Brother DCP 9040CN User Manual

							Loading paper and documents
19
2
Using the scanner glass2
You can use the scanner glass to scan or 
copy the pages of a book or one page at a 
time. Documents can be up to 8.5 inches 
wide and up to 11.7 inches long (215.9 mm 
wide to 297 mm long).
To use the scanner glass, the ADF must be 
empty.
aLift the document cover.
bUsing the document guidelines on the 
left, center the document face down on 
the scanner glass.
 
 
cClose the document cover.
CAUTION 
If the document is a book or is thick, 
DO NOT slam the cover or press on it.
 
 
						

							Chapter 2
20
Unprintable area2
Unprintable area for copies2
The printable area of your machine begins at 
approximately 0.16 in. (4 mm) from the top 
and bottom and 0.12 in. (3 mm) from both 
sides of the paper.
 
10.16in. (4mm)
2 0.12 in. (3 mm)
Note
This unprintable area shown above is for a 
single copy or a 1 in 1 copy using Letter 
size paper. The unprintable area changes 
with the paper size.
 
Unprintable area when 
printing from a computer2
When using the default driver the printable 
area is smaller than the paper size, as shown 
below.
Portrait
 
1 0.16 in. (4.23 mm)
2 0.16 in. (4.23 mm)
Landscape
 
1 0.16 in. (4.23 mm)
2 0.16 in. (4.23 mm)
Note
The unprintable area shown above is for 
Letter size paper. The unprintable area 
changes with the paper size.
 
2
2
1
1
2
2
1
1
2
2
1
1
 
						

							21
3
3
Paper settings3
Paper type3
Set up the machine for the type of paper you 
are using. This will give you the best print 
quality.
aDo one of the following:
„To set the paper type for the 
MP Tray press Menu, 1, 1, 1.
„To set the paper type for Tray#1 
press Menu, 1, 1, 2.
 
Paper Type
1.MP Tray
bPress a or b to choose Thin, Plain or 
Recycled Paper for Tray#1. 
Choose Thin, Plain, Thick, 
Thicker or Recycled Paper for 
MP Tray.
PressOK.
cPress Stop/Exit.
Paper size3
You can use nine sizes of paper for copying: 
Letter, Legal, Executive, A4, A5, A6, B5, B6 
and Folio.
When you change the size of paper in the 
tray, you will also need to change the setting 
for paper size at the same time so your 
machine can fit the document on the page.
aDo one of the following:
„To set the paper size for the 
MP Tray press Menu, 1, 2, 1.
„To set the paper size for Tray#1 
press Menu, 1, 2, 2.
 
Paper Size
1.MP Tray
bPress a or b to choose A4, Letter, 
Legal, Executive, A5, A6, B5, B6, 
Folio or Any.
PressOK.
cPress Stop/Exit.
Note
•Any (size) appears only when you choose 
the MP tray (Menu, 1, 2, 1).
• If you choose Any for the MP Tray Paper 
Size: You must choose MP Only for the 
Tray Use setting.
• You cannot use the Any Paper Size 
selection for the MP tray when making N 
in 1 copies. You must choose one of the 
other available Paper Size selections for 
the MP tray.
 
General setup3
 
						

							Chapter 3
22
Tray use in copy mode3
You can change the priority tray that the 
machine will use for printing copies.
When you choose Tray#1 Only or 
MP Only, the machine pulls the paper only 
from that tray. If the selected tray is out of 
paper, No Paper will appear on the LCD. 
Insert the paper in the empty tray.
To change the tray setting follow the 
instructions below:
aPress Menu, 1, 5, 1. 
Tray Use
1.Copy
bPress a or b to choose Tray#1 Only,  
MP Only, MP>T1 or T1>MP.
PressOK.
cPress Stop/Exit.
Note
• When loading the documents in the ADF 
and MP>T1 or T1>MP is selected, the 
machine looks for the tray with the most 
suitable paper and pulls paper from that 
tray. If no tray has suitable paper, the 
machine pulls paper from the higher 
priority tray.
• When using the scanner glass, your 
document is copied from the higher 
priority tray even if more suitable paper is 
in another paper tray.
 
Tray use in print mode3
You can change the default tray the machine 
will use for printing from your computer. 
aPress Menu, 1, 5, 2. 
Tray Use
2.Print
bPress a or b to choose Tray#1 Only,  
MP Only, MP>T1 or T1>MP.
PressOK.
cPress Stop/Exit.
Note
• The setting in the printer driver will take 
priority over the setting made on the 
control panel.
• If the control panel is set to Tray#1 Only 
or MP Only and you choose Auto Select 
in the printer driver, the machine pulls the 
paper from that tray.
 
Volume settings3
Beeper volume3
When the beeper is on, the machine will beep 
when you press a key or make a mistake. You 
can choose a range of volume levels, from 
High to Off.
aPress Menu, 1, 3. 
General Setup
3.Beeper
bPress a or b to choose Off, Low, Med or 
High.
PressOK.
cPress Stop/Exit.
 
