Xerox Workcentre 5020 B Manual

							Multiple Account Mode 
Xerox WorkCentre 5016/5020 User Guide 71
Changing the Password
To change a password that has been set for a user account, you must first log in to the 
machine under the System Administrator’s account, and then enter the System Setting 
Mode.
The following procedure describes how to change the password using the System 
Administrator’s account.
1.When the machine is in the Multiple 
Account Mode, [Id] appears blinking in 
the Display. Enter the System 
Administrator’s account number “0” 
using the numeric keypad. 
[0] appears in the Display. 
2.Press the  button to confirm the 
entered account number.
3.Enter the System Administrator’s 
password using the numeric keypad.
Note • The default System Administrator’s 
password is 111.
For security reasons, as you enter each 
digit of the password, a hyphen appears 
in the Display instead of the actual 
number that you enter.
Numeric keys
 button
Numeric keys 
						

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Xerox WorkCentre 5016/5020 User Guide 72
4.Press the  button to confirm the 
entered password.
If the entered password is correct, the 
machine enters the Copy Mode, and [1] 
appears in the Display.
5.Hold down the  button for 
four seconds.
The machine enters the System Setting 
Mode.
The letter [P] appears blinking in the 
Display.
6.Enter the menu number using the numeric keypad.
Menu 
NumberDescription
200 Specify a three-digit password of the System Administrator within a range of 000 - 
999. (Default: 111)
201 Specify a three-digit password of the account number 1 within a range of 000 - 999.
202 Specify a three-digit password of the account number 2 within a range of 000 - 999.
203 Specify a three-digit password of the account number 3 within a range of 000 - 999.
204 Specify a three-digit password of the account number 4 within a range of 000 - 999.
205 Specify a three-digit password of the account number 5 within a range of 000 - 999.
206 Specify a three-digit password of the account number 6 within a range of 000 - 999.
207 Specify a three-digit password of the account number 7 within a range of 000 - 999.
208 Specify a three-digit password of the account number 8 within a range of 000 - 999.
209 Specify a three-digit password of the account number 9 within a range of 000 - 999.
210 Specify a three-digit password of the account number 10 within a range of 000 - 
999.
 button
 
button 
						

							Multiple Account Mode 
Xerox WorkCentre 5016/5020 User Guide 73
7.Press the  button to confirm the 
entered menu number.
The currently-set password for that 
particular account appears blinking in 
the Display.
8.Enter a new three-digit password using 
the numeric keypad.
9.Press the  button to confirm the 
new password. 
The letter [P] appears blinking in the 
Display.
10.Press the  button.
The machine exits the System Setting 
Mode.
 button
Numeric keys
 button
 
button 
						

							Multiple Account Mode 
Xerox WorkCentre 5016/5020 User Guide 74
Setting Copy Job Limits on a User Account
To set the copy job limit on a user account, you must first log in to the machine under 
the System Administrator’s account, and then enter the System Setting Mode. 
The following procedure describes how to set a copy job limit on a particualr user 
account using the System Administrator’s account.
1.When the machine is in the Multiple 
Account Mode, [Id] appears blinking in 
the Display. Enter the System 
Administrator’s account number “0” 
using the numeric keypad. 
[0] appears in the Display. 
2.Press the  button to confirm the 
entered account number.
3.Enter the System Administrator’s 
password using the numeric keypad.
Note • The default System Administrator’s 
password is 111.
For security reasons, as you enter each 
digit of the password, a hyphen appears 
in the Display instead of the actual 
number that you enter.
Numeric keys
 button
Numeric keys 
						

							Multiple Account Mode 
Xerox WorkCentre 5016/5020 User Guide 75
4.Press the  button to confirm the 
entered password.
If the entered password is correct, the 
machine enters the Copy Mode, and [1] 
appears in the Display.
5.Hold down the  button for 
four seconds.
The machine enters the System Setting 
Mode.
The letter [P] appears blinking in the 
Display.
6.Enter the menu number using the numeric keypad.
Menu 
NumberDescription
301 Specify the maximum number of pages allowed to copy for the account number 
1 within a range of 0 - 60 (0 - 60,000).
302 Specify the maximum number of pages allowed to copy for the account number 
2 within a range of 0 - 60 (0 - 60,000).
303 Specify the maximum number of pages allowed to copy for the account number 
3 within a range of 0 - 60 (0 - 60,000).
304 Specify the maximum number of pages allowed to copy for the account number 
4 within a range of 0 - 60 (0 - 60,000).
305 Specify the maximum number of pages allowed to copy for the account number 
5 within a range of 0 - 60 (0 - 60,000).
306 Specify the maximum number of pages allowed to copy for the account number 
6 within a range of 0 - 60 (0 - 60,000).
307 Specify the maximum number of pages allowed to copy for the account number 
7 within a range of 0 - 60 (0 - 60,000).
308 Specify the maximum number of pages allowed to copy for the account number 
8 within a range of 0 - 60 (0 - 60,000).
 button
 
