Xerox Document Centre 545DC HCF User Manual

							Common Service Settings
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Notify Job Completion by E-mail
You can receive the results of jobs performed, by an e-mail notification.
„ Targeted Jobs
Select the service whose job result you want to receive by an e-mail notification. When the 
target job is already selected, [Selected] is displayed.
You can select more than one target job from  [Copy], [Fax], [Scan], [Print], or [Report].
Select the notification timing from [Notify at  the End of Job] or [Notify when Error Only].
„E-mail Addresses 1 to 5
Specify the e-mail addresses to notify the result of the jobs.
Note • When you select [Save] without specifying an e-mail address, the setting of [Targeted Jobs] 
or [E-mail Message] is deleted.
„E-mail Message
Enter a comment attached to the e-mail.
Other Settings
You can configure other settings related to the machine.
Fax Service
Switches between the Fax feature and the Server Fax feature.
Note • This feature does not appear for some models. An optional component is required. For more 
information, contact our Customer Support Center.
• The Fax and Server Fax features cannot be enabled at the same time.
„ Scan to Fax
Allows you to use the Fax feature on the machine.
„Scan to Fax Server
Allows you to use the Server Fax feature on the machine.
Note • This feature does not appear for some models. An optional component is required. For more 
information, contact our Customer Support Center.
Offset Stacking (Center Tray)
Offsetting means that each set of copies is delivered to the center tray and shifted slightly to 
separate it from the previous job. When a set of  copies is delivered to the front of the tray, the 
next set is delivered to the rear of the tray. Set  the offset function for the Center Tray - Lower.
Select from [No Offset], [Offset per Set], and [Offset per Job]. When [Offset per Set] or [Offset 
per Job] is selected, the machine slightly shifts the output position per set or per job (print job) 
respectively.
Offset Stacking (Center Tray - Lower)
Offsetting means that each set of copies is delivered to the center tray and shifted slightly to 
separate it from the previous job. When a set of  copies is delivered to the front of the tray, the 
next set is delivered to the rear of the tray. Set  the offset function for the Center Tray - Lower.
Select from [No Offset], [Offset per Set], and [Offset per Job]. When [Offset per Set] or [Offset 
per Job] is selected, the machine slightly shifts the output position per set or per job (print job) 
respectively.
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Offset Stacking (Right Middle Tray)
Offsetting means that each set of copies is delivered to the finisher tray and shifted slightly to 
separate it from the previous job. When a set of copies is delivered to the front of the tray, the 
next set is delivered to the rear of the tray. Set the offset function for the Right Middle Tray.
Select from [No Offset], [Offset per Set], and [Offset per Job]. When [Offset per Set] or [Offset 
per Job] is selected, the machine slightly shifts the output position per set or per job (print job) 
respectively.
Note • This feature does not appear for some models. An optional component is required. For more 
information, contact our Customer Support Center.
Booklet Offset
When [Offset Stacking (Center Tray)] or [Offset Stacking (Right Middle Tray)] is set to [Offset 
per Set], the paper is output to the tray by being sl ightly displaced by set. If, however, [Fold & 
Staple] is selected for booklet settings, the paper is not output by set.
Note • This feature does not appear for some models. An optional component is required. For more 
information, contact our Customer Support Center.
Extra Center Tray
Allows you to select whether or not to use the Extra Center Tray.
Select from [Not Installed] and [Installed].
Auto Job Promotion
You can select whether or not to allow another job to automatically bypass the current job 
when the machine is unable to start an operation fo r any reason, (for example, running out of 
paper in a tray when starting copying or printing).
Note • Stored documents such as Secure Print and Sample Set documents cannot be used with 
the Auto Job Promotion feature.
• When [Enabled] is selected and there is a job bypassed because of paper out, a message 
stating the reason of the job promotion appears. The job bypassed can be processed after 
you take proper measures by following the instruction of the message. Or, you can cancel 
the job by pressing the  button. When multiple jobs are bypassed, a screen that 
lists the bypassed jobs appears. This screen allows you to display the details screen and to 
delete the jobs.
Default Print Paper Size
You can set the paper size, A4 or 8.5  × 11 to print reports and/or lists.
Odd Page 2 Sided
You can specify whether or not to add a blank page when a document containing an odd 
number of pages is printed in 2-sided.
