Xerox Document Centre 545DC HCF User Manual

							Tools Menu List
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„E-mail/Internet Fax Service Settings
Fax Control (P.184)zEdge Erase - Top & Bottom Edges (P.187)zEdge Erase - Left & Right Edges (P.187)zReduce 8.5 ¥ 11 Original to A4 (P.187)zPseudo-Photo Gradation Mode (P.187)zFolder Selector Setup (P.187)zMemory Full Procedure (P.187)zMaximum Stored Pages (P.188)zMixed Sized Originals Scan Mode (P.188)zSkip Blank Pages (P.188)zFax Data in Folder Priority 1 to 3 (P.188)zDirect Fax (P.188)zBlock Inbound Faxes (P.188)zBlock Unknown Fax Numbers (P.188)
Fax Received Options (P.189)
zFolder Selector Setup (P.189)zOutput Destination Setup (P.189)
Reduce/Enlarge Presets (P.189) -
Original Size Defaults (P.190) -
Local Terminal Information (P.190)
zLocal Name (P.190)zCompany Logo (P.190)zMachine Password (P.190)zLine 1 to 3 - Company Logo (P.190)zG3 Line 1 to 3 - Fax ID (P.190)zG3 Line 1 to 3 - Dial Type (P.191)zG3 Line 1 to 3 - Line Type (P.191)zSIP Line - Company Logo (P.191)zG3 SIP Line - ID (P.191)
Internet Fax Control (P.191)
zInternet Fax Path (P.191)zProfile for Broadcast Job (P.191)zBroadcast Starting Rate (P.192)zDelivery Confirmation Method (P.192)zIncoming Internet Fax Print Options (P.192)zInternet Fax Output Destination (P.192)zFax Transfer from Address Book (P.192)zTransmission Header Text - Fax Transfer (P.193)zFax Transfer Maximum Data Size (P.193)
E-mail Control (P.194)
zMaximum Address Entries (P.194)zIncoming E-mail Print Options (P.194)zPrint Error Notification E-mail (P.194)zResponse to Read Receipts (P.194)zRead Receipts (P.195)zPrint Delivery Confirmation Mail (P.195)zSplit Send Method (P.195)zMaximum Data Size per E-mail (P.195)zMaximum Total Data Size (P.195)zMaximum Split Count (P.195)zAllow Casual Users to Edit From Field (P.195)zAllow Guest Users to Edit From Field (P.195)zAllow to edit From if Search Found (P.196)zAllow to edit From if Search Failed (P.196)zE-mail Sending When Search Failed (P.196)zAdd Me to To Field (P.196)zAdd Me to Cc Field (P.196)zEdit E-mail Recipients (P.196)
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„Folder Service Settings
„ Job Flow Service Settings
„ Media Print Settings
„ Stored File Settings
Setup
Folder Service Settings (P.197)zFiles Retrieved By Client (P.197)zPrint & Delete Confirmation Screen (P.197)zConvert Custom Size to Standard Size (P.197)zStandard Size Threshold Value (P.197)zInternet Fax to Internet Fax (P.197)zInternet Fax to E-mail (P.197)zQuality/File Size for Retrieval (P.197)
Job Flow Service Settings (P.198)
zPool Server (P.198)zPool Server Login Method (P.198)zJob Flow Sheet List Default (P.198)zFax Transfer Resolution (P.198)
Media Print Service Settings (P.199)
zText - Paper Supply - Button 2 to 5 (P.199)
Stored File Settings (P.200)
zExpiration Date for Files in Folder (P.200)zStored Job Expiration Date (P.200)zPrint Job Confirmation Screen (P.200)zMinimum Passcode Length for Stored Jobs 
(P.201)
zPrint Order for All Selected Files (P.201)
Create Folder (P.202)
zFolder Name (P.203)zCheck Folder Passcode (P.203)zDelete Files After Retrieval (P.203)zDelete Expired Files (P.203)zLink Job Flow Sheet to Folder (P.204)zWhen the [Delete Folder] Button is Selected 
(P.204)
Stored Programming (P.204) -
Create Job Flow Sheet (P.204)
zRestrictions on Using Job Flow (P.205)zCreate New Job Flow Sheet (P.206)zName (P.206)zDescription (P.206)zKeyword (P.206)zSend as Fax (P.206)zSend as IP Fax (SIP) (P.207)zSend as Internet Fax (P.207)zSend as E-mail (P.208)zTransfer via FTP (1), Transfer via FTP (2) (P.209)zTransfer via SMB (1), Transfer via SMB (2) 
(P.209)
zPrint (P.210)zE-mail Notification (P.211)zEdit/Delete (P.211)
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							Tools Menu List
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Accounting
Create Job Flow Sheet Keyword (P.211)-
Add Address Book Entry (P.212)
zAddress Type (P.214)zE-mail Address (P.214)zName (P.214)zSurname (P.214)zGiven Name (P.214)zCustom Item 1 (P.214)zCustom Item 2 (P.215)zCustom Item 3 (P.215)zS/MIME Certificate (P.215)zTransfer Protocol (P.215)zServer Name/IP address (P.215)zShared Name (SMB Only) (P.215)zSave in (P.215)zUser Name (P.216)zPassword (P.216)zPort Number (P.216)zFax Number (P.216)zIndex (P.216)zStarting Rate (P.216)zResolution (P.216)zCover Page (P.216)zMaximum Image Size (P.217)zDelay Start (P.217)zRemote Folder (P.217)zF Code (P.217)zRelay Broadcast (P.218)zBilling - Day Time, Billi ng - Night Time, Billing - 
