Xerox WorkCentre M118 User Manual

							Status 
Xerox CopyCentre/WorkCentre 118 User Guide 101
Status
This page allows you to check the status of the paper trays, output trays, and 
consumables on the machine. The details displayed may differ from those shown on 
the screen of the machine.
Follow the steps below to select features available on the [Status] tab.
1.Click [Status] on the Header Panel of the home page.
2.On the collapsible menu of the Left Panel, click the required feature.
General
This page displays the machine information and status. It also displays the [Refresh 
Status] and [Reboot] buttons. Click the [Refresh Status] button to display the latest 
information.
Trays
This page displays the status of the paper tray and output tray.
Paper Tray
Trays
Lists the available paper trays, namely Tray 1, Tray 2 (optional), Tray 3 (optional), 
Tray 4 (optional), and Tray 5 (Bypass Tray).
NOTE: Displayed trays will depend on the configuration.
Status
Displays the status of the paper tray.
NOTE: The status of the paper tray may be displayed as [Unknown] if the machine is 
in the power saver mode.
Paper Remaining
Displays the percentage of paper still available in each tray in 25% increments.
Paper Size
Displays the size of paper loaded in each tray.
Paper Type
Displays the type of paper loaded in each tray.
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102 Xerox CopyCentre/WorkCentre 118 User Guide
Priority
Displays the priority of each tray when Auto Tray Switching is selected. The highest 
priority will be number 1. The greater the number, the lower the priority. You can 
change the priority settings using [Paper Tray Attributes] on the [Properties] page.
Output Tray
Trays
Displays the name of the output tray.
Status
Displays the status of the output tray.
Consumables
The consumables menu displays the status of the drum cartridge and toner cartridge. 
The status determines if you need to replace the consumable.
Drum Cartridge
Displays the status of the drum cartridge.
NOTE: If [Replace Now] is displayed, replace with a new drum cartridge.
Toner Cartridge
Displays the status of the toner cartridge.
NOTE: If remaining toner becomes low, replace with a new toner cartridge.
Properties
This page allows you to view and set the machine properties. These include the 
machine details and configuration, the CentreWare Internet Services settings, the port 
settings, protocol settings, emulation settings as well as the memory settings. The 
displayed items will depend on the model and configuration of the machine.
NOTE: Some settings with data entry use bytes as units of data volume. Each 
character that you enter is one byte.
1.Click [Properties] on the Header Panel of the home page.
2.Select an item from the collapsible menu on the Left Panel. To select an item in 
the [Port Settings], [Protocol Settings] or [Emulation Settings] folder, click “+” sign 
on the left of the folder to open the item, if it is hidden.
3.To change settings, use the drop-down list box, text boxes and check boxes on 
the page.
The default settings in the drop-down list box are indicated with an asterisk (*).
4.After changes have been entered, click [Apply New Settings].
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							Properties 
Xerox CopyCentre/WorkCentre 118 User Guide 103
• To cancel any changes you have made, click [Restore Settings].
• To display the current machine settings, click [Refresh Status].
Depending on the selected items, you may be required to enter the Key Operator name 
and password. The default name is “admin” and the default password is “x-admin”. 
Some settings will be only available after you reboot the machine from CentreWare 
Internet Services or after the machine is switched off and on.
Properties Features
The following table displays the setting items available within this page.
Feature name Setting items
Machine Details Product Name
Indicates the name of the product. This is a display-only 
item.
Serial No.
Indicates the serial number of the machine. This is a display-
only item.
Name
Enter the name of the machine.
Location
Enter the location of the machine.
Contact Person
Enter the name of the Key Operator. Up to 255 characters 
can be entered.
Administrator E-mail Address
Enter the e-mail address for the Key Operator. Up to 64 
bytes can be entered.
Comment
Enter a comment about the machine.
Configuration Memory
Displays the size of the RAM, each enabled port as well as 
the emulation in use.
Available Printer Language
Displays the printer language used by the machine and its 
version number.
Software
Displays the software version and status installed on the 
machine.
Options
Displays the print area of the optional RAM.
Hardware
Displays the hardware installed, such as the ethernet port.
CountersDisplays the Total Impressions (printed documents only, 
copies and faxes are not included).
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104 Xerox CopyCentre/WorkCentre 118 User GuidePaper Tray Attributes Trays
Displays the name of the tray.
Paper Type
Displays the paper type settings.
