Xerox WorkCentre M118 User Manual

							E-mail Features 
Xerox CopyCentre/WorkCentre 118 User Guide 91
400 dpi Photo
Specifies a 400 dpi resolution for documents that contain photographs only.
600 dpi Photo
Specifies a 600 dpi resolution for documents that contain photographs only.
400 dpi Text/Photo
Specifies a 400 dpi resolution for documents that contain both text and photographs.
600 dpi Text/Photo
Specifies a 600 dpi resolution for documents that contain both text and photographs.
Lighten/Darken
This feature allows you to adjust the density of scanned images in five levels. Use the 
 buttons to lighten or darken the image.
1.Press the  or  button to display 
[Lighten/Darken] on the E-mail screen.
2.Select [Lighten/Darken] using the 
 button.
3.Move T on the screen by selecting [Darken] or [Lighten] using the  
button to select the density level.
4.Press the  button.
Scan Size
Using this feature, the size of the document can be automatically detected or selected 
from a list of preset sizes. If a preset size is selected, documents will be scanned 
according to the specified size regardless of their actual size.
1.Press the  or  button to display 
[Scan Size] on the E-mail screen.
2.Select [Scan Size] using the  
button.
3.Select the required option.
4.Press the  button.
Auto Detect
Detects the size of the document automatically.
Standard size documents can be automatically detected. If it is not a standard size 
document, switch to the nearest standard size. For more information about sizes that 
can be automatically detected, refer to When Using the E-mail Feature in the 
Specifications chapter on page 205.
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92 Xerox CopyCentre/WorkCentre 118 User Guide
Presets
Allows you to select from the preset standard sizes.
Reduce/Enlarge
This feature allows you to reduce or enlarge a scanned document to a specified ratio.
1.Press the  or  button to display 
[Reduce/Enlarge] on the E-mail screen.
2.Select [Reduce/Enlarge] using the 
 button.
3.Select the required option.
4.Press the  button.
100%
Scans the document the same size as the original document.
Presets
Allows you to select from the preset reduction/enlargement ratios.
File Format
This feature allows you to select the file format to save scanned data.
1.Press the  or  button to display 
[File Format] on the E-mail screen.
2.Select [File Format] using the  
button.
3.Select the required option.
4.Press the  button.
TIFF 
Saves scanned data in TIFF (Tagged Image File Format).
PDF
Saves scanned data in PDF (Portable Document Format).
Transmission Report
With this feature enabled, the machine prints a report at the end of the transmission 
that shows the transmission result.
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							E-mail Features 
Xerox CopyCentre/WorkCentre 118 User Guide 93
The Key Operator specifies whether to print out a report when sending e-mail to a 
single destination, whether to print out a report when sending e-mail to multiple 
destinations, and whether to print out the scanned documents with the report. For more 
information about reports, refer to Transmission Report in the Setups chapter on 
page 157.
1.Press the  or  button to display 
[Trans. Report] on the E-mail screen.
2.Select [Trans. Report] using the 
 button.
3.Select the required option.
4.Press the  button.
Undelivered
Prints a report only when transmission fails.
OFF
Never prints a report.
On
Always prints a report no matter how the transmission ends.
2 Sided Originals
When using the DADF, use this feature to specify whether the documents are single-
sided or double-sided, and the orientation of the documents.
1.Press the  or  button to display 
[2 Sided Originals] on the E-mail 
screen.
2.Select [2 Sided] using the  
button.
3.Select the required option.
4.Press the  button.
1 Sided
Scans single-sided documents.
2 Sided
Scans double-sided documents. When you select this option, the [Originals] screen 
displays allowing you to select from the following options.
• Rotate Side 2 Off  – Select to scan double-sided documents opened side by side.
• Rotate Side 2 On – Select to scan double-sided documents opened vertically.
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							5 E-mail 
94 Xerox CopyCentre/WorkCentre 118 User Guide
Sender
For sender information, you can use the machines address assigned by the Key 
Operator or select the address registered as a Speed Dial code in the Address Book.
For information about Speed Dial, refer to Speed Dial in the Setups chapter on 
page 159.
1.Press the  or  button to display 
[Sender] on the E-mail screen.