Midnight (P.218)
zInternet Fax Profile (P.219)zWhen the [Delete Entry] Button is Selected 
(P.219)
Create Fax Group Recipients (P.219) -
Add Fax Comment (P.220) -
Paper Tray Attributes (P.220) -
Create/View User Accounts (P.221)
zUser ID (P.222)zUser Name (P.222)zPasscode (P.222)zE-mail Address (P.222)zAccount Limit (P.222)zUser Role (P.223)zReset Account (P.223)zReset Total Impressions (P.223)
View Accounts (P.223)
Reset User Accounts (P.224) -
System Administrators Meter (Copy 
Jobs) (P.225) -
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Authentication/Security Settings
Accounting Type (P.225)zAccounting Disabled (P.225)zLocal Accounting (P.225)zNetwork Accounting (P.225)zXerox Standard Accounting (P.225)zAuditron Mode (P.225)zVerify User Details (P.225)zCustomize User Prompts (P.225)
Accounting Login Screen Settings 
(P.226)
zAlternative Name for User ID (P.226)zMask User ID (***) (P.226)zAlternative Name for Account ID (P.226)zMask Account ID (***) (P.226)zStore User Details (P.226)
Fax Billing Data (P.227) -
Accounting/Billing Device Settings 
(P.227)
zConnect with Accounting/Billing Device (P.227)zAccounting/Billing Device (P.227)zTrack Print Jobs (P.227)zTrack Scan/Fax Jobs (P.228)zInterrupt Mode (P.228)zJob with Insufficient Credit (P.228)zCharge Print Jobs (P.228)zTrack Print Jobs with Add-On Module (P.228)zScan Ahead for Copy Job (P.228)
System Administrator Settings (P.229)
zSystem Administrator’s Login ID (P.229)zSystem Administrator’s Passcode (P.229)
Authentication (P.230)
zLogin Type (P.230)zAccess Control (P.230)zCreate/View User Accounts (P.232)zReset User Accounts (P.232)zCreate Authorization Groups (P.232)zUser Details Setup (P.233)zMaximum Login Attempts (P.234)zPasscode Policy (P.234)zCharge/Private Print Settings (P.234)zReceive Control (P.235)
Allow User to Disable Active Settings 
(P.236) -
Job Status Default (P.237)
zActive Jobs View (P.237)zCompleted Jobs View (P.237)
Overwrite Hard Disk (P.237)
zNumber of Overwrites (P.237)
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							Common Service Settings
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Common Service Settings
In [Common Service Settings], you can make settings relating to the machine’s 
common features. The following shows the reference section for each item.
Machine Clock/Timers ............................................................................................................. 113
Audio Tones .................................................................................................................... ......... 116
Screen/Button Settings ......................................................................................................... .... 117
Paper Tray Settings ............................................................................................................ ...... 119
Image Quality .................................................................................................................. ......... 121
Reports ..................................................................................................................................... 122
Maintenance ............................................................................................................................. 123
Watermark ................................................................................................................................ 125
Force Annotation ............................................................................................................... ....... 127
Print Universal Unique ID...................................................................................................... .. 128
Notify Job Completion by E-mail ............................................................................................ 129
Other Settings ................................................................................................................. .......... 129
1On the [Tools] screen, select [System Settings].
