Xerox Phaser 3635MFP User Manual

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Xerox Phaser 3635 User Guide155
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156Xerox Phaser 3635 User Guide
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10  Paper and other Media
This chapter contains information about the different types of stock and stock sizes that can 
be used on your machine, available paper trays and the types of stock and sizes supported 
by each tray.
There is one paper tray and a bypass tray as standard on the Xerox Phaser 3635MFP/S. A 
second paper tray is available to purchase as an option.
There are two paper trays and a bypass tray as standard on the Xerox Phaser 3635MFP/X.
Various media sizes and types can be used in the trays. For more media specifications, refer 
to Paper Supply in the Specifications chapter on page 206.
Phaser 3635MFP/SPhaser 3635MFP/X
Tray  1
StandardStandard
Bypass TrayStandardStandard
Tray  2Option Option
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Loading Paper
Preparing Paper for Loading
Before loading paper into the paper trays, fan the edges. This procedure separates 
any sheets of paper that are stuck together and reduces the possibility of paper 
jams.
NOTE: To avoid unnecessary paper jams and misfeeds do not remove paper from 
its packaging until required.
Loading the Paper Trays
Using the instructions provided below, load paper into the machine. Up to three 
paper trays are available, depending on your machine configuration. 
1.To load paper, carefully pull out the paper tray.
NOTE: Take care not to let the tray fall when removing it from the device.
2.Adjust the rear paper guide to the required paper 
length. It is preset to A4 or Letter size depending on 
country. To load another size, squeeze the rear 
guide and move from the current position and into 
the required position. The guides should be neither 
too loose, nor too tight. 
Rear Paper 
Guide
Side Paper 
Guide
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L The paper trays can 
hold a maximum of 520 
sheets of 20 lb (80 g/m²) 
bond paper.  3.If necessary, open the back of the paper tray to allow for paper sizes such as 
Legal, Oficio and Folio. Adjust the rear guide. 
4.Fan the paper and insert it into the tray. If loading Letterhead, ensure the 
design is face-up and the top edge of the sheet is placed at the right side.
CAUTION: Do not fill above the Maximum Fill Line.
5.Position the side guide by squeezing the 
lever and sliding it towards the stack of 
paper, until it gently touches the side of 
the stack. Do not allow the guide to 
press against the edge of the paper 
tightly.
6.Press the tray down into place.
7.Insert the paper tray.
L When printing from 
your PC, ensure you select 
the Select Paper button 
to specify the correct 
paper size, color and type. 
Not confirming the paper 
details may result in 
printing delays.8.The UI screen shows the current paper supply settings for Tray 1 on the left 
hand side. Press the Size button and/or the Type or Color button to change 
the settings if necessary. If the settings are correct, press the Confirm button. 
Side Paper Guide
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Please refer to Setting the Paper Size in the Paper and other Media chapter on 
page 163.
Using the Bypass Tray
The bypass tray is located on the front of your machine. It can be closed when not 
in use, making the product more compact. Use the bypass tray to print 
transparencies, labels, envelopes or postcards in addition to making quick runs of 
paper types or sizes that are not currently loaded in the paper tray. Acceptable 
print media is plain paper from 3.8" x 5.8" to 8.5" x 14" Legal (98 mm x 148 mm to 
216 mm x 356 mm) and weighing between 16 lb and 24 lb (60 g/m²
 and 90 g/m²).
Loading the Bypass Tray
1.Lower the bypass tray, located on the front of the product and unfold the 
paper support extension.
L Remove any curl on 
postcards and labels 
before loading them into 
the Bypass Tray. 2.Prepare a stack of paper for loading by flexing or fanning them back and 
forth. Straighten the edges on a level surface.
3.Load the print material with the 
print side facing down and against 
the right edge of the tray.
NOTE: Hold transparencies by the 
edges and avoid touching the print 
side.
Bypass Tray
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4.Adjust the paper guide to the 
width of the stack of print 
material. Ensure you have not 
loaded too much print media. 
The stack should be under the 
Max Fill Line.