Paper Size Settings
You can specify the size of paper to be automatically detected when you use standard sizes 
of a document or the machine is set to detect sizes of a document.
You can select from the follow ing tables: [A/B Series (8 × 13)], [A/B Series], [A/B Series (8K/
16K)], [A/B Series (8 ×  13/8 × 14)], and [Inch Series].
Refer to the following tables for a combination of sizes that can be detected automatically.
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O: Available
X: Not available
-: Not detectable
Paper size group A/B series (8
 × 13) A/B series A/B series 
(8 K / 16 K)
            Loading
            position
Size/
Orientation
Document glass
Document feeder Trays 1 to 4
Tray 5
Tray 1 (Envelope Tray)
Document glass
Document feeder Trays 1 to 4
Tray 5
Tray 1 (Envelope Tray)
Document glass
Document feeder Trays 1 to 4
Tray 5
Tray 1 (Envelope Tray)
A6OXXXXOXXXXOXXXX
A5OOOO X OOOO X OOOO X
A5OX X X XOOXOXOOXOX
A4OOO X X OOOO X OOOO X
A4OOO X X OOOO X OOOO X
A3OOO X X OOOO X OOOO X
B6OXXXXOXXXXOXXXX
B6XXXXXXXXOXXXXOX
B5O X OO X OOOO X OOOO X
B5OO X X X OOOO X OOOO X
B4OOO X X OOOO X OOOO X
5.5 ×
 8.5XXXXXXXXXXXXXXX
5.5 × 8.5OOXOXXXXXXXXXXX
7.25 × 10.5XOOXXXXXXXXXXXX
8 × 10XXXXXXXXXXXXXXX
8 × 10XXXXXXXXXXXXXXX
8.5 ×  11OOOO X X OO X X X OO X X
8.5 × 11OOOO X X OO X X OOO X X
8.5 × 13XOOOXXXOXXXXOXX
8.5 × 14XXOOXXXOXXXXOXX
11 × 17OOOO X X OO X X OOO X X
12 × 18XXXXXXXXXXXXXXX
SRA3XXXXXXXXXXXXXXX
16 K  (Taiwan)XXXXXXXXXXOXXXX
16 K  (Taiwan)XXXXXXOOXXOOOXX
8 K  (Taiwan)XXXXXXOOXXOOOXX
16 K  (mainland China)XXXXXXXXXXOXXXX
16 K  (mainland China)XXXXXXOOXXOOOXX
8 K  (mainland China)XXXXXXOOXXOOOXX
PostcardXXXXXXXXOXXXXOX
No.3 standard 
envelopesXXXXXXXXOXXXXOX
Commercial #10 
envelopesXXXO - XXXX - XXXX -
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Note •The size of paper set in the Envelope Tray cannot be detected automatically.
O: Available
X: Not available
-: Not detectable
Monarch 7.3/4 
envelopes
XXXX - XXXX - XXXX -
DL envelopesXXXX - XXXX - XXXX -
C5 envelopesXXXX - XXXX - XXXX -
Postcard (4 
× 6)XXXXXXXXXXXXXXX
Photograph 2L (5  × 7)XXXXXXXXXXXXXXX
Postcard (6  × 9)XXXXXXXXXXXXXXX
Paper size group A/B series 
(8 × 13 / 8 ×  14) Inch series
            Loading
            position
Size/
Orientation
Document glass
Document feeder Trays 1 to 4Tray 5
Tray 1 (Envelope Tray) Document glass
Document feeder Trays 1 to 4Tray 5
Tray 1 (Envelope Tray)
A6OXXXXOXXXX
A5OOOO X O
XXXX
A5OXXXXOXXXX
A4OOO X X O O O X X
A4OOO X X O O O X X
A3OOO X X O O O X X
B6OXXXXOXXXX
B6XXXXX XXXXX
B5OXOOX O X O X X
B5OOXXXOOOOO
B4OOO X X O O O X X
5.5 × 8.5XXXXX X O O X X
5.5 × 8.5OOXOXOOXOX
7.25 × 10.5XOOX X X O O X X
8 × 10XXXXX X XXXX
8 × 10XXXXX X XXXX
8.5 × 11OOOO X O O O O X
Paper size group A/B series (8 × 13) A/B series A/B series 
(8 K / 16 K)
            Loading
            position
Size/
Orientation
Document glass
Document feeder
Trays 1 to 4 Tray 5
Tray 1 (Envelope Tray) Document glass
Document feeder
Trays 1 to 4 Tray 5
Tray 1 (Envelope Tray) Document glass
Document feeder
Trays 1 to 4 Tray 5
Tray 1 (Envelope Tray)
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Note •The size of paper set in the Envelope Tray cannot be detected automatically.