Priority
Allows you to configure the priority of the paper supply from 
a specified tray.
Paper Settings Paper Type
Displays the paper type. Specify the priority settings for each 
paper type.
Paper Name
Enter the name for [Custom Paper 1] to [Custom Paper 3]. 
Up to 8 characters can be entered for each name.
Priority
Allows you to configure the priority settings when the Auto 
Tray is selected for the various paper types.
Address BookThis page displays the information of the destination 
registered in Speed Dial and allows you to configure, edit or 
delete the settings for the Speed Dial code. Enter Speed Dial 
codes and click [Edit] to configure. The Key Operator name 
and password are required to log in to change the settings. 
The default name is “admin” and default password is “x-
admin”.
Address Book
Allows you to make detailed settings as follows:
Speed Dial - Displays the Speed Dial code. This is a display-
only item.
Address Type – Allows you to select a fax number or an e-
mail address to register.
Recipient Address – Enter the fax number or the e-mail 
address of the destination. Up to 64 bytes can be entered.
Recipient Name – Enter the recipient name. Up to 12 bytes 
can be entered.
Index – Enter one index letter which allows you to search 
through the fax numbers or the e-mail addresses.
The characters that can be used as the index are the 
alphabet from A to Z (uppercase letters only) and numeric 
from 0 to 9.
The letters you can enter for text searches of the Address 
Book is different between CentreWare Internet Services and 
the control panel.
Communication Mode – Allows you to select the 
communication mode.
Communication Speed – Allows you to select the 
communication speed.
F Code – Enter an F Code of not more than 20 digits.
Password (F Code Communication) – Enter a password of 
not more than 20 digits for the F Code.
Feature name Setting items
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							Properties 
Xerox CopyCentre/WorkCentre 118 User Guide 105Mail Notice Settings Notice Frequency
Select the frequency of sending the status e-mail.
Notice Day (Weekly)
Allows you to specify the day of the week on which the 
status e-mail is sent.
Notice Date (Monthly)
Allows you to specify the date on which the monthly status 
e-mail is sent.
Notice Time
Allows you to specify the time to send the e-mail notice.
IP Reject Frequency
Allows you to specify the number of rejections before 
sending an e-mail notice for users whose IP addresses are 
not registered in the permitted addresses.
Domain Reject Frequency
Allows you to specify the number of rejections before 
sending an e-mail notice for users whose domains are not 
registered in the permitted domains.
Next Notice Date
Displays the next transmission date.
Mail Recipient Settings:
Allows you to specify up to three recipient e-mail addresses 
when Regular Notice, IP Reject Notice or Domain Reject 
Notice is checked. Up to 128 bytes can be entered.
Auditron (Print) Auditron (Print)
Select the check box to enable.
Non-account Print
Select the check box to enable.
Account Number
Allows you to change the information of account users. Click 
[Edit] to configure.
User Account Settings (Print):
Allows you to make detailed settings as follows:
Account Number – This is a display-only item.
User Name – Enter the user name.
Password – Enter a 4 to 12 digit number for the password.
Black Account Limit – Allows you to configure the limitation 
of black and white prints for each account.
Feature name Setting items
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106 Xerox CopyCentre/WorkCentre 118 User GuideInternet Services Settings Auto Refresh Interval
Use to enter a time interval when the contents of the browser 
display will be refreshed automatically.
Display Language – Allows you to select the language to be 
displayed.
Administrator Mode
Allows you to specify whether to appoint the Key Operator 
for CentreWare Internet Services settings.
Administrator Name
Enter the Key Operator name.
Administrator Password
Enter the Key Operator password.
Re-enter Password
Allows you to verify the Key Operator password by re-
entering the same password.
Port StatusThis page displays the port settings and allows you to select 
whether to enable or disable different ports used in the 
printer.
For more information about these ports, refer to the System 
Administration Guide.
Parallel
Select the check box to enable.
USB
Select the check box to enable.
EtherTalk
Select the check box to enable.
SMB
Select the check box to enable. You can also configure the 
Transport Protocol to be used. To enable the Transport 
Protocol, select the check box of TCP/IP and/or NetBEUI.
NetWare
Select the check box to enable. You can also configure the 
Transport Protocol to be used. To enable the Transport 
Protocol, select the check box of IPX/SPX and/or TCP/IP.
LPD
Select the check box to enable.
