Brother DCP 9040CN User Manual

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2
2
Loading paper and 
envelopes
2
The machine can feed paper from the 
standard paper tray or multi-purpose tray.
When printing on plain paper 16 to 28 lb (60 
to 105 g/m
2) use the paper tray. 
For printing on envelopes and other types of 
print media use the MP tray (multi-purpose 
tray).
When you put paper into the paper tray, note 
the following:
„If your application software supports 
paper size selection on the print menu, 
you can select it through the software. If 
your application software does not 
support it, you can set the paper size in 
the printer driver or by using the control 
panel buttons.
„Before using paper that has holes in it, 
such as organizer sheets, you must ‘fan’ 
the stack to avoid paper jams and 
misfeeds.
 
Loading plain paper in the 
paper tray2
aUnfold the output paper tray support 
flap (1).
 
bPull the paper tray completely out of the 
machine.
 
Loading paper and documents2
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10
cWhile pressing the green paper-guide 
release lever (1), slide the paper guides 
to fit the paper size. Make sure that the 
guides are firmly in the slots. 
 
dFan the stack of paper well to avoid 
paper feeding problems.
 
ePut the paper into the paper tray with the 
top edge of the paper in first and the 
print side face down.
Make sure that the paper is flat in the 
tray and below the maximum paper 
mark (1).
 
fPush the paper tray firmly back into the 
machine.
 
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							Loading paper and documents
11
2 Loading envelopes, labels, 
post cards or other print 
media in the multi-purpose 
tray (MP tray)2
You can load up to 3 envelopes or special 
print media in the MP tray or up to 50 sheets 
of plain paper. Use this tray to print or copy on 
thick paper, envelopes, labels or post cards.
Before loading, press the corners and sides 
of the envelopes to make them as flat as 
possible.
 
aUnfold the output paper tray support 
flap (1).
 
bOpen the MP tray and lower it gently. 
cPull out the MP tray support flap (1). 
dPut up to 3 envelopes, thick paper, 
labels or post cards in the MP tray with 
the top edge first and the print side face 
up.
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Acceptable paper and 
other media
2
Recommended paper2
To get the best print quality, we suggest using 
the following paper.
Print quality may vary according to the type of 
paper you are using.
You can use the following types of media: 
plain paper, labels or envelopes.
For best results, follow the steps below:
„Use paper made for plain paper copying. 
„Use paper that is 20 to 24 lb (75 to 
90 g/m
2).
„Use labels which are designed for use in 
laser printers.
„Avoid touching the printed surface of the 
paper immediately after printing.
„Use long grain paper with a neutral Ph 
value, and a moisture content of approx 
5%.
CAUTION 
DO NOT load envelopes, labels or thick 
paper (more than 28 lb or 105 g/m
2) into the 
paper tray. It may cause paper jams.
 
Type and size of paper2
The machine loads paper from the installed 
standard paper tray or multi-purpose tray.
Standard paper tray2
Since the standard paper tray is a universal 
type, you can use any of the paper sizes (one 
paper type and size at a time) listed in the 
table in Paper capacity of the paper 
trayson page 13. The standard paper tray 
can hold up to 250 sheets of Letter/A4, legal 
and folio size paper (20 lb or 80 g/m
2). Paper 
can be loaded up to the maximum paper mark 
on the sliding paper width guide.
Multi-purpose tray (MP tray)2
The MP tray can hold up to 50 sheets of 
paper (20 lb or 80 g/m
2) or up to 3 envelopes. 
Paper can be loaded up to the maximum 
paper mark on the sliding paper width guide.
Paper TypeItem
Plain paper Xerox 4200DP 20 lb
Hammermill Laser Paper 
(24 lb=90 g/m
2)
(Xerox Premier 80 g/m
2)
(Xerox Business 80 g/m
2)
Recycled paper (Xerox Recycled Supreme)
Labels Avery laser label #5160
(Avery laser label L7163)
Envelopes Columbian #138 (COM10)
 
						

