Brother DCP 8045D User Manual

							   ix
WARNING
■When you move the DCP, grasp the side handholds that are 
under the scanner. Do NOT carry the DCP by holding it at the 
bottom.
■Install equipment with a power cord near a socket/outlet that is 
easily accessible.
■Do not use this product near appliances that use water, in a wet 
basement or near a swimming pool.
Caution
■Lightning and power surges can damage this product! We 
recommend that you use a quality surge protection device on the 
AC power line, or unplug the line during a lightning storm.
To prevent injuries, be careful not to put 
your fingers in the area shown in the 
illustration.
 
						

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Choosing a location
Place your DCP on a flat, stable surface that is free of vibration and 
shocks, such as a desk. Put the DCP near a telephone jack and a 
standard, grounded power outlet. Choose a location where the 
temperature remains between 50°F and 95.5°F (10°-32.5°C).
Caution
■Do not place near heaters, air conditioners, water, chemicals, or 
refrigerators. 
■Do not expose the DCP to direct sunlight, excessive heat, 
moisture, or dust.
■Do not connect your DCP to electrical outlets controlled by wall 
switches or automatic timers.
■Disruption of power can wipe out information in the DCP’s 
memory.
■Do not connect your DCP to electrical outlets on the same circuit 
as large appliances or other Equipment that might disrupt the 
power supply.
■Avoid interference sources, such as speakers or the base units 
of cordless phones.
NO !NO ! NO !
 
						

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Table of Contents
1Introduction .......................................................................... 1-1
Using this Guide ............................................................... 1-1
Finding information ................................................. 1-1
Symbols used in this Guide .................................... 1-1
On-line Registration (USA and Canada) .................... 1-2
DCP part names and operations ................................ 1-3
Control panel overview ..................................................... 1-6
Status LED indications ............................................... 1-8
Inserting originals for copying (and scanning) ................ 1-10
Using the ADF (automatic document feeder) ........... 1-10
Using the scanner glass ........................................... 1-12
2Paper ..................................................................................... 2-1
About paper ...................................................................... 2-1
Type and size of paper ............................................... 2-1
Recommended paper ................................................. 2-1
Choosing acceptable paper .............................................. 2-2
Paper capacity of the paper trays ........................... 2-3
Paper specifications for each paper tray ................ 2-4
How to load paper ...................................................... 2-5
To load paper or other media in the paper tray ...... 2-5
To load paper or other media in the manual feed 
tray (For DCP-8040) ........................................... 2-7
To load paper or other media in the multi-purpose 
tray (MP tray) (For DCP-8045D) ........................ 2-9
To use Automatic Duplexing for copy and 
print operations (For DCP-8045D) ....................... 2-11
3On-screen programming  ..................................................... 3-1
User-friendly programming ............................................... 3-1
Menu table .................................................................. 3-1
Navigation keys ................................................................ 3-2
Key Operations table ...................................................... 3-10
4Getting started  ..................................................................... 4-1
General Setup .................................................................. 4-1
Setting the Paper Type ............................................... 4-1
Setting the Paper Size ................................................ 4-3
Setting the Beeper Volume......................................... 4-4
Toner Save ................................................................. 4-4
Sleep Time ................................................................. 4-5
 
						

