Brother DCP 9040CN User Manual

							
USER’S GUIDE
DCP-9040CN 
DCP-9042CDN
 
Version 0
USA/CAN
 
						

							If you need to call Customer Service
Please complete the following information for future 
reference:
Model Number: DCP-9040CN and DCP-9042CDN
(circle your model number)
Serial Number:
1                                                                      
Date of Purchase:                                                                    
Place of Purchase:                                                                  
1The serial number is on the back of the unit. Retain 
this User’s Guide with your sales receipt as a 
permanent record of your purchase, in the event of 
theft, fire or warranty service.
Register your product on-line at
 
http://www.brother.com/registration/
 
By registering your product with Brother, you will be recorded as the 
original owner of the product. Your registration with Brother:
„may serve as confirmation of the purchase date of your product 
should you lose your receipt;
„may support an insurance claim by you in the event of product loss 
covered by insurance; and, 
„will help us notify you of enhancements to your product and special 
offers.
The most convenient and efficient way to register your new product is 
online at http://www.brother.com/registration/
© 2007 Brother Industries, Ltd.
 
						

							i
Brother numbers
IMPORTANT
For technical help, you must call the country where you bought the machine. Calls must be 
made from within that country.
 
Register your product
By registering your product with Brother International Corporation, you will be recorded as the 
original owner of the product. Your registration with Brother:
„may serve as confirmation of the purchase date of your product should you lose your receipt;
„may support an insurance claim by you in the event of product loss covered by insurance; and,
„will help us notify you of enhancements to your product and special offers.
Please complete and fax the Brother Warranty Registration And Test Sheet or, for your 
convenience and most efficient way to register your new product, register on-line at 
 
http://www.brother.com/registration/
 
FAQs (frequently asked questions)
The Brother Solutions Center is our one-stop resource for all your Digital Copier/Printer needs. 
You can download the latest software and utilities and read FAQs and troubleshooting tips to learn 
how to get the most from your Brother product.
 
http://solutions.brother.com/
 
Note
You can check here for Brother driver updates.
To keep your machine performance up to date, check here for the latest firmware upgrade (for 
Windows
® only).
 
For Customer Service 
Service Center Locator (USA only)
For the location of a Brother authorized service center, call 1-877-BROTHER (1-877-276-8437).
Service Center Locations (Canada only)
For the location of a Brother authorized service center, call 1-877-BROTHER.In USA:1-877-BROTHER (1-877-276-8437)
1-901-379-1215 (fax)
In Canada:1-877-BROTHER
(514) 685-4898 (fax)
 
						

							ii
Ordering accessories and supplies 
For best quality results use only genuine Brother accessories, which are available at most Brother 
retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, 
or American Express credit card, you can order accessories directly from Brother. (You can visit 
us online for a complete selection of the Brother accessories and supplies that are available for 
purchase.) 
Note
In Canada only Visa and MasterCard are accepted.
 
In USA:1-877-552-MALL (1-877-552-6255)
1-800-947-1445 (fax)
 
http://www.brothermall.com/
 
In Canada:1-877-BROTHER
 
http://www.brother.ca/
 
DescriptionItem
Toner Cartridge Standard Black: TN-110BK (Prints approx. 2,500 pages)
Cyan: TN-110C (Prints approx. 1,500 pages)
Magenta: TN-110M (Prints approx. 1,500 pages)
Yellow: TN-110Y (Prints approx. 1,500 pages)
Toner Cartridge High Yield Black: TN-115BK (Prints approx. 5,000 pages)
Cyan: TN-115C (Prints approx. 4,000 pages)
Magenta: TN-115M (Prints approx. 4,000 pages)
Yellow: TN-115Y (Prints approx. 4,000 pages)
Drum Unit DR-110CL
Belt Unit BU-100CL
Waste Toner Box WT-100CL
User’s Guide LS3370001 (English for USA and Canada)
LS3370002 (French for Canada)
Quick Setup Guide LS3371001 (English for USA and Canada)
LS3371002 (French for Canada)
 