							Loading paper and documents
13
2
The names for the paper trays in the printer driver and this Guide are as follows:2
Paper capacity of the paper trays2
1Folio size is 8 in. × 13 in.
Recommended paper specifications2
The following paper specifications are 
suitable for this machine.
TrayName
Standard paper tray Tray 1
Multi-purpose tray MP tray
Paper sizePaper typesNo. of sheets
Paper Tray
(Tray #1)A4, Letter, Legal, 
Executive, A5, A6, B5, 
B6 and Folio
1
Plain paper, Thin paper 
and Recycled paperup to 250 
[20 lb (80 g/m
2)]
Multi-purpose tray
(MP tray)Width: 2.75 to 8.5 in. 
(69.9 to 215.9 mm)
Length: 4.57 to 16.0 in. 
(116.0 to 406.4 mm)Plain paper, Thin paper, 
Thick paper, Recycled 
paper, Bond paper, 
Envelope, Post card and 
Labelsup to 50 (plain paper) 
[20lb(80g/m
2)]
up to 3 (envelopes)
Basis weight (lb (g/m2))20-24 (75-90)
Thickness (µm) 80-110
Roughness (sec.) Higher than 20
Stiffness (cm
3/100)90-150
Grain direction Long grain
Volume resistivity (ohm)
10e
9-10e11
Surface resistivity (ohm-cm)
10e9-10e12
Filler CaCO3 (Neutral)
Ash content (wt%) Below 23
Brightness (%) Higher than 80
Opacity (%) Higher than 85
 
						

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Handling and using special 
paper2
The machine is designed to work well with 
most types of xerographic and bond paper. 
However, some paper variables may have an 
effect on print quality or handling reliability. 
Always test samples of paper before 
purchasing to ensure desirable performance. 
Store paper in its original packaging and keep 
it sealed. Keep the paper flat and away from 
moisture, direct sunlight and heat.
Some important guidelines when selecting 
paper are:
„Do not use inkjet paper because it may 
cause a paper jam or damage your 
machine.
„Your supplier should be informed that the 
paper or envelopes will be used in a color 
laser machine.
„Preprinted paper must use inks that can 
withstand the temperature of the 
machine’s fusing process (392 degrees 
Fahrenheit or 200 degrees centigrade for 
a period of 0.1 seconds).
„If you have selected a cotton bond paper, 
paper having a rough surface, such as 
cockle or laid finished paper or paper that 
is wrinkled or puckered, the paper may 
exhibit degraded performance.
Types of paper to avoid2
CAUTION 
Some types of paper may not perform well 
or may cause damage to your machine.
DO NOT use paper:
• that is highly textured
• that is extremely smooth or shiny
• that is curled or warped
 
1 0.08 in. (2 mm) or greater
• that is coated or has a chemical finish
• that is damaged, creased or folded
• that exceeds the recommended weight 
specification in this guide
• with tabs and staples
• with letterheads using low temperature 
dyes or thermography
• that is multipart or carbonless
• that is designed for inkjet printing
If you use any of the types of paper listed 
above, they may damage your machine. 
This damage is not covered under any 
Brother warranty or service agreement.
 
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2
Envelopes2
Most envelopes will be suitable for your 
machine. However, some envelopes will 
have feed and print-quality problems 
because of the way they have been made. A 
suitable envelope should have edges with 
straight, well-creased folds and the leading 
edge should not be thicker than two pieces of 
paper. The envelope should lie flat and not be 
of baggy or flimsy construction. You should 
buy quality envelopes from a supplier who 
understands that you will be using the 
envelopes in a laser machine.
Envelopes can only be fed from the MP tray.
Before you put envelopes in the tray, check 
the following:
„Envelopes should have a lengthwise 
sealing flap.
„The sealing flaps should be folded crisply 
and correctly (irregularly cut or folded 
envelopes may cause paper jams).
„Envelopes should consist of two layers of 
paper in the area circled in figure below.
 