SNMP
Select the check box to enable. You can also configure the 
Transport Protocol to be used. To enable the Transport 
Protocol, select the check box of UDP and/or IPX.
IPP
Select the check box to enable.
Port9100
Select the check box to enable.
UPnP
Select the check box to enable.
Send E-mail
Select the check box to enable.
Mail Notice Services
Select the check box to enable.
Internet Services
Select the check box to enable.
Feature name Setting items
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							Properties 
Xerox CopyCentre/WorkCentre 118 User Guide 107Port SettingsThis page displays the port settings for your machine, for 
example, Ethernet and Parallel. Port Settings allows you to 
configure the settings. Items displayed on this page will 
depend on the model and settings of your printer.
Ethernet
This page allows you to configure the Ethernet transmission 
rate.
Ethernet Settings – You can select one of the following 
options.
• Auto: Detects the Ethernet transmission rate 
automatically.
• 100BASE-TX: Selects 100BASE-TX as the default value.
• 10BASE-T: Selects 10BASE-T as the default value.
MAC Address – This is a display-only item.
Parallel
This page allows you to configure the parallel port settings.
Bi-directional Communication – Enable or disable 
bidirectional communication (IEEE1284).
Auto Eject Time – Specifies the time when the paper will be 
automatically ejected if no data is sent to the printer.
Adobe Communication Protocol – This is only displayed 
when PostScript is enabled. Select one of the following 
options.
• Normal: Select this when the communication protocol is in 
the ASCII format.
• Binary: Select this when the communication protocol is in 
the binary format.
• TBCP: Select this to switch between the specific control 
codes when the communication protocols involve both 
ASCII and binary formats.
USB
This page allows you to configure the USB settings.
Auto Eject Time – Specifies the time when the paper will be 
automatically ejected if no data is sent to the printer.
Adobe Communication Protocol – This is only displayed 
when PostScript is enabled. Select one of the following 
options.
• Normal: Select this when the communication protocol is in 
the ASCII format.
• Binary: Select this when the communication protocol is in 
the binary format.
• TBCP: Select this to switch between the specific control 
codes when the communication protocols involve both 
ASCII and binary formats.
Feature name Setting items
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108 Xerox CopyCentre/WorkCentre 118 User GuideProtocol Settings EtherTalk
This is only displayed when PostScript is enabled.
Printer Name – Enter the printer name for EtherTalk.
Zone Name – Enter the EtherTalk zone name.
Printer Type – This is a display-only item.
SMB
This page allows you to configure the SMB protocol settings 
for the following options.
Workgroup – Enter the workgroup name. Up to 15 
characters can be entered.
Host Name – Enter the host name.  Up to 32 characters can 
be entered.
Administrator Name – Enter the Key Operator name.
Administrator Password – Enter the Key Operator password.
Re-enter Password – Allows you to verify the Key Operator 
password by re-entering the same password specified in 
Administrator Password.
Maximum Sessions – Allows you to specify the maximum 
number of sessions.
TBCP Filter – This is only displayed when PostScript is 
enabled.
Unicode Support – Allows you to configure whether to notify 
the host name and workgroup name in Unicode characters 
during SMB transmission.
Auto Master Mode – Allows you to enable/disable (on/off) 
Auto Master Mode. Enable Auto Master Mode to allow the 
machine to become the domain master browser at startup if 
there is no master browser in the workgroup. This allows 
computers in the workgroup to access the machine 
automatically. When Auto Master Mode is disabled, the 
workgroup must have a designated domain master browser 
for the entire domain.
Encrypt Password – Allows you to enable/disable Encrypt 
Password during SMB transmission.
NetWare
This page allows you to configure the following settings for 
NDS, transport protocol and SLP.
Host Name – Enter the host name.
Active Mode – Selects the Active Mode for the printer when 
using NetWare.
• Directory: PServer Mode: Select this when using the 
printer server mode in directory service.
• Bindery: PServer Mode: Select this when using the printer 
server mode in bindery service.
File Server Name – Enter the file server name.
Polling Interval – Set the time interval from when print data 
enter the print queue until printing starts.
Number of Search – Enter the maximum number of 
searches. You can enter a number within the range of 1–
100.
Password – Enter the print server (PServer) password.
Re-enter Password – Allows you to verify the configured 
password by re-entering the same password.
TBCP Filter – This is only displayed when PostScript is 
enabled.
