Brother DCP 9040CN User Manual
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ix BOption 46 Option .................................................................................................................. 46 Memory board...................................................................................................... 47 Installing extra memory ................................................................................. 47 C Troubleshooting and routine maintenance 49 Troubleshooting ................................................................................................... 49 If you are having difficulty with your machine ................................................ 49 Improving the print quality ............................................................................. 54 Error and maintenance messages ....................................................................... 65 Document jams.............................................................................................. 69 Paper jams .................................................................................................... 70 Routine maintenance........................................................................................... 81 Cleaning the outside of the machine ............................................................. 81 Cleaning the scanner..................................................................................... 82 Cleaning the laser scanner windows ............................................................. 83 Cleaning the corona wires ............................................................................. 87 Cleaning the drum unit .................................................................................. 90 Replacing the consumable items......................................................................... 98 Replacing a toner cartridge ......................................................................... 101 Replacing the drum unit............................................................................... 106 Replacing the belt unit ................................................................................. 112 Replacing the waste toner box .................................................................... 117 Packing and shipping the machine .................................................................... 123 Repacking the machine ............................................................................... 124 Machine information .......................................................................................... 130 Checking the serial number ......................................................................... 130 Checking the page counters ........................................................................ 130 Checking the remaining life of parts ............................................................ 131 D Menu and features 132 On-screen programming.................................................................................... 132 Menu table ................................................................................................... 132 Memory storage........................................................................................... 132 Menu keys ......................................................................................................... 132 How to access the menu mode ................................................................... 133 Menu table ......................................................................................................... 134 Entering text ...................................................................................................... 140
x E Specifications 142 General .............................................................................................................. 142 Print media......................................................................................................... 143 Copy ..................................................................................................................144 Scan................................................................................................................... 145 Print ................................................................................................................... 146 Interfaces ...........................................................................................................146 Computer requirements ..................................................................................... 147 Consumable items .............................................................................................148 Ethernet wired network ......................................................................................149 F Glossary 150 GIndex 151
Section I GeneralI General information2 Loading paper and documents9 General setup21
2 1 Using the documentation 1 Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine. Symbols and conventions used in the documentation1 The following symbols and conventions are used throughout the documentation. Accessing the User’s Guides 1 This User’s Guide does not contain all the information about your machine. The advanced features of the Printer, Network and Scanner are explained in the Software and Network User’s Guides that you can find on the CD-ROM. General information1 BoldBold style identifies keys on the machine control panel or computer screen. ItalicsItalicized style emphasizes an important point or refers you to a related topic. Courier NewCourier New font identifies the messages shown on the LCD of the machine. Warning icons tell you what to do to avoid the risk of injury. Electrical Hazard icons alert you to a possible electrical shock. Hot Surface icons warn you not to touch machine parts that are hot. Caution icons tell you about procedures you must follow to prevent damaging the machine. Incorrect setup icons alert you to devices and operations that are not compatible with the machine. Note icons give useful tips.
General information 3 1 Viewing documentation1 Viewing documentation (Windows®)1 To view the documentation, from the Start menu, point to Brother, DCP-9040CN or DCP-9042CDN from the program group, and then click User’s Guides in HTML format. If you have not installed the software, you can find the documentation by following the instructions below: aTurn on your PC. Insert the Brother CD-ROM labeled Windows ® into your CD-ROM drive. bIf the language selection screen appears, click your language. cIf the model name screen appears, click your model name.The CD-ROM main menu will appear. If this window does not appear, use Windows ® Explorer to find and run the start.exe program from the root directory of the Brother CD-ROM. dClick Documentation. eClick the documentation you want to read: „HTML documents (3 manuals): HTML User’s Guide for stand-alone operations, Software User’s Guide and Network User’s Guide. This format is recommended for viewing on your computer. „PDF documents (4 manuals): PDF User’s Guide for stand-alone operations, Software User’s Guide, Network User’s Guide and Quick Setup Guide. This format is recommended for printing the manuals. Click to go to the Brother Solutions Center, where you can view or download the PDF documents. (Internet access and PDF Reader software are required.) How to find scanning instructions1 There are several ways you can scan documents. You can find the instructions as follows: Software Users Guide:1 „Scanning a document using the TWAIN driver in Chapter 2 „Scanning a document using the WIA driver (For Windows ® XP/Windows Vista ®) in Chapter 2 „Using ControlCenter3 in Chapter 3 „Network Scanning in Chapter 4 ScanSoft™ PaperPort™ 11SE with OCR How-to-Guides: 1 „The complete ScanSoft™ PaperPort™ 11SE with OCR How-to-Guides can be viewed from the Help selection in the ScanSoft™ PaperPort™ 11SE with OCR application.