2.Select [Sender] using the  
button.
3.Select the required option.
4.Press the  button.
System Admin.
Uses the machines address assigned by the Key Operator.
Address Book
Displays the list of e-mail addresses registered in the Address Book.
1.Select [Address Book] using the 
 button on the [Sender] screen.
2.Select the required address by selecting 
[T] or [S] using the  button.
3.Press the  button. The specified address is indicated by an 
asterisk (*).
4.Press the  button.
NOTE: If no name is registered in the Address Book, the machine displays the e-mail 
address assigned to the machine by the Key Operator.
Search by Index
Allows you to locate an e-mail address by the index character assigned to the address 
when registered in Speed Dial. To search by index character, follow the steps below.
1.For Entry Mode, switch between [Alphabet] for a letter and [Number] for a number 
using the  button.
2.Enter an index character using the alphanumeric keypad.
3.Select [Confirm] using the  button or press the  button. The list of 
addresses that match the entered index displays.
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							Xerox CopyCentre/WorkCentre 118 User Guide 95
6Print
This chapter contains information about using the optional print features, which are 
dependent on your machine configuration. With this feature, you send printing jobs 
from a PC directly to the machine.
You can also send a PDF file directly to the machine for printing without using the print 
driver. This is called PDF Direct Printing. PDF Direct Printing is available when you 
install the PostScript Kit. For more information about PDF Direct Printing, refer to the 
documentation in the PostScript Driver Library CD-ROM.
Print Driver Features
In order to print from your PC, a print driver must be installed on the PC. If you have 
installed an earlier version of the printer driver, uninstall it first before installing the new 
version.
For instructions on installing the print driver, refer to the documentation in the 
CentreWare CD-ROM.
When you select the machine as the printer, the associated print screen is displayed 
on the PC. Select the [Print] menu from the toolbar to display the print screen.
For more information, refer to PCL driver On-line Help.
NOTE: Only those features relevant to the machine configuration will be available.
Job Type
• FAX - Select this to send faxes from your PC via the machine. You can specify the 
destination. 
• Normal - Select this for normal printing.
Multiple Up
Prints two, four, or eight independent documents onto one sheet of paper. The machine 
automatically reduces/enlarges the images as needed to print them on one page.
Poster
Divides and enlarges a document, and prints each divided part onto multiple sheets of 
paper. You can paste them all together to make one large poster.
Booklet Creation
Creates a document with the pages in the correct order to make a booklet when the 
document is folded.
Transparency Separator
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							6Print 
96 Xerox CopyCentre/WorkCentre 118 User Guide
Inserts a divider page after each printed transparency.
Skip Blank Pages
Does not print blank pages when printing documents that contain blank pages.
Draft Mode
Prints the text and graphics in gray rather than black, thus reducing the amount of toner 
used.
UNIX and Macintosh
Information about print features for UNIX and Macintosh computers is provided 
separately. Refer to the following documentation for procedures on sending print jobs.
• UNIX - System Administration Guide
• Macintosh - PostScript User Guide
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							Xerox CopyCentre/WorkCentre 118 User Guide 97
7 CentreWare Internet Services
This chapter contains information about the optional CentreWare Internet Services 
program. The CentreWare Internet Services program uses the embedded Web User 
Interface, which enables communication between a networked computer and the 
machine via HTTP. CentreWare Internet Services can be used to check each job and 
the machine status, or to change network settings.
NOTE: This service must be installed and set up by the Key Operator prior to use. For 
more information on installation and setups of the CentreWare Internet Services 
feature, refer to the System Administration Guide. Some of the CentreWare Internet 
Services features will have restricted access. Contact the Key Operator for further 
assistance.
NOTE: This service is not available on a machine where the direct printing feature is 
not configured.
Target Computers
The OS and web browsers that can be used for CentreWare Internet Services are as 
follows.
OS Browsers
Windows 98SE
Windows Me
Windows NT 4.0Internet Explorer 5.5 SP2, 
Internet Explorer 6.0 SP1
Netscape 7
NOTE: Activating two or more browsers 
could produce unexpected results.