1 Feeding direction
Note
• Before you print envelopes, you must ‘fan’ 
the stack to avoid paper jams and 
misfeeds.
• Before you print a lot of envelopes, test 
one to make sure that the print results are 
what you want.
• Envelope joints that are sealed by the 
manufacturer should be secure.
• DO NOT put different types of paper in the 
paper tray at the same time because it 
may cause paper jams or misfeeds.
• For proper printing, you must choose the 
same paper or envelope size from your 
software application as the size of paper 
or envelopes you load in the tray and set 
in Paper settingson page 21.
• DO NOT print envelopes using duplex 
printing.
• We recommend that you do not print 
within 0.6 in. (15 mm) of the edges of the 
envelopes.
• See Acceptable paper and other 
mediaon page 12.
 
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Types of envelopes to avoid2
CAUTION 
DO NOT use envelopes:
• that are damaged, curled, wrinkled or an 
unusual shape
• that are extremely shiny or textured
• with clasps, staples, snaps or tie strings
• with self-adhesive closures
• that are of a baggy construction
• that are not sharply creased
• that are embossed (have raised writing 
on them)
• that were previously printed by a laser 
machine
• that are pre-printed on the inside
• that cannot be arranged neatly when 
stacked
• that are made of paper that weighs more 
than the paper weight specifications for 
the machine
• with edges that are not straight or 
consistently square
• with windows, holes, cut-outs or 
perforations
• with glue on surface as shown in the 
figure below
 
• with double flaps as shown in the figure 
below
 
• with sealing flaps that have not been 
folded at purchase
• with sealing flaps as shown in the figure 
below
 
• with each side folded as shown in the 
figure below
 
If you use any of the types of envelopes 
listed above, they may damage your 
machine. This damage is not covered 
under any Brother warranty or service 
agreement.
Occasionally you may experience paper 
feed problems caused by the thickness, 
size and flap shape of the envelopes you 
are using.
 
 
						

							Loading paper and documents
17
2
Labels2
The machine will print on most types of labels 
designed for use with a laser machine. Labels 
should have an adhesive that is acrylic-based 
since this material is more stable at the high 
temperatures in the fuser unit. Adhesives 
should not come in contact with any part of 
the machine, because the label stock may 
stick to the belt unit or rollers and cause jams 
and print quality problems. No adhesive 
should be exposed between the labels. 
Labels should be arranged so that they cover 
the entire length and width of the sheet. Using 
labels with spaces may result in labels 
peeling off and causing serious jams or print 
problems. 
All labels used in this machine must be able 
to withstand a temperature of 392 degrees 
Fahrenheit (200 degrees centigrade) for a 
period of 0.1 seconds.
Label sheets should not exceed the paper 
weight specifications described in this User’s 
Guide. Labels exceeding this specification 
may not feed or print properly and may cause 
damage to your machine.
Labels can be fed from the MP tray only.
Types of labels to avoid2
Do not use labels that are damaged, curled, 
wrinkled or an unusual shape.
 
CAUTION 
Avoid feeding labels with the carrier sheet 
exposed because your machine will be 
damaged.
 
 
						

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Loading documents2
You can make copies, and scan from the ADF 
(automatic document feeder) and from the 
scanner glass.
Using the ADF (automatic 
document feeder)2
The ADF can hold up to 35 pages and feeds 
each sheet individually. Use standard 20 lb 
(80 g/m
2) paper and always fan the pages 
before putting them in the ADF.
Make sure documents written with ink are 
completely dry.
CAUTION 
DO NOT leave thick documents on the 
scanner glass. If you do this, the ADF may 
jam.
  
DO NOT use paper that is curled, wrinkled, 
folded, ripped, stapled, paper-clipped, 
pasted or taped.
  
DO NOT use cardboard, newspaper or 
fabric.
 
aUnfold the ADF document output 
support flap (1) and the ADF support 
flap (2).
 
bFan the pages well.
cPlace your document, face up top edge 
first, in the ADF until you feel it touch the 
feed roller. The LCD will show 
ADF Ready.
dAdjust the paper guides to fit the width of 
your document.
 
CAUTION 
To avoid damaging your machine while 
using the ADF, DO NOT pull on the 
document while it is feeding.
  
To scan non-standard documents see 
Using the scanner glasson page 19.
 
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