposed to rain or water.
D If the product does not operate normally when the operating instructions 
are followed. Adjust only those controls that are covered by the operating 
instructions. Improper adjustment of other controls may result in damage 
and will often require extensive work by a qualified technician to restore 
the product to normal operation.
E If the product has been dropped or the cabinet has been damaged.
F If the product exhibits a distinct change in performance, indicating a need 
for service.
14Do not attempt to service this product yourself, as opening or removing covers 
may expose you to dangerous voltage points and/or other risks, and may void 
your warranty. Refer all servicing to Authorized Service Personnel. A list of 
Authorized Service Centers has been included for your convenience, or you may 
contact  Customer Service for your nearest Brother Authorized Service Center. 
(See Brother Numbers, page i. )
15To protect your product against power surges, we recommend the use of a power 
protection device (Surge Protector). 
						

							14 - 6   IMPORTANT INFORMATION
16When using your telephone equipment, basic safety precautions should always 
be followed to reduce the risk of fire, electric shock and injury to persons, 
including the following: 
•Do not use this product near water (for example, near a bathtub, sink, 
swimming pool or in a wet basement).
•Do not use the machine’s telephone during an electrical storm (there is the 
remote possibility of an electrical shock) or to report a gas leak in the 
vicinity of the leak.
•Use only the power cord indicated in this manual.
Trademarks
Brother is a registered trademark of Brother Industries, Ltd.
The Brother logo is a registered trademark of Brother Industries, Ltd.
Multi-Function Link is a registered trademark of Brother Industries, Ltd.
© Copyright 1996–2002 Brother Industries, Ltd. All rights reserved.
TextBridge and PaperPort are registered trademarks of ScanSoft, Inc.
Windows and Windows NT, Microsoft, MS-DOS, Excel and Word are 
registered trademarks of Microsoft in the U.S. and other countries.
NT is a trademark of Northern Telecom Limited.
Macintosh and Quick Draw are registered trademarks and iMac, iBook and 
TrueType are trademarks of Apple Computer, Inc.
Centronics is a trademark of Genicom Corporation.
Epson is a registered trademark and FX-80 and FX-850 are trademarks of Seiko 
Epson Corporation.
Hewlett Packard is a registered trademark and HP LaserJet II, IIP, and IID are 
trademarks of Hewlett-Packard Company.
IBM, IBM PC, and Proprinter are registered trademarks of International 
Business Machines Corporation.
Hammermill copyplus white is a registered trademark of International Paper.
All other terms and brand and product names mentioned in this manual 
are registered trademarks of their respective companies. 
						

							   G - 1
GGlossary
ADF (Automatic Document Feeder)  Originals can be placed in the ADF and scanned one 
at a time automatically.
Auto Dial List  A listing of names and numbers stored in One Touch and Speed Dial memory, 
in numerical order.
automatic fax transmission  Sending a fax without picking up the handset or pressing Hook.
Automatic Redial  If the fax did not go through because the line was busy, the Brother machine 
redials the number.
Auto Reduction  Reduces the size of incoming faxes.
Backup Print (Not available for FAX-4100)  Sets your Brother machine to print a copy of 
faxes that are received and stored in memory.
Batch Transmission  As a cost savings feature, all delayed faxes to the same fax number will 
be sent as one transmission.
Beeper  The sound the keys make when they are pressed, an error occurs or a document has been 
received or transmitted.
Beeper Volume  Volume setting for the beep when you press a key or make an error.
Broadcasting  The ability to send the same fax message to more than one location.
Caller ID  A service purchased from the Telephone Company that lets you see the number (or 
name) of the party calling you. Your Brother machine stores the latest callers so you can print 
a Log, view caller information, register selected callers as auto dial numbers.
Cancel Job  Cancels a programmed job, like Delayed Fax or Polling.
CNG tones  The special tones (beeps) sent by fax machines during automatic transmission to 
tell the receiving machine that a fax machine is calling.
communication error (or Comm. Error)  An error during fax sending or receiving, usually 
caused by line noise or static.
coding method  Method of coding the information contained in an original. All fax machines 
must use a minimum standard of Modified Huffman (MH). Your Brother machine is capable 
of greater compression methods: Modified Read (MR) Modified Modified Read (MMR) and 
Joint Bi-level Image export working Group (JBIG) if the receiving machine has the same 
capability.
compatibility group  The ability of one fax unit to communicate with another. Compatibilty is 
assured between ITU-T Groups.
Contrast  A setting that compensates for dark or light originals, by lightening dark documents 
or darkening light originals. 
						