button 
						

							Multiple Account Mode 
Xerox WorkCentre 5016/5020 User Guide 76
7.Press the  button to confirm the 
entered menu number.
The currently-set copy job limit for that 
particular account number appears 
blinking in the Display.
8.Set a new copy job limit using the 
numeric keypad.
9.Press the  button to confirm the 
new copy job limit.
The letter [P] appears blinking in the 
Display.
Note • If an incorrect value is specified in 
step 8, [0] appears in the Display 
instead of the letter [P].
10.Press the  button.
The machine exits the System Setting 
Mode.
309 Specify the maximum number of pages allowed to copy for the account number 
9 within a range of 0 - 60 (0 - 60,000).
310 Specify the maximum number of pages allowed to copy for the account number 
10 within a range of 0 - 60 (0 - 60,000).
Menu 
NumberDescription
 button
Numeric keys
 button
 
button 
						

							Multiple Account Mode 
Xerox WorkCentre 5016/5020 User Guide 77
Reviewing the Total Number of Copies
The following procedure describes how to review the total number of copies made by 
each account.
1.Log in to the machine.
For information on how to log in to the machine, refer to Logging in to the Machine (P.69) under Multiple 
Account Mode (P.69).
2.Hold down the  button, and 
while holding down the  button, 
press  button.
• If you have logged in under the System 
Administrator’s account
An account number, copy job limit set 
for the account, and the current number 
of copies made under the account 
appear sequentially in the Display 
starting from the account number 1 to 
10.
• If you have logged in under any account other than the System Administrator’s
An account number that has been used to log in, the copy job limit set for the 
account, and the current number of copies made under the account, appear 
sequentially in the Display.
If the displayed value has more than three digits
The following describes how a numerical value, which has more than three digits, 
appears in the Display.
1.First two digits of the value appears in 
the Display.
2.Press the  button to display the 
rest.
The second half of the numerical value 
appears in the Display. 
The value shown in this example is 
“21100”. 
 button button
 button 
						

							Xerox WorkCentre 5016/5020 User Guide 78
7Printing
This chapter describes the basic flow of a print job, starting from setting up the printer, 
and the basic printing procedure.
Important • You must install the print driver in advance. For information on how to install the print 
driver, refer to Installing the Print Driver and the Scan Driver (TWAIN driver) (P.34).
Setting Up the Printer
This section describes how to set up the printer preferences and how to specify the 
custom paper size.
Setting the Printer Preferences
The following procedure describes how to specify the printer preferences.
1.Select [Start] at the bottom of the screen, then select [Printers and Faxes].
The [Printers and Faxes] dialog box appears.
2.Right-click on the [Xerox WorkCentre 5016], [Xerox WorkCentre 5020/B], or 
[Xerox WorkCentre 5020/DB] printer, and select [Properties] from the displayed 
pop-up menu.
Note • Because this procedure to open the [Properties] dialog box uses Windows XP as an 
example, you may have to open the [Properties] dialog box in different ways, 
depending on the operating system in use. Refer to a guide provided with the operating 
system for more information.
The [Properties] dialog box appears.
3.Click [Printing Preferences]. 
						

							Setting Up the Printer 
Xerox WorkCentre 5016/5020 User Guide 79
The [Printing Preferences] dialog box 
appears.
4.Configure any printer settings as 
necessary.
5.Click [OK] to save the specified 
settings.
The [Printing Preferences] dialog box 
closes.
6.Click [OK] on the [Properties] dialog 
box.
The [Properties] dialog box closes.
Specifying the Custom Paper Size
When using non-standard sized paper for any print job, you must first specify its size in 
the print driver.
The following procedure describes how to specify the non-standard custom paper size 
in the print driver.
Important • You must use the Bypass Tray to load non-standard sized paper.
1.Select [Start] at the bottom of the screen, then select [Printers and Faxes].
The [Printers and Faxes] dialog box appears.
2.Right-click the [Xerox WorkCentre 5016], [Xerox WorkCentre 5020/B], or [Xerox 
WorkCentre 5020/DB] printer, and select [Properties] from the displayed pop-up 
menu.
The [Properties] dialog box appears.  
						

							Printing Procedure 
Xerox WorkCentre 5016/5020 User Guide 80
3.Click the [Configuration] tab, and select 
[Custom Paper Size].
4.Specify the paper size in the [Custom 
Paper Size] dialog box.
5.Click [OK] to save the specified custom 
paper size.
The [Custom Paper Size] dialog box 
closes.
6.Click [OK] on the [Properties] dialog 
box.
The [Properties] dialog box closes.
Printing Procedure
The following procedure describes how to run a print job.
Important • The printing procedure varies depending on the application in use. For details, refer to the 
respective manuals provided with the application.
• For more information on the print driver, refer to Help in the print driver. 
1.Select [Print] from the menu on the application.
2.Select the machine name in [Name], 
and click [Properties].