						

							General setup
23
3
Ecology features3
Toner save3
You can save toner using this feature. When 
you set toner save to On, print appears 
lighter. The default setting is Off.
a Press Menu, 1, 4, 1. 
Ecology
1.Toner Save
bPress a or b to choose On (or Off).
PressOK.
cPress Stop/Exit.
Note
We do not recommend Toner Save for 
printing Photo or Gray Scale images.
 
Sleep time3
Setting the sleep time reduces power 
consumption by turning off the fuser while the 
machine is idle. 
You can choose how long the machine must 
be idle (from 000 to 240 minutes) before it 
goes into sleep mode. When the machine 
receives computer data or makes a copy, the 
timer will be reset. The default setting is 005 
minutes. 
While the machine is in sleep mode the LCD 
will display Sleep. When printing or copying 
in sleep mode, there will be a short delay 
while the fuser warms up.
aPress Menu 1, 4, 2. 
Ecology
2.Sleep Time
bEnter the length of time the machine is 
idle before entering sleep mode (000 to 
240).
PressOK.
cPress Stop/Exit.
LCD contrast3
You can change the contrast to make the 
LCD look lighter or darker.
aPress Menu, 1, 6. 
General Setup
6.LCD Contrast
bPress a to make the LCD darker. Or, 
press b to make the LCD lighter.
PressOK.
cPress Stop/Exit.
User Settings List3
You can print a list of the settings you 
programmed including the network 
configuration.
aPress Menu, 5, 3. 
Machine Info.
3.User Settings
bPress Black Start  or Color Start.
cPress Stop/Exit.
 
						

							Chapter 3
24
 
						

							Section II
CopyII
Making copies26
 
						

							26
4
How to copy4
LCD display for Copy mode4
 
1 Stack/Sort
2 Copy ratio and Copy layout
3 Contrast
4Quality
5 Number of copies
Making a single copy4
aLoad your document.
bPress Black Start  or Color Start.
Making multiple copies4
aLoad your document.
bUse the numeric keys to enter the 
number of copies (up to 99).
cPress Black Start  or Color Start.
Note
(To sort your copies, see Sorting copies 
using the ADFon page 29.)
If the LCD shows “Please wait” and the 
machine stops copying while you are 
making multiple copies, please wait for 30 
to 40 seconds until the machine finishes 
the color registration and cleaning 
process of the belt unit.
 
Stop copying4
To stop copying, press Stop/Exit.
Making copies4
1
2
345
 
						

							Making copies
27
4
Copy options 
(temporary settings)
4
When you want to quickly change the copy 
settings temporarily for the next copy, use the 
temporary Copy keys. You can use different 
combinations.
 
The machine returns to its default settings 
one minute after copying.
Enlarging or reducing the 
image copied4
You can choose the following enlargement or 
reduction ratios:
Custom(25-400%) allows you to enter a 
ratio from 25% to 400%.
To enlarge or reduce the next copy follow the 
instructions below:
aLoad your document.
bUse the numeric keys to enter the 
number of copies (up to 99).
cPress Enlarge/Reduce.
dDo one of the following:
„Press a or b to choose the 
enlargement or reduction ratio you 
want.
PressOK.
„Press a or b to choose 
Custom(25-400%).
PressOK.
Use the numeric keys to enter an 
enlargement or reduction ratio from 
25% to 400%. (For example, press 
53 to enter 53%.)
PressOK.
ePress Black Start or Color Start.
Note
Page Layout Options 2 in 1(P), 2 in 1(L), 4 
in 1(P) or 4 in 1(L) are not available with 
Enlarge/Reduce.
 Press
 
100%*
104% EXEiLTR
141% A5iA4
200%
Custom(25-400%)
50%
70% A4iA5
78% LGLiLTR
83% LGLiA4
85% LTRiEXE
91%FullPage
94% A4iLTR
97% LTRiA4
 
						

							Chapter 4
28
Using the Options key4
Use the Options key to quickly set the following copy settings temporarily for the next copy.
Press
 
Menu selections Options Page
Press a or b, then Press OK
 
Press a or b, then Press OK
 
QualityAuto*
Text
Photo29
Stack/Sort
(appears when the document is in 
the ADF)Stack*
Sort29
Brightnessb -nnonn+ a*
b -nnnon+ a
b -nnnno+ a
b -onnnn+ a
b -nonnn+ a30
Contrastb -nnonn+ a*
b -nnnon+ a
b -nnnno+ a
b -onnnn+ a
b -nonnn+ a30
Page LayoutOff(1 in 1)*
2in1(P)
2in1(L)
4in1(P)
4in1(L)31
Tray SelectMP>T1*
T1>MP
#1(XXX)
1
MP(XXX)1
1“XXX” is the paper size.
32