						

							iii
Notice - Disclaimer of Warranties   
(USA and Canada)
BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR 
AGENTS (COLLECTIVELY BROTHER’S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR 
IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF 
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE 
SOFTWARE. BROTHER’S LICENSOR(S) DOES NOT WARRANT, GUARANTEE OR MAKE 
ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE 
SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS 
OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE 
SOFTWARE IS ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT 
PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN CANADA. THE 
ABOVE EXCLUSION MAY NOT APPLY TO YOU.
IN NO EVENT WILL BROTHER’S LICENSOR(S) BE LIABLE TO YOU FOR ANY 
CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR 
LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS 
INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE 
SOFTWARE EVEN IF BROTHER’S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF 
SUCH DAMAGES. BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN 
CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR 
CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY 
TO YOU. IN ANY EVENT BROTHER’S LICENSOR’S LIABILITY TO YOU FOR ACTUAL 
DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS OF THE FORM OF THE 
ACTION (WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT 
LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled and published, 
covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without 
notice.
Brother reserves the right to make changes without notice in the specifications and materials 
contained herein and shall not be responsible for any damages (including consequential) caused 
by reliance on the materials presented, including but not limited to typographical and other errors 
relating to the publication.
 
						

							iv
Brother® Color Laser One-Year On-Site Limited Warranty 
(USA only)
Who is covered:
„This limited warranty (“warranty”) is given
only to the original end-user/retail
purchaser (referred to in this warranty as
“Original Purchaser”) of the accompanying
product, consumables and accessories
(collectively referred to in this warranty as
“this Product”).
„If you purchased a product from someone
other than an authorized Brother reseller in
the United States or if the product was used(including but not limited to floor models or
refurbished product), prior to your
purchase you are not the OriginalPurchaser and the product that you
purchased is not covered by this warranty.
What is covered:
„This Product includes a Machine and
Consumable and Accessory Items.
Consumable and Accessory Items include
but are not limited to Toner Cartridges,
Drum Unit, Belt Unit, and Waste Toner
Box.
„Except as otherwise provided herein,
Brother warrants that the Machine and theaccompanying Consumable and
Accessory Items will be free from defects in
materials and workmanship, when usedunder normal conditions.
„This warranty applies only to products
purchased and used in the United States.
For products purchased in, but used
outside, the United States, this warranty
covers only warranty service within the
United States (and does not include
shipping outside the United States). 
What is the length of the Warranty Periods:
„Machines: one year from the original
purchase date.    
„Accompanying Consumable and
Accessory Items: 90 days from the original
purchase date or the rated life of
consumable, whichever comes first.What is NOT covered:
This warranty does not cover:  
1 Physical damage to this Product;
2 Damage caused by improper installation,
improper or abnormal use, misuse, neglect
or accident (including but not limited to
transporting this Product without the proper
preparation and/or packaging);
3 Damage caused by another device or
software used with this Product (including
but not limited to damage resulting from
use of non Brother
®-brand parts and
Consumable and Accessory Items);
4 Consumable and Accessory Items that
expired in accordance with a rated life;
5 Problems arising from other than defects in
materials or workmanship; and,
6 Normal Periodic Maintenance Items, such
as Paper Feeding Kit, Fuser and Laser
Units.
This limited warranty is VOID if this Product
has been altered or modified in any way
(including but not limited to attempted warranty
repair without authorization from Brotherand/or alteration/removal of the serial
number). 
What to do if you think your Product is
eligible for warranty service:
Report your issue to our Customer Service
Hotline at 1-877-BROTHER (1-877-276-8437)
or to a Brother Authorized Service Center
within the applicable warranty period.
Supply Brother or the Brother Authorized
Service Center with a copy of your dated bill of
sale showing that this Product was purchased
within the U.S. For the name of local Brother
Authorized Service Center(s), call 1-877-
BROTHER (1-877-276-8437) or visitwww.brother-usa.com.
What Brother will ask you to do:
After contacting Brother or a Brother
Authorized Service Center, you may be
required to provide information pertaining to
the defect or malfunction of this Product.
 
						