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Turning off the Scanner Lamp .................................... 4-5
Setting the Tray Use for Copy mode .......................... 4-6
Setting the LCD Contrast............................................ 4-7
Printing the User Settings List .................................... 4-7
5Making copies  ...................................................................... 5-1
Using the DCP as a copier ............................................... 5-1
Printable area ............................................................. 5-1
Temporary copy settings ........................................ 5-2
Making a single copy from the ADF............................ 5-3
Making multiple copies from the ADF ......................... 5-3
Single or multiple copies using the scanner glass ...... 5-4
Out of Memory message ............................................ 5-4
Using the copy keys (temporary settings)......................... 5-5
Enlarge/Reduce .......................................................... 5-6
Quality (type of original) .............................................. 5-8
Sorting copies using the ADF ..................................... 5-8
Contrast ...................................................................... 5-9
Tray Select................................................................ 5-10
Duplex/N in 1 ............................................................ 5-11
Duplex/N in 1 copy.................................................... 5-12
N in 1 copy............................................................ 5-12
Poster ................................................................... 5-13
Duplex (1 in 1) (For DCP-8045D) ......................... 5-14
Duplex (2 in 1) and Duplex (4 in 1) 
(For DCP-8045D) ............................................. 5-16
Changing the default copy settings................................. 5-17
Quality ...................................................................... 5-17
Contrast .................................................................... 5-17
6Using the DCP as a printer .................................................. 6-1
Using the Brother DCP-8040, DCP-8045D printer driver ... 6-1
How to print your document .............................................. 6-2
Simultaneous printing and scanning ................................. 6-3
Two-sided printing (Duplex Printing)........................... 6-3
Automatic Duplex Printing (For DCP-8045D) ......... 6-3
Manual Duplex Printing .......................................... 6-4
Face-down output tray ................................................ 6-4
Printing on plain paper ................................................ 6-5
The manual feed tray (For DCP-8040) ................... 6-5
The MP tray (For DCP-8045D) ............................... 6-6
Printing on thicker paper and card stock .................... 6-7
The manual feed tray (For DCP-8040) ................... 6-7
 
						

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The multi-purpose tray (MP tray) 
(For DCP-8045D) ............................................... 6-9
Printing on envelopes ............................................... 6-11
Printer operation keys..................................................... 6-16
Job Cancel................................................................ 6-16
Secure key................................................................ 6-16
Setting the Emulation Selection................................ 6-17
Printing the Internal Font List.................................... 6-18
Printing the print configuration list ............................ 6-18
Restoring default settings ......................................... 6-18
7Printer driver settings  ......................................................... 7-1
Printer driver settings........................................................ 7-1
How to access the printer driver settings.......................... 7-1
Features in the Brother Native Driver ............................... 7-2
Basic tab ..................................................................... 7-2
Paper Size .............................................................. 7-3
Multiple Page.......................................................... 7-3
Orientation .............................................................. 7-3
Copies .................................................................... 7-4
Media Type ............................................................. 7-4
Advanced tab.............................................................. 7-5
Print Quality ............................................................ 7-5
Duplex Printing ....................................................... 7-7
Watermark .............................................................. 7-8
Page Setting ......................................................... 7-10
Device Options ..................................................... 7-11
Secure Print .............................................................. 7-11
Accessories tab .................................................... 7-14
Support tab ........................................................... 7-16
Features in the PS printer driver (For Windows
®) .......... 7-17
Ports tab ................................................................... 7-18
Device Settings tab................................................... 7-19
Layout tab ................................................................. 7-20
Booklet (For DCP-8045D) 
(For Windows
® 2000/XP) ................................. 7-20
Paper/Quality tab ...................................................... 7-21
Advanced Options .................................................... 7-22
8How to scan using Windows® ............................................ 8-1
Scanning a document ....................................................... 8-1
TWAIN compliant........................................................ 8-1
How to access the Scanner ........................................ 8-2
Scanning a document into the PC .............................. 8-3
 
						