Millimeters/Inches
Allows you to select unit of measurement displayed on the screen from [Millimeters] or 
[Inches].
Tray 1 Configuration
Allows you to select whether Tray 1 is used as  the standard paper tray or is replaced with the 
Envelope Tray (optional). Select from [Standard Tray] and [Coupled as Envelope Feeder].
Keyboard Input Restriction
Allows you to select whether or not to restrict the display of the virtual keyboard of the 
machine. To prevent characters from being garbled when switching character sets, you can 
limit input to ASCII characters. If you select  [On (ASCII Only)], the keyboard displayed shows 
ASCII characters only.
8.5 ×  11OOOO X O O O O X
8.5 × 13X OOO X X X O O X
8.5 × 14XXOOX X O O O X
11 × 17OOOO X O O O O X
12 × 18XXXXX X X X X X
SRA3XXXXX X X X X X
16 K  (Taiwan)XXXXX X X X X X
16 K  (Taiwan)XXXXX X X X X X
8 K  (Taiwan)XXXXX X X X X X
16 K  (mainland China)XXXXX X X X X X
16 K  (mainland China)XXXXX X X X X X
8 K  (mainland China)XXXXX X X X X X
PostcardXXXXX X X X X X
No.3 standard envelopesXXXXX X X X X X
Commercial #10 envelopesXXXO- XXXO -
Monarch 7.3/4 envelopesXXXX - X X X O -
DL envelopesXXXX - X X X O -
C5 envelopesXXXX - X X X O -
Postcard (4  × 6)XXXXX X X X O X
Photograph 2L (5  × 7)XXXXX X X X O X
Postcard (6  × 9)XXXXX X X X O X
Paper size group A/B series 
(8 × 13 / 8 ×  14) Inch series
            Loading
            position
Size/
Orientation
Document glass
Document feeder
Trays 1 to 4 Tray 5
Tray 1 (Envelope Tray) Document glass
Document feeder Trays 1 to 4
Tray 5
Tray 1 (Envelope Tray)
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Operation of Up/Down Buttons
Allows you to whether or not to enable continuous scrolling when pressing the scroll buttons.
Display Consumables Screen
Allows you to select whether or not to display the consumables status when a replacement is 
required.
„Off Does not display the consumables status screen.
„When power is switched on Displays the consumables status screen at startup.
„When Auto Clear is activated Displays the consumables status screen when Auto Clear is executed.
Data Encryption
Allows you to select whether or not to encrypt data recorded on the hard disk of the machine.
When you enable data encryption, the machine encrypts automatically copy, scan, or print 
data written to the hard disk. You cannot select whether or not to encrypt by feature. This 
prevents unauthorized access to the stored data. To activate this feature, set an encryption 
key.
Note • An optional component is required to use this feature. For more information, contact our 
Customer Support Center. 
1Select [Data Encryption].
Select [On].
2Select [New Encryption Key], and enter an 
encryption key of 1 to 12 single-byte 
characters, and then select [Save].
3Select [Re-enter Encryption Key], enter the 
same encryption key, and then select [Save].
4Select [Save].
Data Restoration
The encrypted data cannot be restored in the following cases:
zWhen a problem occurs with the hard disk.
zWhen you have forgotten the encryption key.
zWhen you have forgotten the system administrator’s user ID and a passcode when [On] is 
selected in [Service Rep. Restricted Operation].
Starting the Data Encryption and Changing Settings
When you select/deselect data encryption or change the encryption key, you must restart the 
machine. When the machine reboots, the machi ne initializes part of the disk area. The 
previous data is not secured.
The disk area stores the following data. - Spooled print data
- Print data including Secure Print and Sample Set
- Forms for the Form Overlay feature
- Folder and job flow sheet settings (folder name, passcode, etc.)
- Files in folders
- Address book data
Important • Be sure to save all necessary settings and files before using data encryption or changing 
any settings.
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•Make sure that the hard disk and encryption settings match. Otherwise, an error will occur. 