							v
Brother® Color Laser One-Year On-Site Limited Warranty  
(USA only)
What Brother will do:
If the problem reported concerning your
Machine and/or accompanying Consumable
and Accessory Items is covered by this
warranty and
 if you first reported the problem
to Brother or an Authorized Service Center
within the applicable warranty period, Brother
or its Authorized Service Center will evaluate
your report of a possible defect to determine
whether a defect exists, and if it does exist,
Brother or an Authorized Service Center will
provide “On-site Warranty Service” during
“Normal Working Hours” and will repair the
Machine and/or accompanying Consumable
and Accessory Items at no charge to you for
parts or labor. “On-site Warranty Service” shall
consist of the remedial service, as
necessitated by normal usage, to restore this
product to good operating condition at your
location and does not guarantee uninterrupted
operation of this Product. “Normal Working
Hours” shall mean 9:00am to 5:00pm (local
time), Monday through Friday, excluding legal
and local holidays observed by Brother or the
Authorized Service Center.
If the Machine and/or accompanying
Consumable and Accessory Items are not
covered by this warranty, you will be charged
for any service and/or replacementparts/products at Brother’s or the Authorized
Service Center’s then current published rates.
The foregoing are your sole (i.e., only) and
exclusive remedies under this warranty. 
What  you must provide:
Reasonable cooperation with the Brother
Representative in troubleshooting as they
diagnose the problem, provide access to this
Product at reasonable times and provide
adequate working space including heat, light,
ventilation, electric current and outlets for the
use of the Brother representative.Limitations:
Brother is not responsible for damage to or
loss of any equipment, media, programs or
data related to the use of this Product. 
Except for the repair as described above, 
Brother shall not be liable for any direct,
indirect, incidental or consequential damages
or specific relief.  Because some states do notallow the exclusion or limitation of
consequential or incidental damages, the
above limitation may not apply to you.
THIS WARRANTY IS GIVEN IN LIEU OF ALL
OTHER WARRANTIES, WRITTEN OR
ORAL, WHETHER EXPRESSED BY
AFFIRMATION, PROMISE, DESCRIPTION,
DRAWING, MODEL OR SAMPLE.  ANY AND
ALL WARRANTIES OTHER THAN THIS
ONE, WHETHER EXPRESS OR  IMPLIED,
INCLUDING IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE, ARE HEREBY
DISCLAIMED.
„This Limited Warranty is the only warranty
that Brother is giving for this Product. It is
the final expression and the exclusive and
only statement of Brother’s obligations to
you. It replaces all other agreements and
understandings that you may have with
Brother or its representatives.
„This warranty gives you certain rights and
you may also have other rights that may
vary from state to state.
„This Limited Warranty (and Brother’s
obligation to you) may not be changed in
any way unless you and Brother sign the
same piece of paper in which we (1) refer
to this Product and your bill of sale date, (2)
describe the change to this warranty and
(3) agree to make that change.
© 2007 Brother International Corporation
 
						

							vi
BROTHER LASER PRINTER / MULTIFUNCTION CENTER® / 
FAX ON-SITE WARRANTY 
(Canada only)
For a limited on-site warranty of 1 year labour and parts from the date of purchase, Brother
International Corporation (Canada) Ltd. (“Brother”), or its authorized on-site service
providers, will repair or replace (at Brother’s sole discretion) this Laser Printer/MFC/Fax
machine free of charge if defective in material or workmanship. This warranty applies only to
products purchased and used in Canada. This limited Warranty does not include cleaning,
consumables (including, without limitation, toner cartridges and drum units, OPC belts, fixing
units, print heads, paper feed rollers, transfer rolls, cleaning rollers, waste toner packs, oil
bottles) or damage caused by accident, neglect, misuse or improper installation or operation
or any damage caused from service, maintenance, modifications, or tampering by anyone
other than a Brother Authorized Service Representative, or if shipped out of the country. The
use of supplies or consumable items that are non-Brother products may void your warranty.
This limited warranty ceases when this machine is rented, sold, or otherwise disposed of.
Operation of the laser printer/MFC/Fax in excess of the specifications or with the Serial
Number or Rating Label removed shall be deemed abuse and all repairs thereafter shall be
the sole liability of the end-user/purchaser. The Laser Printer/MFC/Fax machine will be
serviced on-site. Canadian Proof of Purchase in the form of a Sales Receipt must be provided
if requested by the service personnel. In the event that geographical location does not permit
us to provide on-site service to you, Brother reserves the right to exchange your machine with
an equivalent or better one through a courier service.
When shipping or transporting your Laser Printer/MFC/Fax machine, please refer to your
Operation Manual for the proper packaging procedures. Failure to remove the Toner
Cartridge (and Toner Drum Unit, waste toner packs or oil bottles on applicable models) during
shipping or transport will cause severe damage to the Laser Printer/MFC/Fax machine and
will void the Warranty.
Improper packaging may cause severe damage to the machine during shipping and will void
the warranty.
BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED
INCLUDING, WITHOUT LIMITATIONS, ANY IMPLIED WARRANTIES OF
MERCHANTABILITY OR FOR A PARTICULAR PURPOSE, EXCEPT TO THE EXTENT
THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED.
No oral or written information, advice or representation provided by Brother, its Authorized
Service Centres, Distributors, Dealers, Agents or employees, shall create another warranty or
modify this warranty. The warranty states Brother’s entire liability and your exclusive remedy
against Brother for any failure of the Laser Printer/MFC/Fax machine to operate properly.
Neither Brother nor anyone else involved in the development, production, or delivery of this
Laser Printer/MFC/Fax machine shall be liable for any indirect, incidental, special,
consequential, exemplary, or punitive damages, including lost profits, arising from the use of
or inability to use the product, even if advised by the end user/purchaser of the possibility of
such damages. Since some Provinces do not allow the above limitation of liability, such
limitation, may not apply to you.
This Limited Warranty gives you specific legal rights and you may also have other
rights which vary from Province to Province.
Warranty Service is available at Brother Authorized 
Service Centres throughout Canada. 
For Technical Assistance or for the name and location 
of your nearest Authorized Service Centre call 1-877-Brother.
Internet support: [email protected] or browse Brother’s Web Site www.brother.ca.
 