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Scanning a whole page .......................................... 8-3
Pre-Scanning to crop a portion you want to scan.... 8-4
Settings in the Scanner window.................................. 8-6
Image Type............................................................. 8-6
Resolution............................................................... 8-6
Scan Type .............................................................. 8-7
Brightness............................................................... 8-7
Contrast .................................................................. 8-7
Document Size ....................................................... 8-8
Scanning a document (For Windows
® XP only) ............. 8-10
WIA compliant........................................................... 8-10
How to access the scanner....................................... 8-10
Scanning a document into the PC ............................ 8-11
Scanning a document using the ADF ................... 8-11
Pre-Scanning to crop a portion you want to 
scan using the scanner glass ........................... 8-13
Brother Scanner Utility.......................................... 8-15
Using the scan key 
(For USB or Parallel interface cable users) ................. 8-16
Scan to E-mail .......................................................... 8-17
Scan to Image .......................................................... 8-17
Scan to OCR............................................................. 8-18
Scan to File ............................................................... 8-18
Using ScanSoft
® PaperPort® and OmniPage® OCR ...... 8-19
Viewing items............................................................ 8-20
Organizing your items in folders ............................... 8-21
Quick links to other applications ............................... 8-21
ScanSoft
® OmniPage® OCR lets you convert 
image text into text you can edit ........................... 8-22
You can Import items from other applications .......... 8-22
You can Export items in other formats...................... 8-23
Exporting an image file ......................................... 8-23
How to Uninstall PaperPort
® and 
ScanSoft® OmniPage®......................................... 8-23
9Using the Brother Control Center 
(For Windows® 98/98SE/Me/2000 Professional and 
Windows NT® WS 4.0) .......................................................... 9-1
Brother MFL-Pro Control Center................................. 9-1
AutoLoad the Brother Control Center ......................... 9-2
How to turn off AutoLoad ............................................ 9-2
Brother Control Center features........................................ 9-3
Auto Configuration ...................................................... 9-3
Scan key operations ................................................... 9-4
 
						

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Copy operations ......................................................... 9-4
Scanner settings for Scan and Copy buttons ............. 9-5
Global settings ............................................................ 9-5
Setting up the scanner configurations ........................ 9-6
Perform an operation from the Control Center screen .. 9-7
Scan to File....................................................................... 9-8
To access Scan to File Configurations screen ........... 9-8
Scanner settings ......................................................... 9-8
Destination folder........................................................ 9-9
Scan to E-mail ................................................................ 9-10
To access Scan to E-mail Configurations screen ..... 9-10
Scanner settings ....................................................... 9-10
E-mail application ..................................................... 9-11
Send to Options........................................................ 9-11
Scan to OCR (Word Processor) ..................................... 9-12
To access Scan to OCR Configurations screen ....... 9-12
Scanner settings ....................................................... 9-12
Word Processor ........................................................ 9-13
Scan to Image ................................................................ 9-14
To access Scan to Image Configurations screen ..... 9-14
Scanner Settings ...................................................... 9-14
Target Application..................................................... 9-14
Copy ............................................................................... 9-15
To access the Copy Configurations screen .............. 9-15
Scanner settings ....................................................... 9-15
Number of copies ..................................................... 9-15
10Using the Windows®-Based Brother SmartUI 
Control Center (For Windows® XP) .................................. 10-1
Brother SmartUI Control Center ..................................... 10-1
AutoLoad the Brother Control Center ....................... 10-2
How to turn off Auto Load ......................................... 10-2
Brother Control Center features ..................................... 10-3
Auto Configuration .................................................... 10-4
Hardware Section: Changing the Scan to button 
configuration ................................................................ 10-5
Scan to E-mail .......................................................... 10-6
Scan to File............................................................... 10-7
Scan to Image .......................................................... 10-8
Scan to OCR .......................................................... 10-10
Software Section .......................................................... 10-12
Scan ....................................................................... 10-13
Copy ....................................................................... 10-13
Custom ................................................................... 10-14
 
						

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Scan to File ................................................................... 10-15
Scan to E-mail .............................................................. 10-17
File attachments ..................................................... 10-19
Scanner settings ..................................................... 10-20
Scan to OCR (Word Processing program) ................... 10-21
Scan to Graphics application 
(example: Microsoft Paint) ......................................... 10-23
Copy ....................................................................... 10-25
Custom: User-defined buttons ...................................... 10-27
Customizing a user-defined button ......................... 10-27
1. Select the Scan Action ................................... 10-27
2. Select Configuration for the Scan Type. ......... 10-28
3. Select Scan Settings. ..................................... 10-32
11Using your DCP with a Macintosh® .................................. 11-1
Setting up your USB-equipped Apple® Macintosh® ....... 11-1
Using the Brother printer driver with your Apple® 
Macintosh® (Mac OS® 8.6 - 9.2) .................................. 11-2
Using the Brother Printer Driver with Your Apple® 
Macintosh® (Mac OS® X) ............................................. 11-4
Choosing page setup options ................................... 11-4
Specific settings ........................................................ 11-5
Using the PS driver with your Apple
® Macintosh®.......... 11-7
For Mac OS® 8.6 to 9.2 users................................... 11-7
For Mac OS® X users ............................................. 11-11
Using the Brother TWAIN scanner driver with your 
Macintosh
®................................................................. 11-14
Accessing the scanner............................................ 11-14
Scanning an image into your Macintosh
®............... 11-15
Scanning a whole page ...................................... 11-15
Pre-Scanning an image .......................................... 11-16
Settings in the Scanner window.............................. 11-17
Image.................................................................. 11-17
Scanning Area .................................................... 11-19
Business Card Size ............................................ 11-19
Adjusting the Image ............................................ 11-20
Using Presto!
® PageManager®..................................... 11-21
Highlights ................................................................ 11-21
System requirements .............................................. 11-22
Technical Support ................................................... 11-22
 
