Xerox WorkCentre M118 User Manual

							Xerox CopyCentre/WorkCentre 118 User Guide 11
1 Before Using the Machine
Welcome to the Xerox family of CopyCentre/WorkCentre products.
This User Guide provides detailed information, technical specifications and procedures 
for using the integral features of the machine.
Xerox Welcome Center
If you need assistance during or after product installation, visit the Xerox web site for 
on-line solutions and support.
www.xerox.com
If you require further assistance, contact our experts at the Xerox Welcome Center. A 
local representative telephone number may have been provided when the product was 
installed. For convenience and future reference, please record the telephone number 
in the space below.
Welcome Center or local representative telephone number:
#
Xerox US Welcome Center: 1-800-821-2797
Xerox Canada Welcome Center: 1-800-93-XEROX (1-800-939-3769)
When you call the Welcome Center you will need the serial number which is located on 
the left side of the machine behind Cover A, as shown in the diagram.
For your convenience, record the serial number in the space below.
Serial Number:
Keep a record of any error messages. This information helps us solve problems faster.
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12 Xerox CopyCentre/WorkCentre 118 User Guide
Conventions
This section describes the conventions used throughout this User Guide. In this guide, 
you will find that some terms are used interchangeably:
• Paper is synonymous with media.
• Document is synonymous with original.
• Xerox CopyCentre/WorkCentre 118 is synonymous with the machine.
Key Operator
Key Operator describes the person who is responsible for hardware maintenance.
Orientation
Orientation is used to mean the direction of images on the page. When the image is 
upright, the paper (or other media) can be either long edge feed or short edge feed.
Long Edge Feed (LEF) 
When loading documents long edge feed into the document feeder, load with one of 
the long edges facing into the document feeder. The short edges appear at the top and 
bottom of the paper, facing the front and back of the document feeder. When loading 
paper long edge feed into a paper tray, place the paper with one of the long edges on 
the left-hand side and one of the short edges toward the front of the tray.
Short Edge Feed (SEF) 
When loading documents short edge feed into the document feeder, load with one of 
the short edges facing into the document feeder. The long edges appear on the top and 
bottom of the paper, facing the front and back of the document feeder. When loading 
paper short edge feed into a paper tray, place the paper with one of the short edges on 
the left-hand side and one of the long edges toward the front of the tray.
Text in [Square Brackets]
Indicate that these are names of the screens, tabs, buttons, features and option 
categories on the screen. They are also used when referring to file and folder names 
on a PC.
For example:
• Select [Original Type] on the [Image Quality] screen.
• Select [Save].
LEF Orientation SEF Orientation
Paper feed direction Paper feed direction
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							Conventions 
Xerox CopyCentre/WorkCentre 118 User Guide 13
Text in 
Indicate that these are names of the hard buttons, numeric or symbol buttons, lights on 
the control panel or symbols on the power switch label.
For example:
• Press the  button to display the Job Status screen.
• Press the  button on the control panel to clear the suspended job.
Italic Typeface
The Italic Typeface is used to indicate references to other sections and chapters.
For example:
• For information about cleaning the document glass, refer to the Maintenance 
chapter on page 165.
• Paper Supply – page 54.
Warnings
Warnings are statements that alert you to the possibility of personal harm. 
For example:
WARNING: This product must be connected to a protective earth circuit.
Cautions
Cautions are statements that suggest the possibility of mechanical damage as a result 
of an action. 
For example:
CAUTION: Use of controls, adjustments or performance of procedures other 
than those specified herein may result in hazardous light exposure.
Notes
Notes are statements that provide additional information. 
For example:
NOTE: If the document feeder is not fitted to the machine, this feature is not available.
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							1 Before Using the Machine 
14 Xerox CopyCentre/WorkCentre 118 User Guide
Related Information Sources
The following additional sources of information are available for the machine.
• Xerox CopyCentre/WorkCentre 118 Quick Reference Guide
• Xerox CopyCentre/WorkCentre 118 System Administration Guide
• The On-line Help system (Print Drivers and CentreWare Utilities)
• The CentreWare Utilities Documentation (HTML)
NOTE: The screens shown in this guide apply to a fully configured machine, so they 
may not exactly represent the configuration in use.
Safety Notes
Read these safety notes carefully before using this product to make sure you operate 
the equipment safely.