						

							vii
Table of Contents
Section I General
1 General information 2
Using the documentation ....................................................................................... 2
Symbols and conventions used in the documentation .................................... 2
Accessing the User’s Guides................................................................................. 2
Viewing documentation ................................................................................... 3
Accessing Brother support (for Windows
®) ........................................................... 5
Control panel overview .......................................................................................... 6
Data LED indications ............................................................................................. 8
2 Loading paper and documents 9
Loading paper and envelopes ............................................................................... 9
Loading plain paper in the paper tray .............................................................. 9
Loading envelopes, labels, post cards or other print media in the 
multi-purpose tray (MP tray) ...................................................................... 11
Acceptable paper and other media...................................................................... 12
Recommended paper .................................................................................... 12
Type and size of paper .................................................................................. 12
Handling and using special paper ................................................................. 14
Loading documents ............................................................................................. 18
Using the ADF (automatic document feeder) ................................................ 18
Using the scanner glass ................................................................................ 19
Unprintable area .................................................................................................. 20
Unprintable area for copies ........................................................................... 20
Unprintable area when printing from a computer .......................................... 20
3 General setup 21
Paper settings...................................................................................................... 21
Paper type ..................................................................................................... 21
Paper size...................................................................................................... 21
Tray use in copy mode .................................................................................. 22
Tray use in print mode ................................................................................... 22
Volume settings ................................................................................................... 22
Beeper volume .............................................................................................. 22
Ecology features .................................................................................................. 23
Toner save..................................................................................................... 23
Sleep time...................................................................................................... 23
LCD contrast........................................................................................................ 23
User Settings List................................................................................................. 23
 
						

							viii
Section II Copy
4 Making copies 26
How to copy ......................................................................................................... 26
LCD display for Copy mode........................................................................... 26
Making a single copy .....................................................................................26
Making multiple copies .................................................................................. 26
Stop copying .................................................................................................. 26
Copy options (temporary settings) .......................................................................27
Enlarging or reducing the image copied ........................................................ 27
Using the Options key ...................................................................................28
Improving copy quality ................................................................................... 29
Sorting copies using the ADF ........................................................................ 29
Adjusting brightness, contrast and color ........................................................ 30
Making N in 1 copies (page layout) ............................................................... 31
Tray selection ................................................................................................ 32
Out of memory message .....................................................................................32
Section III Software
5 Software and network features 34
How to read the HTML User’s Guide ................................................................... 34
For Windows®................................................................................................ 34
For Macintosh®.............................................................................................. 34
Section IV Appendixes
A Safety and legal 36
Choosing a location ............................................................................................. 36
To use the machine safely ...................................................................................37
Important information ........................................................................................... 40
Federal Communications Commission (FCC) Declaration of Conformity 
(USA only) .................................................................................................40
Industry Canada Compliance Statement (Canada only)  .............................. 41
Disconnect device ......................................................................................... 41
LAN connection  ............................................................................................41
Laser safety ...................................................................................................41
FDA regulations ............................................................................................. 42
Important safety instructions.......................................................................... 42
Legal limitations for copying ................................................................................ 44
Trademarks.......................................................................................................... 45