						

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12Network Scanning 
(Windows® 98/98SE/Me/2000 Professional and 
XP only)  .............................................................................. 12-1
Network License ....................................................... 12-1
Registering your PC with the DCP ........................... 12-1
Using the Scan key......................................................... 12-5
Scan to E-mail (PC) .................................................. 12-5
Scan to Image .......................................................... 12-6
Scan to OCR ............................................................ 12-7
Scan to File............................................................... 12-8
13Important information  ....................................................... 13-1
Federal Communications Commission (FCC) 
Declaration of Conformity (USA only) .................. 13-1
Important .............................................................. 13-2
Important – about the interface cable ................... 13-2
Industry Canada Compliance Statement 
(Canada only) ....................................................... 13-3
For your safety.......................................................... 13-3
International E
NERGY STAR® Compliance 
Statement ............................................................. 13-3
Laser safety .............................................................. 13-4
FDA regulations ........................................................ 13-4
Important safety instructions........................................... 13-6
Trademarks .................................................................... 13-8
14Troubleshooting and routine maintenance  ..................... 14-1
Troubleshooting ............................................................. 14-1
Error messages ........................................................ 14-1
Original jams............................................................. 14-4
Original is jammed in the top of the ADF unit. ...... 14-4
Original is jammed inside the ADF unit. ............... 14-4
Paper jams ............................................................... 14-5
Paper is jammed in the duplex tray 
(For DCP-8045D) ............................................. 14-9
If you are having difficulty with your DCP ............... 14-11
Improving the print quality ...................................... 14-14
Packing and shipping the DCP ..................................... 14-18
Routine maintenance.................................................... 14-21
Cleaning the scanner.............................................. 14-21
Cleaning the printer ................................................ 14-22
Cleaning the drum unit ........................................... 14-23
Replacing the toner cartridge ................................. 14-24
How to replace the toner cartridge ......................... 14-25
 
						

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Replacing the drum unit .......................................... 14-30
Checking the drum life ............................................ 14-34
Page Counter ......................................................... 14-34
15Optional accessories ......................................................... 15-1
Memory board................................................................. 15-1
Installing the optional memory board ........................ 15-2
Network (LAN) board ...................................................... 15-5
Before starting installation ........................................ 15-6
Step 1: Hardware installation .................................... 15-6
Step 2: Connecting the NC-9100h to an Unshielded 
Twisted Pair 10BASE-T or 100BASE-TX Ethernet 
Network ................................................................ 15-9
LED....................................................................... 15-9
TEST SWITCH ................................................... 15-10
Paper Tray #2 ......................................................... 15-11
GGlossary ............................................................................... G-1
SSpecifications ...................................................................... S-1
Product description .......................................................... S-1
General ............................................................................ S-1
Print media....................................................................... S-2
Copy ................................................................................ S-3
Scanner ........................................................................... S-3
Printer .............................................................................. S-4
Interfaces ......................................................................... S-4
Computer requirements ................................................... S-5
Consumable items ........................................................... S-6
Network (LAN) board (NC-9100h) ................................... S-7
Optional External Wireless Print/Scan Server 
(NC-2200w) .................................................................. S-8
16Index ....................................................................................... I-1