Your Xerox/Fuji Xerox product and recommended supplies have been designed and 
tested to meet strict safety requirements. These include safety agency approval, and 
compliance to established environmental standards. Please read the following 
instructions carefully before operating the product and refer to them as needed to 
ensure the continued safe operation of your product.
The safety and environment testing and performance of this product have been verified 
using Xerox materials only.
WARNING: Any unauthorized alteration, which may include the addition of new 
functions or connection of external devices, may impact the product 
certification. Please contact your authorized Service Provider for more 
information.
Warning Markings
All warning instructions marked on or supplied with the product should be followed.
Electrical Supply
This product shall be operated from the type of electrical supply indicated on the 
product’s data plate label. If you are not sure that your electrical supply meets the 
requirements, please consult your local power company for advice.
Warning This WARNING alerts users to areas of the product where there is 
the possibility of personal injury.
Warning This WARNING alerts users to areas of the product where there 
are heated surfaces, which should not be touched.
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							Safety Notes 
Xerox CopyCentre/WorkCentre 118 User Guide 15
WARNING: This product must be connected to a protective earth 
circuit.
This product is supplied with a plug that has a protective earth pin. This plug 
will fit only into an earthed electrical outlet. This is a safety feature. To avoid risk of 
electric shock, contact your electrician to replace the electrical outlet if you are unable 
to insert the plug into it. Never use an earthed adapter plug to connect the product to 
an electrical outlet that lacks an earth connection terminal.
Operator Accessible Areas
This equipment has been designed to restrict operator access to safe areas only. 
Operator access to hazardous areas is restricted with covers or guards, which would 
require a tool to remove. Never remove these covers or guards.
Maintenance
Any operator product maintenance procedures will be described in the customer 
documentation supplied with the product. Do not carry out any maintenance 
procedures on this product which are not described in the customer documentation.
Cleaning Your Product
Before cleaning this product, unplug the product from the electrical outlet. Always use 
materials specified for this product. The use of other materials may result in poor 
performance and may create a hazardous situation. Do not use aerosol cleaners, they 
may be explosive and flammable under certain circumstances.
WARNING - Electrical Safety Information
ZOnly use the power cord supplied with this equipment.
ZPlug the power cord directly into a grounded electrical outlet easily accessible. Do 
not use an extension cord. If you do not know whether an outlet is grounded, consult 
a qualified electrician.
ZThis equipment is to be used on a branch circuit that has larger capacity than rated 
ampere and voltage of this machine. See data plate on the rear panel for the rated 
ampere and voltage of this equipment. If the machine needs to be moved to a 
different location, contact a Xerox Service Representative or your authorized local 
representative or service support organization.
ZImproper connection of the equipment-grounding conductor can result in an electric 
shock.
XDo not place this equipment where people might step on or trip over the power cord.
XDo not place objects on the power cord.
XDo not override or disable electrical or mechanical interlocks.
XDo not obstruct the ventilation openings.
XNever push objects of any kind into slots or openings on the equipment.
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16 Xerox CopyCentre/WorkCentre 118 User Guide
ZIf any of the following conditions occur, switch off the power to the machine 
immediately and disconnect the power cord from the electrical outlet. Call an 
authorized local service representative to correct the problem.
– The equipment emits unusual noises or odors.
– The power cord is damaged or frayed.
– A wall panel circuit breaker, fuse, or other safety device has been tripped.
– Liquid has spilled into the equipment.
– The equipment is exposed to water.
– Any part of the equipment is damaged.
Disconnect Device
The power cable is the disconnect device for this equipment. It is attached to the side 
of the machine as a plug-in device. To remove all electrical power from the equipment, 
disconnect the power cable from the electrical outlet.
Laser Safety Information
CAUTION: Use of controls, adjustments or performance of procedures other 
than those specified herein may result in hazardous light exposure.
With specific regard to laser safety, the equipment complies with performance 
standards for laser products set by government, national and international agencies as 
a Class 1 laser product. It does not emit hazardous light, as the beam is totally enclosed 
during all phases of customer operation and maintenance.
Operational Safety Information
To ensure the continued safe operation of your Xerox/Fuji Xerox equipment, follow 
these safety guidelines at all times.
Do These:
• Always connect equipment to a correctly grounded power outlet. If in doubt, have 
the outlet checked by a qualified electrician.
ZThis equipment must be connected to a protective earth circuit.