Windows 2000 Internet Explorer 5.5 SP2, 
Internet Explorer 6.0 SP1
Netscape 7.1
Windows XP Internet Explorer 6.0 SP1
Netscape 7.1
Windows Server 2003 Internet Explorer 6.0 SP1
Netscape 7.1
Mac OS 8.x to 9.x Internet Explorer 5.1
Netscape7.02
Mac OS X 10.2.6 Internet Explorer 5.2
Netscape 7.02
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98 Xerox CopyCentre/WorkCentre 118 User Guide
Accessing CentreWare Internet Services
Follow the steps below to access CentreWare Internet Services.
1.At a client workstation on the network, launch an internet browser.
2.In the URL field, enter “http://” followed by the internet address of the machine.  
Then press the  key on the keyboard.
Example: If the internet address is vvv.xxx.yyy.zzz, enter the following in the URL field:
http://vvv.xxx.yyy.zzz
If the port number is set, append that to the internet address as follows.  In this 
example, the port number is 80.
http://vvv.xxx.yyy.zzz:80
The home page of CentreWare Internet Services is displayed.
NOTE: When you access CentreWare Internet Services in the network encrypted, 
enter “https://” followed by the Internet address, instead of “http://”.
Standard Features - CentreWare Internet Services
CentreWare Internet Services enables you to display, configure, and change the 
current status or settings of the machine through a web browser on a computer, instead 
of the control panel of the machine.
Interface Options
The CentreWare Internet Services home page 
contains in four panels without visible 
boundaries.
Header Panel
Displays the header of all pages. The header 
includes the CentreWare Internet Services logo 
and the model of the machine. Just under this 
panel on nearly all the pages is the tab bar which 
corresponds to the five functions or page 
buttons. These are [Jobs], [Status], [Properties], [Maintenance], and [Support]. You can 
navigate through the pages when you click the text on the each tab.
Footer Panel
At the bottom of every page is the Footer Panel which contains the company logo on 
the left, the copyright information in the center.
Left Panel and Right Panel
The contents displayed on the left and right panel vary depending on the selected 
category.Header Panel
Left Panel
Footer PanelRight Panel
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							Jobs 
Xerox CopyCentre/WorkCentre 118 User Guide 99
For more information about each functional page, refer to the following.
Jobs – page 99
Status – page 101
Properties – page 102
Maintenance – page 115
Support – page 115
Jobs
This page displays a list of active and completed jobs sent using the protocols, or from 
the machine control panel. The details displayed here may differ from those shown on 
the screen of your machine. In addition to displaying job details, this page also allows 
you to delete jobs.
Follow the steps below to select features available on the [Jobs] tab.
1.Click [Jobs] on the Header Panel of the home page.
2.On the collapsible menu of the Left Panel, click [Job List] to view the list of active 
jobs or click [Job History List] then [Job History Report] to view the list of 
completed jobs.
Job List
This page displays the list of active jobs being processed, when you select [Job List].
Click the [Refresh Status] button to display the latest information.
Details include the following.
Delete
You can delete the selected job.
NOTE: In some instructions, the deletion of jobs might be ignored.
Follow the steps below to delete a job.
1.Select the check box of the job that requires deletion, then click [Delete].
If you have selected the check boxes for more than one job, all those jobs will be 
deleted when you click [Delete].
2.A message to confirm the deletion of the selected job is displayed. Click [OK].
Job Name
Displays the name of the job.
Owner
Displays the name of the client (user) that has sent the job.
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Status
Displays the status of the job.
Job Type
Displays the type of job.
Quantity
Displays the number of sets that have been processed.
Job History List
This page displays a list of completed jobs. Details include the following.
Job Name
Displays the name of the job.
Owner
Displays the name of the client (user) that has sent the job.
Job Status
Displays the status of the job.
Job Type
Displays the type of job.
Pages
Displays the number of pages printed.
Output Destination
Displays output destination details such as address, output tray, document receipt 
number or name of the recipient server or file. A “-” will be displayed, if the output 
destination is unknown or not specified.
Host Interface
Displays the name of the host that has sent the job. A “-” will be displayed, if the host 
interface is unknown or not specified.
Date/Time Completed
Displays the date and time that the job was completed.
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