Chapter 1 4 Viewing documentation (Macintosh®)1 aTurn on your Macintosh®. Insert the Brother CD-ROM labeled Macintosh ® into your CD-ROM drive. bThe following window will appear. cDouble-click the Documentation icon. dIf the language selection screen appears, double-click your language. eDouble-click the top page file to view the User’s Guide, Software User’s Guide and Network User’s Guide in HTML format. fClick the documentation you want to read. „User’s Guide „Software User’s Guide „Network User’s Guide Note The documents are also available in PDF format (4 manuals): PDF User’s Guide for stand-alone operations, Software User’s Guide, Network User’s Guide and Quick Setup Guide. The PDF format is recommended for printing the manuals. Double-click Brother Solutions Center icon to go to the Brother Solutions Center, where you can view or download the PDF documents. (Internet access and PDF Reader software are required.) How to find scanning instructions1 There are several ways you can scan documents. You can find the instructions as follows: Software Users Guide:1 „Scanning in Chapter 9 „Using ControlCenter2 in Chapter 10 „Network Scanning in Chapter 11 Presto!® PageManager® Users Guide:1 „Instructions for scanning directly from Presto! ® PageManager® The complete Presto! ® PageManager® User’s Guide can be viewed from the Help selection in the Presto! ® PageManager® application.
General information 5 1 Accessing Brother support (for Windows ®)1 You can find all the contacts you will need, such as Web support (Brother Solutions Center), Customer Service and Brother Authorized Service Centers in Brother numberson page i and on the Brother CD-ROM. „Click Brother Support on the main menu. The following screen will appear: „To access our web site (http://www.brother.com/ ) click Brother Home Page. „To view all Brother Numbers, including Customer Service numbers for the USA and Canada, click Support Information. „To access the USA Brother online shopping mall (http://www.brothermall.com/ )for additional product and service information, click Brother Mall.com. „For the latest news and product support information (http://solutions.brother.com/ ), click Brother Solutions Center. „To visit our web site for original/genuine Brother supplies (http://www.brother.com/original/ ), click Supplies Information. To return to the main page, click Back. Or, if you have finished, click Exit.
Chapter 1 6 Control panel overview1 DCP-9040CN and DCP-9042CDN have the same control keys. 1Copy keys: Options Lets you temporarily change multiple copy settings. Enlarge/Reduce Reduces or enlarges copies. 2LCD Displays messages to help you set up and use your machine. 3Data LED The LED will flash depending on the machine’s status. 4Menu keys: Menu Lets you access the Menu to program your settings in the machine. Clear/Back Deletes entered data or lets you cancel the current setting.OK Lets you store your settings in the machine. d or c Press to scroll backwards or forwards through menu selections. a or b Press to scroll through the menus and options. 5Print keys: Secure You can print data saved in memory when you enter your four-digit password. (For details about using the Secure key, see the Software User’s Guide on the CD-ROM.) Job Cancel Cancels a programmed print job and clears print data in machine’s memory. 6Scan Puts the machine in Scan mode. (For details about scanning, see the Software User’s Guide on the CD-ROM.) 34 5 12 6
General information 7 1 7Numeric keys Use to enter text. 8Stop/Exit Stops an operation or exits from a menu. 9Start: Color Lets you start making copies in full color. Black Lets you start making copies in black & white. 78 9
Chapter 1 8 Data LED indications1 The Data LED (light emitting diode) will flash and turn on or off depending on the machine’s status. LED LED Status Machine Status Description LED is off. Ready Mode The power switch is off or there is no print data in the machine. LED is on. Data Remaining in Memory Print data remains in the machine memory. LED is blinking. Receiving Data The machine is either receiving data from the computer, processing data in memory, or print data.