							G - 2   
Cover Page  Prints a page at the other party’s machine that contains the sender and recipient’s 
name and fax number, number of pages and comment. You can generate an electronic cover 
page at the other end with pre-programmed information from memory or you can print a 
sample cover page to fax with your original.
Cover Page Message  The comment that is on the Cover Page. This is a programmable 
feature.
Delayed Fax  Sends your fax at a later time that day.
Delayed Timer  You can program a certain time each day that all delayed faxes will be sent on 
a first come/first served basis.
Distinctive Ring  A service purchased from your telephone company that provides another 
phone number on an existing phone line. The Brother machine uses the new number to 
simulate a dedicated fax line.
drum unit  A printing device for your machine.
Dual Access  Your Brother machine can scan outgoing faxes or scheduled jobs into memory at 
the same time it is sending a fax or receiving or printing an incoming fax.
Easy Receive  Enables your Brother machine to respond to CNG tones if you interrupt a fax 
call by answering it.
ECM (Error Correction Mode)  Detects errors during fax transmission and automatically 
resends the page(s) that had an error.
extension phone  A telephone on the fax number that is plugged into a separate wall jack.
external phone  A TAD (telephone answering device) or telephone that is plugged into the 
EXT jack of your Brother machine.
F/T Ring Time  The length of time the Brother machine rings (when the receive mode setting is 
FAX/TEL) to notify you to pick up a voice call that it answered.
Fax Activity Report  Lists information about the last 200 incoming and outgoing faxes. TX 
means Transmit. RX means Receive.
Fax Forwarding  Sends a fax received in memory to another preprogrammed fax number.
Fax Receive Code  Press this code ( 51) when you answer a fax call from an extension or 
external phone.
Fax Storage  You can print stored faxes later, or retrieve them from another location using Fax 
Forwarding, Paging, or Remote Retrieval commands. 
FAX/TEL  You can receive faxes and telephone calls.  Do not use this mode if you are using a 
telephone answering device (TAD).
fax tones  The signals sent by sending and receiving fax machines while communicating 
information.
Fine Mode  Resolution is 203
 × 196 dpi.  It is used for small print and graphs.
gray scale  The shades of gray available for copying and faxing photographs.
Group number  A combination of One Touch and Speed Dial numbers that are stored on a One 
Touch key for Broadcasting.
Help List  By pressing the Reports key and 1, you can get a printout of the complete Menu so 
you can use it to program your Brother machine when you do not have the Owner’s Manual 
with you. 
						

							   G - 3 Interval  The preprogrammed time period between automatically printed Fax Activity Reports. 
You can print Activity Reports on demand without interrupting this cycle.
LCD (liquid crystal display)  The LCD screen on the Brother machine that shows interactive 
messages during On-Screen Programming and defaults to the date and time when the machine 
is idle.
manual fax  When you press Hook—OR—lift the handset so you can hear the receiving fax 
machine answer before you press Fax Start to begin transmission.
Menu mode  Programming mode for changing the settings of your Brother machine.
Multi-Function Link® Pro Suite software (Not available for FAX-4100 and FAX-4750e)  
Turns your Brother machine into a printer and a scanner and enables PC faxing using the 
Brother machine.
One Touch  Keys on the Brother machine’s control panel where you can store numbers for easy 
dialing. You must use a separate key for each number.
Out of Paper Reception  Receives faxes into the machine’s memory when the machine is out 
of paper.
Overseas mode  Makes temporary changes to the fax tones to accommodate noise and static 
on overseas phone lines.
Paging  Feature enables your fax unit to call your pager when a fax message is received into its 
memory.
Pause  Allows you to place a 3.5 second delay in the dialing sequence stored on One Touch and 
Speed Dial numbers.
Photo mode  A resolution setting that uses varying shades of gray for the best representation of 
photographs.
Polling   The process of a fax machine calling another fax machine to retrieve waiting fax 
messages.
Pulse  A form of dialing on a telephone line.
Real Time Transmission  When memory is full, send documents in real time.
Remaining Jobs  You can check which jobs are waiting in memory and cancel jobs 
individually.
Remote Activation  Allows you to transfer a fax call, answered at an external or extension 
phone, to the Brother machine. 
Remote Retrieval Access  The ability to access your Brother machine remotely from a touch 
tone phone.
Remote Retrieval Access Code  The four-digit code (159 ) that allows you to call your 
Brother machine to retrieve fax messages or change fax storage settings.
Resolution  The number of vertical and horizontal lines per inch. See: Standard, Super Fine and 
Photo.
Ring Delay  The number of rings before the Brother machine answers in FAX mode.
Ring Volume  Volume setting for the Brother machine’s ring.
scanning  The process of sending an electronic image of an original paper document into your 
computer. 
						

							G - 4   
ScanSoft® PaperPort® for Brother (Not available for FAX-4100 and FAX-4750e)  
Document management application where you can view received faxes and scanned originals.
ScanSoft
® TextBridge®  OCR (Not available for FAX-4100 and FAX-4750e)  
Optional Character Recognition (OCR) software that converts a scanned image of text into 
text you can edit in your word processing application.
Search  You can scroll through an alphabetical listing on the LCD of the One Touch and Speed 
Dial numbers you stored.
Speaker Volume  You can set the volume when your Brother machine is on Hook.
Speed Dial  A preprogrammed number for easy dialing. You must press the Speed Dial button 
and then a three-digit code (two-digit code for FAX-4100) to start the dialing process.
Standard resolution  203
 × 98 dpi.  It is used for regular size text and quickest transmission.
Station ID  The stored information that appears on the top of faxed pages. It includes the 
sender’s name and fax number.
Super Fine resolution   203
 × 392 dpi. Best for very small print and line art.
TAD (telephone answering device)   You can connect an external TAD to the EXT. jack for 
EXT. TEL/TAD mode.
Telephone Answer Code (FAX/TEL mode only)  When the Brother machine answers a 
voice call, it double-rings. You can pick up at an extension or external phone by pressing this 
code (#51).
temporary settings   You can select certain options for each fax transmission or copy you 
make without changing the default settings.
Tone  A form of dialing on the telephone line used for Touch Tone telephones.
toner cartridge  Accessory that holds toner for the drum unit on Brother laser models.   
Toner Save  A process of affixing less toner to the page to extend the life of the toner cartridge. 
This will make the print on received documents significantly lighter.
transmission  The process of sending documents over the phone lines from your Brother 
machine to the receiving fax machine.
Transmission Verification Report  A listing of each transmission, showing caller ID, date, 
time, and number of pages.
True Type fonts  The fonts that are used in the Windows
® operating systems. If you install the 
Brother True Type fonts, more types of fonts will be available for Windows® applications.
User Settings List  Printed report of your Brother machine’s settings.