This equipment is supplied with a plug that has a protective earth pin. This plug will 
fit only into an earthed electrical outlet. This is a safety feature. To avoid risk of 
electric shock, contact your electrician to replace the electrical outlet if you are 
unable to insert the plug into it. Never use a plug that lacks an earth connection 
terminal to connect the product to an electrical outlet.
• Always follow all warnings and instructions that are marked on or supplied with the 
equipment.
• Always exercise care when moving or relocating equipment. Please contact your 
local Xerox/Fuji Xerox Service Department, or your local support organization to 
arrange relocation of the product to a location outside of your building.
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							Safety Notes 
Xerox CopyCentre/WorkCentre 118 User Guide 17
• Always locate the equipment in an area that has adequate ventilation, and space for 
servicing. See installation instructions for minimum dimensions.
• Always use materials and supplies specifically designed for your Xerox/Fuji Xerox 
equipment. Use of unsuitable materials may result in poor performance.
• Always unplug this equipment from the electrical outlet before cleaning.
Do Not Do These:
• Never use a plug that lacks an earth connection terminal to connect the product to 
an electrical outlet. 
• Never attempt any maintenance procedures that are not specifically described in the 
customer documentation.
• This equipment should not be placed in a built-in unit unless proper ventilation is 
provided. Please contact your authorized local dealer for further information.
• Never remove covers or guards that are fastened with screws. There are no 
operator serviceable areas within these covers.
• Never locate the equipment near a radiator or any other heat source.
• Never push objects of any kind into the ventilation openings.
• Never override or “cheat” any of the electrical or mechanical interlock devices.
• Never operate the equipment if you notice unusual noises or odors. Disconnect the 
power cord from the electrical outlet and contact your local Xerox/Fuji Xerox Service 
Representative or Service Provider immediately.
Maintenance Information
Do not attempt any maintenance procedures that are not specifically described in the 
customer documentation supplied with your machine.
• Do not use aerosol cleaners. The use of cleaners that are not approved may cause 
poor performance of the equipment, and could create a dangerous condition.
• Use supplies and cleaning materials only as directed in customer documentation. 
Keep all these materials out of the reach of children.
• Do not remove covers or guards that are fastened with screws. There are no parts 
behind these covers that you can maintain or service.
• Do not perform any maintenance procedures unless you have been trained to do 
them by an authorized local dealer or unless a procedure is specifically described in 
the customer documentation.
Ozone Safety Information
This product will produce ozone during normal operation. The ozone produced is 
heavier than air and is dependent on copy volume. Adhering to the correct 
environmental conditions as specified in the Xerox installation instructions will ensure 
that the concentration levels meet safe limits.
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18 Xerox CopyCentre/WorkCentre 118 User Guide
If you need additional information about ozone, please request the publication Ozone 
by calling 1-800-828-6571 in the United States and Canada. In other markets please 
contact your Service Provider.
For Consumables
Store all consumables in accordance with the instructions given on the package or 
container. 
ZKeep all consumables away from the reach of children.
ZNever throw toner, toner cartridges or toner containers into an open flame.
Radio Frequency Emissions
United States, Canada, Europe, Australia/New Zealand
NOTE: This equipment has been tested and found to comply with the limits for a class 
A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to 
provide reasonable protection against harmful interference when the equipment is 
operated in a commercial environment. This equipment generates, uses, and can 
radiate radio frequency energy and, if not installed and used in accordance with the 
customer documentation, may cause harmful interference to radio communications. 
Operation of this equipment in a residential area is likely to cause harmful interference 
in which case the user is required to correct the interference at their own expense.
Changes and modifications to this equipment not specifically approved by Xerox/Fuji 
Xerox may void the users authority to operate this equipment.
Shielded interface cables must be used with this equipment to maintain compliance 
with FCC regulations in the United States and the Radiocommunications Act 1992 in 
Australia/New Zealand as applicable.
Product Safety Certification
This product is certified by the following Agency using the Safety standards listed.
This product was manufactured under a registered ISO9001 Quality system.
AgencyStandard
Underwriters Laboratories Inc. UL60950-1 1st (2003) (USA/Canada)
NEMKO IEC60950-1 Edition 1 (2001)
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							Regulatory Information 
Xerox CopyCentre/WorkCentre 118 User Guide 19
Regulatory Information
CE Mark
The CE mark applied to this product symbolizes Xeroxs declaration of conformity with 
the following applicable Directives of the European Union as of the dates indicated:
January 1, 1995: Council Directive 72/23/EEC amended by Council directive 93/68/
EEC, approximation of the laws of the member states related to low voltage equipment.