For information on error messages and their remedies, refer to Other Errors (P.488).
• The following procedure is recommended for changing the encryption settings while a large 
amount of data (100 jobs or more) is stored in a folder, and [Number of Overwrites] is set to 
[1 Overwrite] or [3 Overwrites] under [Overwrite Hard Disk].
1. Select [Tools] > [Setup] > [Create Folder] to display the [Create Folder] screen.
2. Select the folder, and then select [Delete Folder].
3. Select [Close].
4. Press the  button, and confirm that [Standby] in [Overwrite Hard Disk] is 
displayed.
5. Enter the System Administration mode, and change the data encryption settings. For information on how to enter the System Administration mode, refer to System Settings 
Procedure (P.98).
• Our service representative cannot restore the encryption key.
• When our service representative replaces the electrical circuit board, the encryption key is 
initialized. Do not lose the encrypted information.
Encryption Key for Confidential Data
Allows you to set an encryption key to encrypt confidential information such as the passcode 
of the system administrator and a folder. En crypting confidential information prevents a 
network hacking and an unauthorized access to the information.
Enter an encryption key of 4 to 12 single-byte characters using alphanumeric characters.
Important • If you change the existing encryption key, you may not restore confidential information from 
a backup.
Note • The factory default encryption key is x-admin.
1Select [Encryption Key for Confidential Data], and then [Change Settings].
2Select [New Encryption Key], and enter an encryption key, and then select [Save].
3Select [Re-enter Encryption Key], enter the same encryption key, and then select [Save].
4Select [Save] to display a confirmation screen. Select [Yes] on the screen to save the 
setting.
Service Rep. Restricted Operation
Allows you to select whether or not to restrict the operation by our service representative to 
protect the security settings from being altered by someone impersonating our service 
representative.
„Off The operation by our service representative is not restricted.
„On Our service representative cannot change the following settings:
zDelete All Data (P.124)
zPrint Universal Unique ID (P.128)
zData Encryption (P.134)
zEncryption Key for Confidential Data (P.135)
zService Rep. Restricted Operation (P.135)
zSSL/TLS Settings (P.164)
zS/MIME Settings (P.165)
zIPSec Settings (P.166)
zSystem Administrator Settings (P.229)
zMaximum Login Attempts (P.234)
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zOverwrite Hard Disk (P.237)
zCreating/Changing Users with System Administrator Rights
zChanging SNMP v3 Setting
When [On] is set, you can set a  passcode of 4 to 12 digits in the [Passcode] screen.
Entering the passcode is required when our service representative performs.
Important • When [On] is set, note the followings:
-If you lose the system administrator’s user ID and passcode, the items restricted to the 
service representative cannot be changed.
- If you lose the passcode, our service representative cannot perform  in the case when an 
error occurs in the machine.
To change the restricted items or perform, the electric circuit board of the machine must be 
replaced. 
You will be charged for the electrical circuit board and handling cost.
Be sure not to lose the system administrator’s user ID and passcode.
Note • An optional component is required to use this feature. For more information, contact our 
Customer Support Center. 
For information on the system administrator  permissions, refer to User Roles (P.331).
Software Download
You can select whether or not to permit software downloading. This feature is for service 
representative use. For more information, contact our Customer Support Center.
Restrict Recipient Selection Method
Allows you to select whether or not to restrict a fax/Internet fax or an e-mail transmission to 
addresses not registered on the Address Book.
Selecting [Only From Address Book] disables  address entry using the keyboard or numeric 
keypad, and permits only transmission to  addresses registered on the Address Book.
Note •You can also give users authority to deactivate [Restrict Recipient Selection Method]. For 
more information, refer to User Roles and Authorization Groups (P.331).
Restrict User to Edit Address Book
Specify whether or not to permit local users to add and edit recipients in the Address Book.
When you select [Yes], local users cannot add or edit the Address Book.
Note •You can also give users authority to deactivate [Restrict User to Edit Address Book]. For 
more information, refer to User Roles and Authorization Groups (P.331).
Auto Validation of Speed Dial Entry
Allows you to select whether the machine automatically validate the number when you use 
speed dial. When you select [Validate entry after a fixed time], you can select the time to 
auto-validation from [Shorter], [Default], or [Longer].
Note •This feature does not appear for some models.
Data Indicator
Allows you to set the blink pattern of the  indicator.
