Xerox Phaser 3635MFP User Manual

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Fa x  O p t i o n s
The Fax Options tab available with Server Fax provides further fax features which 
can be used when transmitting faxes.
Delay Send
Enables you to specify the time of a fax transmission or poll. This option can be 
used to delay transmission of a fax job for a maximum period of 23hrs 59mins, by 
specifying the time at which the fax is to be sent. 
Select Off to send the fax immediately. 
Select Specific Time to enter the time you wish the fax to be sent.
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5  Network Scanning
This chapter contains information about the options available within Network Scanning. 
Network Scanning enables the creation of an electronic image file. 
If Network Scanning has been enabled, an electronic file can be created from a hard copy 
original. The electronic file can be filed, faxed, or distributed through e-mail.
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Scan Procedure
This section describes the basic procedure for scanning. Follow the steps below.
Load the Documents – page 88
Select Network Scanning – page 89
Select Network Scanning Template – page 90
Change Feature Settings – page 90
Start the Network Scanning Job – page 91
Job Status Screen – page 91
Stop the Network Scanning Job – page 92
NOTE: If an authentication feature is enabled, you may need an account before 
using the machine. To get an account, or for more information, contact the 
System Administrator.
Load the Documents
You can load the documents to be scanned either on the Document Glass or 
through the Document Feeder.
Document Feeder:
The following steps explain how to load documents using the document feeder: 
1.Before loading the documents into the document feeder, ensure they are in 
good condition and remove all staples and paper clips.
2.Insert the documents neatly into the 
document feeder, face up. The first 
page should be on top with the 
headings towards the left of the 
machine.
3.Place the stack in the middle of the 
guides aligning the left edge with the 
document feeder tray, and position 
the guides to just touch the edge of 
the documents.
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Document Glass:
The following steps explain how to load documents using the document 
glass:
1.Raise the document feeder.
2.Place the document face down on the document glass, aligned with the tip of 
the registration arrow near the top left of the document glass.
3.Lower the document feeder.
1 Select Network Scanning
Press the Services Home button and select Network Scanning from the displayed 
items. 
1.Press the Services Home button on the control panel.
Registration 
Arrow
Services Home 
button
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2.Select Network Scanning on the touch screen. Ensure that the Network 
Scanning screen is displayed.
NOTE: If an authentication feature is enabled, you may need an account before 
using the machine. To get an account, or for more information, contact the 
System Administrator.
2 Select Network Scanning Template
Network Scanning uses preset templates created by the System Administrator. 
These templates already contain feature settings customized to the user. Use the 
up/down scroll buttons located to the right of the Template List on the Network 
Scanning tab to move through the list and select a Template. 
For more information on Network Scanning templates, refer to Network Scanning 
on page 94.
3 Change Feature Settings
To temporarily change the template settings, perform the following:
1.Press the Clear All button once on the control panel to cancel any previous 
selections.  The control panel returns to the default Entry screen.
2.Select one of the following tabs for the feature required.
Fe a t u r eDescription
Network Scanning
Use the features on this tab to select the required template. 
Use this feature also to temporarily change the information 
relating to your original, e.g. color scanning, 2 sided 
originals, etc.
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If necessary, select one of the tabs and configure the network scan settings. For 
information on the individual tabs, refer to the following:
Network Scanning on page 94.
Advanced Settings on page 98.
Layout Adjustment on page 100.
Filing Options on page 102.
4 Start the Network Scanning Job
Press the Start button. The machine scans the originals and transfers them to the 
scan repository identified by the selected template.
5 Job Status Screen
To follow the progress of your scanning job, press the Job Status button on the 
control panel to display the Job Status screen.
The default Job Status screen displays all incomplete jobs, including the queued 
network scan job. If there are no incomplete jobs in progress, the message “No 
Active Jobs” is displayed. For more information on the Job Status screen, refer to 
Job Status Screen in the Copy chapter on page 41.Advanced Settings
Use the features on this tab to update recently created 
templates or temporarily change the scan settings affecting 
appearance and style, e.g. image quality, resolution, file 
size, etc.
Layout Adjustment
Use the features on this tab to temporarily change the 
information relating to your original, e.g. size of scanned 
original, scan to edge.
Filing OptionsUse the features on this tab to manage the file 
destinations, formats and metadata.
Fe a t u reDescription
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6 Stop the Network Scanning Job
Follow the steps below to manually cancel an activated scanning job.
1.Press the Stop button on the control panel to cancel the current scanning job.
2.To cancel a queued job press the Job Status button on the control panel to 
display the Active Jobs screen.
3.Select the appropriate job from the queue.
4.Select Delete from the Job Commands list.
5.Select Confirm to delete the job or Cancel to return to previous screen.
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Network Scanning Resources
Additional scanning software can be added to the machine’s scanning capabilities:
FreeFlow™
SMARTsend™Server based scanning and routing software that supports multiple Xerox 
multifunction devices. Convert paper documents into electronic format and send 
to multiple destinations - e-mail, document repositories, network folders, even 
remote printers - with a single scan.
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Network Scanning
There are two important areas of information under the Network Scanning tab: 
Template List and Template Details. 
For more information on templates, refer to Template Overview on page 95 and 
Repositories on page 95.
Template Destinations
The Template Destinations list displays all the templates currently available to the 
user. On installation, the factory default template 'DEFAULT', in upper case, 
displays in the template list. The default template appears at the top of the list and 
is selected automatically. All other templates follow in alpha-numeric order. There 
is a maximum of 250 templates.
The template list contains two types of templates:
• Network templates - these are templates stored in a remote template pool 
repository, and created using software such as FreeFlow, SMARTsend.
L A default template 
can also be created using 
FreeFlow™ SMARTsend™ 
Software. The word 
'default' will be displayed 
in lower case.• Local templates - these are templates stored locally on the device and created 
using CentreWare Internet Services, WIA or TWAIN drivers.
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