5.The UI screen shows the current paper supply settings for the Bypass Tray on 
the left hand side. Press the Size button and/or the Type or Color button to 
change the settings if necessary. If the settings are correct, press the Confirm 
button. Please refer to Setting the Paper Size in the Paper and other Media 
chapter on page 163.
Envelope Mode
1.Lower the bypass tray, located on the right side of the product and unfold the 
paper support extension.
L Remove any curl on 
envelopes before loading 
them into the Bypass Tray. 2.Prepare a stack of envelopes for loading by flexing or fanning them back and 
forth. Straighten the edges on a level surface.
3.Load envelopes short edge feed 
and with the flaps facing up.
Paper Guide
Max Fill Line
Bypass Tray
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4.Adjust the paper guide to the 
width of the stack of print 
material. Ensure you have not 
loaded too much print media. 
The stack should be under the 
Max. Fill Line.
The UI screen shows the current paper supply settings for the Bypass Tray on the 
right hand side. 
Select the Size, Type and/or Color buttons if necessary to change the settings. 
If the settings are correct, select the Confirm button. 
Please refer to Setting the Paper Size in the Paper and other Media chapter on 
page 163.
Paper GuideMax Fill Line
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Setting the Paper Size
Each time you open and close a paper tray, the machine will prompt you to identify 
the paper stock being used.
NOTE: The paper tray information screen for each tray can be switched off using 
the Tools settings. By default, each tray is configured to display the paper tray 
information screen.
The current tray settings are displayed on the right hand side of the UI.
Change SizeSelec t up arrow to choose from the list of paper size options. Save your selection to 
return to the Tray Information screen. 
Change TypeSelect up arrow to choose from the list of paper type options. Save your selection 
to return to the Tray Information screen.
Change ColorSelect up arrow to choose from the list of paper color options. Save your selection 
to return to the Tray Information screen.
ConfirmSelect the Confirm button when the tray settings on the UI are correct to go to the 
default feature screen.
NOTE: Failure to confirm the new correct paper size and type may cause problems 
when using the printing feature.  The printer drivers select the paper tray based on 
the available information on paper size and type, and printing errors may occur if 
this is not set correctly at the machine.
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Media Specifications
Media Guidelines
When selecting or loading paper, envelopes or other special media please adhere 
to these guidelines:
• Attempting to print on damp, curled, wrinkled or torn paper can cause paper 
jams and poor print quality.
• Use only high quality copier grade paper. Avoid paper with embossed lettering, 
perforations or texture that is too smooth or too rough.
• Store paper in its ream wrapper until ready to use. Place cartons on pallets or 
shelves, not on the floor. Do not place heavy objects on top of the paper, 
whether it is packaged or unpackaged. Keep it away from moisture or other 
conditions that can cause it to wrinkle or curl. 
• During storage, moisture-proof wrap (any plastic container or bag) should be 
used to prevent dust and moisture from contaminating your paper.
• Always use paper and other media that conform with the specifications 
detailed in page 206.
• Use only well-constructed envelopes with sharp, well creased folds:
•DO NOT use envelopes with clasps and snaps.
•DO NOT use envelopes with windows, coated lining, self-adhesive seals, or 
other synthetic materials.
•DO NOT use damaged or poorly made envelopes.
• Only use the special media recommended for use in laser printers.
• To prevent special media such as transparencies and label sheets from sticking 
together, remove them from the exit tray as they are printed.
• Place transparencies on a flat surface after removing them from the machine.
• Do not leave the special media in the bypass tray for long periods of time. Dust 
and dirt may accumulate on them resulting in spotty printing.
• To avoid smudging caused by fingerprints, handle transparencies and coated 
paper carefully.
• To avoid fading, do not expose the printed transparencies to prolonged 
sunlight.
• Store unused media at temperatures between 59
°F and 86°F (15°C to 30°C). 
The relative humidity should be between 10% and 70%.
• When loading paper, do not fill above the Maximum Fill Line.
• Verify that your labels’ adhesive material can tolerate fusing temperature of 
200
oC (392oF) for 0.1 second.
• Ensure that there is no exposed adhesive material between labels. 
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