Feature name Setting items
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							Properties 
Xerox CopyCentre/WorkCentre 118 User Guide 109Protocol SettingsTree Name – Enter the tree name.
Context Name – Enter the context name of the Print Server 
Object. Up to 511 characters can be entered, with the 
exception of + (plus sign),  (backslash), and ~ (tilde).
Transport Protocol (IPX/SPX) – Allows you to configure the 
IPX/SPX settings.
Frame Type – The menu displayed depends on whether 
Ethernet or Token Ring is enabled. When Ethernet is 
enabled:
• Auto: Automatically configures the active frame type.
• Ethernet II: Selects Ethernet frame type.
• Ethernet 802.3: Selects IEEE802.3 frame type.
• Ethernet 802.2: Selects IEEE802.3/IEEE802.2 frame 
type.
• Ethernet SNAP: Selects IEEE802.3/IEEE802.2/SNAP 
frame type.
Network Address – Displays the network address in the 
xxxxxxxx:xxxxxxxxxxx format.
SLP – SLP will only be displayed when NetWare is selected 
in Port Status and TCP/IP is selected as the Transport 
Protocol.
Active Discovery – Allows you to enable/disable the 
automatic detection of the SLP directory agent.
TCP/IP
This page allows you to configure the following TCP/IP 
settings.
Host Name – Enter the host name. Up to 32 characters 
including a hyphen can be entered. Ensure the DNS 
information is populated correctly if Host Name is used.
Get IP Address – Allows you to set the method for obtaining 
the IP address by selecting the drop down menu to access 
the following options.
• Manual: The user will specify all the addresses.
• DHCP: The address will automatically be set via DHCP.
• BOOTP: The address will automatically be set via 
BOOTP.
• RARP: The address will automatically be set via RARP.
• DHCP/Autonet: The address will automatically be set via 
DHCP/Autonet.
IP Address – Enter the IP address allocated to the machine 
in the xxx.xxx.xxx.xxx format.
Subnet Mask – Enter the subnet mask in the xxx.xxx.xxx.xxx 
format.
Gateway Address – Enter the gateway address in the 
xxx.xxx.xxx.xxx format.
DNS:
Configure DNS settings for the following situations:
Get DNS Address – Allows you to enable/disable the 
automatic setting of the DNS server address via DHCP.
Feature name Setting items
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110 Xerox CopyCentre/WorkCentre 118 User GuideProtocol SettingsDNS Address 1–3 – Enter the DNS address 1, DNS address 
2 and DNS address 3 in the xxx.xxx.xxx.xxx format.
DNS Name – Enter the DNS domain name.
Generate Domain Search List Automatically – Allows you to 
enable/disable the automatic setting to generate the domain 
search list.
Domain Name 1–3 – Enter the domain name for domain 
name 1, domain name 2 and domain name 3.
Connection Time-Out – Specifies the time-out period when 
searching the domain.
Dynamic DNS Update – Allows you to enable/disable the 
dynamic DNS update.
WINS Server:
Get WINS Server Address – Allows you to enable/disable 
the automatic setting of the primary and secondary WINS 
server address via DHCP.
Primary WINS Server Address – Enter the primary WINS 
address in the xxx.xxx.xxx.xxx format.
Secondary WINS Server Address – Enter the secondary 
(backup) WINS address in the xxx.xxx.xxx.xxx format.
IP Address List:
IP Filter – Allows you to limit the IP address used for 
receiving print data when TCP/IP is enabled. Click [Edit] for 
more details about this setting. The Key Operator name and 
password are required to log in for the settings. The default 
name is “admin” and default password is “x-admin”.
• No. – Displays the entry number of the IP address list 
from 1 to 10.
• Permitted IP Address – Enter the IP address for receiving 
print data when TCP/IP is enabled.
• IP Mask – Enter an IP address mask for each IP address 
entered in Permitted IP Address.
LPD
This page allows you to configure the time-out settings for 
the LPD port.
Port Number – The standard LPD port number is 515.
TBCP Filter – This is only displayed when PostScript is 
enabled.
Connection Time-Out – Specifies the time-out period when 
transmission fails.
SNMP
When accessing the printer via SNMP, configure the 
following options on this page:
Community Name (Read Only) – Enter the community name 
used for reference and display.
Community Name (Read/Write) – Enter the read/write 
community name.
Community Name (Trap Notification) – Enter the trap 
notification community name.
Key Operator – Enter the name of the Key Operator.
Feature name Setting items
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