Xerox Phaser 3635MFP User Manual

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Xerox Phaser 3635 User Guide25
Powering on the Machine
The On/Off switch and the power outlet are at the rear of the machine.
1.Connect the AC Power Cord to the machine and a power outlet. The power 
cord must be plugged into a grounded power socket.
2.Press the ON/OFF switch 
to the ON (
I) position. 
3.To power OFF, press the 
ON/OFF switch again to 
the (
O) position. Power
Displays when the machine is in energy saver mode.  Touch any 
button or the touch screen to wake up the machine.  Touching the 
power button will bring up energy saver options on the touch 
screen.
Clear All (AC)Press to reset to normal feature defaults.
Interrupt PrintingPress to insert a local job.
StopPress to cancel current job.
StartPress to begin local job.
Dial PauseEnters a pause in a telephone number when transmitting a fax.
Fe a t u reDescription
ON/OFF 
switch
AC Power 
Outlet
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Loading Paper
L Additional paper 
trays are available as an 
option. The instructions 
for loading all paper trays 
are the same. 1.Carefully pull open the paper tray.
NOTE: Take care not to let the tray fall when removing it from the device. 
2.Fan the paper and insert it into the tray. Do not fill above the top edge of the 
rear guide for up to 20lb (80 
g/m²) paper OR the Maximum Fill line for 20 - 28lb 
(80 - 105 
g/m²) paper. 
3.If necessary, open the back of the paper tray to allow for paper sizes such as 
Legal, Oficio and Folio.
Maximum Fill 
Line Rear Guide
Side Guide
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Xerox Phaser 3635 User Guide27
4.Move the guides so they just touch the paper stack. The guides must lightly 
touch the edge of the stack, neither too tight nor too loose.
5.Close the tray.
NOTE: Follow the instructions on the Touch Screen to confirm the stock size, type 
and color.
For more information on loading paper, please refer to Loading the Paper Trays in 
the Paper and other Media chapter on page 158.
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Logging On / Logging Off 
The System Administrator may choose to enable certain local and network 
authentication and accounting features which require the users to authenticate 
themselves before using the device. 
If authentication has been enabled:
1.Use the keypad and/or keyboard to enter your user credentials and then 
select Enter. 
2.Complete your job.
3.To Log Off, select the Log In/Out button on the touch screen.
Contact your System Administrator for more information. 
For information about accounting features, such as Network Accounting, refer to 
Accounting on page 188.
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Machine Status
The Machine Status feature displays the following:
• Machine Information
•Faults
•Service Information
Press the Machine Status button to the left of the User Interface. 
Machine Information
The Machine Information tab displays the following information:
General InformationThis section includes the serial number of machine and customer support details. 
Use these when contacting Xerox support.
Network
InformationShows the IP address, host name and fax numbers.
Machine 
Status button
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Paper Tray StatusDisplays the following information about each paper tray:
• Status
• Size, e.g. A4 (as preset by the System Administrator)
• Type, e.g. punched, plain (as preset by the System Administrator)
• Color (as preset by the System Administrator)
Machine DetailsSelect the Machine Details button to view useful information set by the System 
Administrator:
• Customer Support details
• Supplies telephone number
• Machine serial number
• Customer asset tag number
• Xerox asset tag number
• System Software Version
For information on how to set up this screen, refer to Customer Support and 
Supplies Numbers in the Setups chapter on page 196.
The Machine Details screen also shows:
Machine Hardware Options Configuration: This screen displays which 
hardware options, e.g. paper trays, finisher, fax, etc are installed on the machine.
Machine Software Version: This screen displays the current software versions 
of features such as the main controller, image output terminal, user interface and 
tray firmware.
Usage CountersUsage counters display images as well as physical pages. The number of images 
made by each machine feature are displayed:
•Copy
•Print 
•Fax
•E-mail
• Network Scanning
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Information PagesAllows the user to print the following reports:
ReportDescription
Call For AssistanceDisplays the error and fault log for the machine.
Help ListDisplays a list of control panel buttons, factory defaults 
and available options.
Error MessagesDisplays machine error list.
Last 40 Error MessagesDisplays 40 most recent machine error messages.
System ConfigurationDisplays the current hardware and software 
configuration of the machine.
E-mail SendDisplays list of E-mail transmissions.
User AuthenticationDisplays User login IDs and addresses.
Local Address Book 
MembersDisplays numbers stored in the Local Address Book.
Group Address Book 
MembersDisplays numbers stored in the Group Address Book.
All Above ReportsPrints all the reports listed above.
Fax Phone BookDisplays stored numbers in the Speed Dial List, the 
Group Dial List and Mailboxes.
Fax TransmissionDisplays the last 50 faxes sent by the machine.
Fa x  Re c e i veDisplays the last 50 fax jobs received on the machine.
Fa x  B ro a d ca s tReports on the success or failure of a specific fax job 
which includes more than one destination.
Fax ProtocolDisplays low level communication details for the last fax 
transmitted or received.
Fa x  M u l t i p o l lReports on the success or failure of a specific polling fax 
job which includes more than one destination. 
Junk Fax ListDisplays the fax numbers defined as junk fax numbers by 
the System Administrator.
Pending JobsDisplays the fax jobs in the machine’s memory waiting 
to be sent or printed.  This report also gives a percentage 
of available memory on the machine.
Fa x  O p t i o n sLists current Fax Option settings, e.g. ring volume, redial 
count, date format, etc.
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Fa u l t s
The Faults tab displays information on machine errors and faults.
All FaultsDisplays the fault description and instructions on how to resolve the fault.
Active MessagesDisplays the list of active error messages.
Event LogDisplays all fault messages and when they occurred. The fault messages can be 
ordered by time or by error code.
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Service Information
The Services Information tab displays the current status of customer replaceable 
and engineer replaceable consumables. 
Print CartridgeDisplays the remaining number of images made with the current toner.
FuserDisplays the number of images made with the current fuser.
Tray(s) Feed RollerDisplays the number of images made with the current tray rollers.
Bias Transfer Roll
(BTR)Displays the number of images made with the current BTR.
Press the 
Services button to the left of the User Interface to return to the Services 
default screen.
Tools
Allows access to the Tools menu to configure the device settings.
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Customizing Your Machine
Your machine can be customized to suit your working environment and practices. 
The System Management Tools enable your System or Machine Administrator to 
set-up, customize and maintain the machine. 
After your machine is installed, it is recommended that the settings and options 
are customized to fully meet the requirements of the Users. Please discuss your 
requirements with your System or Machine Administrator to ensure you get 
optimum performance from your machine.
The Tools facility is accessed using the 
Log In/Out button on the control panel. 
Some of the settings within Tools are critical to the operation of the machine, 
therefore the screens are password protected so they cannot be accidentally 
changed or corrupted.
For full instructions on accessing and customizing the System Management Tools, 
refer to Setups chapter on page 167.
System Management Tools include:
Device SettingsThis section includes energy saver, date, time and language settings.
Paper Tray
ManagementIncludes default stock and paper substitution settings.
User InterfaceJob sheet setup and feature defaults.
Connectivity and
Network SetupNetwork setup and software upgrade tools.
AccountingXerox Standard Accounting, Network Accounting and foreign interface device 
setup.
Security SettingsIncludes authentication and image overwrite setup.
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