„Pattern 1 Lights up when a document is stored in the hard disk of the machine.
„Pattern 2 Lights up when a fax document is in a print queue or a fax received with the Store Fax - Local 
Folder feature is stored in the folder.
„Pattern 3 Lights up for 30 seconds after a job in the print queue is printed.
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							Copy Service Settings
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Copy Service Settings
In [Copy Service Settings], you can configure settings related to the Copy feature. The 
following shows the reference section for each procedure.
Copy Tab - Features Allocation ............................................................................................... 137
Preset Buttons................................................................................................................. .......... 138
Copy Defaults........................................................................................................................... 138
Copy Control ................................................................................................................... ......... 142
Original Size Defaults ......................................................................................................... ..... 143
Reduce/Enlarge Presets ......................................................................................................... ... 144
Annotations - Create Comments .............................................................................................. 144
1On the [Tools] screen, select [Copy Service Settings].
For the method of displaying the [Tools] screen, refer to System Settings Procedure (P.98).
2Select an item to set or change.
Copy Tab - Features Allocation
You can customize the features displayed on the [Copy] screen. Setting the most 
frequently used features enables you to avoid extra operations such as selecting tabs.
1Select the number of features displayed on 
the [Copy] screen.
„4 Features The following four features are shown on the screen:[Reduce/Enlarge], [Paper Supply], [2 
Sided Copying], and [Copy Output]. Features and positions displayed cannot be changed.
„7 Features Allows you to set features appearing in the fourth column from the left of the [Copy] screen.
Note • [Reduce/Enlarge] and [Paper Supply] cannot be specified.
„10 Features
Allows you to set features appearing in the third and fourth columns from the left of the [Copy] 
screen. 
Note • [Reduce/Enlarge] and [Paper Supply] cannot be specified.
2From [Frequently Used Features] on the right of the screen, select a button and the 
position of the button where you want to allocate a feature.
Note •The position of each button on the right side corresponds to the position on the [Copy] 
screen.
3Select a feature to display, and select [Save].
Note •Select [ ] to display the previous screen or [ ] to display the next screen.
4Repeat steps 2 and 3 as required.
5Select [Save].
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Preset Buttons
 Paper Supply - Button 2 - 5
Select the paper tray displayed in the second to fifth buttons in [Paper Supply] on the [Copy] 
screen.
 Reduce/Enlarge - Button 3 - 4
Select the magnification ratio displayed in the third to fourth buttons in [Reduce/Enlarge] on 
the [Copy] screen.
Select the ratio from the Reduce/Enlarge Preset buttons registered.
Front Cover Tray - Button 1 - 3
Set the default value of the tray displayed in  [Paper Supply] when an option that printed on 
Front Cover is selected for [Front Cover] under [Output Format] > [Covers].
Back Cover Tray - Button 1 - 3
Set the default value of the tray displayed in  [Paper Supply] when an option that printed on 
Back Cover is selected for [Front Cover] under [Output Format] > [Covers].
Transparency Tray - Button 1 - 3
Set the default value of the transparency tray displayed in [Transparency Options] on the 
[Output Format] screen.
Separator & Handout Tray - Button 1 - 3
Set the default value of the separator & handout  tray displayed in [Transparency Options] on 
the [Output Format] screen.
Copy Defaults
You can set the default settings of the Copy feature. When the machine is turned on, 
or the machine exits the Energy Saver mode, or when the  button is 
pressed, the machine resets to the default values set here. Setting frequently used 
features and values as the defaults can avoid extra operations required during the use 
of the machine.
For more information on each setting item, refer to 3 Copy in the User Guide.
Paper Supply
Set the default value for [Paper Supply] in the [Copy] screen.
When the default value of [Reduce/Enlarge] is set to [Auto %], [Auto Select] cannot be 
selected for [Paper Supply].
Reduce/Enlarge
Set the default value for [Reduce/Enlarge] in the [Copy] screen.
Select the ratio from [100%], [Auto %], and the buttons registered as Reduce/Enlarge Preset 
buttons.
When the default value of [Paper Supply] is set to [Auto Select], [Auto %] cannot be selected 
for [Reduce/Enlarge].
For information on Reduce/Enlarge Preset buttons, refer to Reduce/Enlarge Presets (P.144).
Original Type
Set the default value for [Original Type] on the [Image Quality] screen.
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