January 1, 1996: Council directive 89/336/EEC, approximation of the laws of the 
member states related to electromagnetic compatibility.
March 9, 1999: Council Directive 99/5/EC, on radio equipment and telecommunications 
terminal equipment and the mutual recognition of their conformity.
A full declaration of conformity, defining the relevant directives and referenced 
standards, can be obtained from your authorized local dealer.
WARNING: In order to allow this equipment to operate in proximity to Industrial 
Scientific and Medical (ISM) equipment, the external radiation from the ISM 
equipment may have to be limited or special mitigation measures taken.
WARNING: This is a Class A product. In a domestic environment the product may 
cause radio frequency interference, in which case the user may be required to 
take adequate measures.
WARNING: Shielded interface cables must be used with this product to maintain 
compliance with Council Directive 89/336/EEC.
WARNING: Use AWG26 or thicker telephone line to this equipment.
For FAX Function
USA
FAX Send Header Requirements:
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to 
use a computer or other electronic device, including a FAX machine, to send any 
message unless such message clearly contains in a margin at the top or bottom of each 
transmitted page or on the first page of the transmission, the date and time it is sent 
and an identification of the business or other entity, or other individual sending the 
message and the telephone number of the sending machine or such business, other 
entity or individual. The telephone number provided may not be a 900 number or any 
other number for which charges exceed local or long distance transmission charges.
In order to program this information into your machine, refer to customer 
documentation and follow the steps provided.
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20 Xerox CopyCentre/WorkCentre 118 User Guide
Data Coupler Information:
This equipment complies with Part 68 of the FCC rules and the requirements adopted 
by the Administrative Council for Terminal Attachments (ACTA). On the rear of this 
equipment is a label that contains, among other information, a product identifier in the 
format US:AAAEQ##TXXXX. If requested, this number must be provided to the 
Telephone Company.
A plug and jack used to connect this equipment to the premises wiring and telephone 
network must comply with the applicable FCC Part 68 rules and requirements adopted 
by the ACTA. A compliant telephone cord and modular plug is provided with this 
product. It is designed to be connected to a compatible modular jack that is also 
compliant. See installation instructions for details.
You may safely connect the machine to the following standard modular jack: USOC RJ-
11C using the compliant telephone line cord (with modular plugs) provided with the 
installation kit. See installation instructions for details.
The Ringer Equivalence Number (REN) is used to determine the number of devices 
that may be connected to a telephone line. Excessive RENs on a telephone line may 
result in the devices not ringing in response to an incoming call. In most but not all 
areas, the sum of RENs should not exceed five (5.0). To be certain of the number of 
devices that may be connected to a line, as determined by the total RENs, contact the 
local Telephone Company. For products approved after July 23, 2001, the REN for this 
product is part of the product identifier that has the format US:AAAEQ##TXXXX. The 
digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3). 
For earlier products, the REN is separately shown on the label.
If this Xerox equipment causes harm to the telephone network, the Telephone 
Company will notify you in advance that temporary discontinuance of service may be 
required. But if advance notice is not practical, the Telephone Company will notify the 
customer as soon as possible. Also, you will be advised of your right to file a complaint 
with the FCC if you believe it is necessary. 
The Telephone Company may make changes in its facilities, equipment, operations or 
procedures that could affect the operation of the equipment. If this happens, the 
Telephone Company will provide advance notice in order for you to make necessary 
modifications to maintain uninterrupted service.
If trouble is experienced with this Xerox equipment, for repair or warranty information, 
please contact the appropriate service center; details of which are displayed either on 
the machine or contained within the User Guide. If the equipment is causing harm to 
the telephone network, the Telephone Company may request that you disconnect the 
equipment until the problem is resolved.
Repairs to the machine should be made only by a Xerox Service Representative or an 
authorized Xerox Service Provider. This applies at any time during or after the service 
warranty period. If unauthorized repair is performed, the remainder of the warranty 
period is null and void. This equipment must not be used on party lines. Connection to 
party line service is subject to state tariffs. Contact the state public utility commission, 
public service commission or corporation commission for information.
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