For information on how to display the [Tools] screen, refer to System Settings Procedure (P.98).
2Select an item to set or change.
Machine Clock/Timers
You can set the machine clock or the time intervals of the machine to enter the Energy 
Saver mode or to reset settings.
Date
Set the date in the system clock of the machine. The date set here will be printed on all lists 
and reports.
1Select [Date], and then select [Change Settings].
2Select a date format.
3Specify [Year], [Month], and [Day].
4Select [Save].
Time
Set the time in the system clock of the machine, using 12-hour or 24-hour format.
The time set here will be printed on all lists and reports.
1Select [Time], and then select [Change Settings].
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2Select the display format.
3When you select [12 Hour Clock], set [AM] or 
[PM].
4Specify [Hours] and [Minutes].
5Select [Save].
NTP Time Synchronization
You can synchronize the machine clock with a ti me server (NTP: Network Time Protocol), by 
receiving time information from the server.
To connect to a time server, select [On] for [NTP Time Synchronization], and set the IP 
address of the time server in [Time Server Address].
Connection Interval
Specify how often the machine connects to the time server.
You can select from 1 to 500 hours in 1 hour increments.
Time Server Address
Set the server name or IP address of the time server.
Note • For IPv4, enter the IP address in xxx.xxx.xxx.xxx format, where xxx is a value between 0 
and 255.
• For IPv6, enter the IP address in xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx format, where 
xxxx is a hexadecimal number.
Auto Clear
Specify the time lapsed without any operation until the machine resets the settings 
automatically.
When you select [On], specify a value between 10 and 900 seconds in 1 second increments. 
When you select [Off], the settings are not reset automatically.
Note • When [Off] is selected, the machine will cancel the standby status and begin processing a 
document after one minute has elapsed in anticipation of a job command.
Auto Job Release
Specify the time lapsed until the machine cancel s the active job and starts the next job if an 
error such as document or paper jams and running out of paper occurs during copying or 
scanning. In that case, only those jobs not affected by the error can be processed.
When you select [On], specify a value in 1 minute increments. When you select [Off], the 
active job is not canceled automatically.
Auto Print
Set the time period to start the next print job after the operation of the control panel (except 
for the  and  buttons).
When you select [On], specify a value between 1 and 240 seconds in 1 second increments. 
When you select [Off], printing starts  immediately after the machine is ready.
Printer Lockout
You can set the machine to disable printing duri ng the specified time period or to temporarily 
disable printing.
Selecting [On] allows you to set [Set Lockout Duration] and/or [Allow User to Lock Out].
When [Allow User to Lock Out] is selected, the [Lock Out Printer] button needs to be 
displayed on the right side of the [Services Home] screen.
For information on how to display the [Lock Out Prin ter] button on the [Services Home] screen, refer to 
Customizing the Button Layout (P.26).
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							Common Service Settings
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„Set Lockout DurationSet the time period to disable printing.
Specify the start and end time to disable printing in 1 minute increments.
„Allow User to Lock Out Selecting [Lock Out Printer] on the [Services Home] screen temporarily disables printing. 
[Release Printer] is displayed during the printer lockout duration. Selecting [Release Printer] 
enables printing.
Note • A job started before the start time will be printed continuously even after elapsing the start 
time. The job will be printed continuously even if you select [Lock Out Printer] while printing. 
After the job is completed, the machine enters the printer lockout status.
• When both [Set Lockout Duration] and [Allow User to Lock Out] are set and the start time 
comes while the [Release Printer] button is displayed, the machine automatically enters the 
printer lockout status.
• When you select [Release Printer] during the printer lockout duration, printing is enabled, 
and when you then select [Lock Out Printer], the machine resumes the printer lockout status.
• The printer lockout status is not released automatically even after the end time elapsed. To 
release the printer lockout status, the control panel operation is required.
• The printer lockout duration will not be released even when you switch the power off and 
then on again, or even when you press the  button while the machine is in 
the Energy Saver mode (Low Power mode or Sleep mode).
• The machine starts printing in accordance with the setting in [Auto Print] when [Release 
Printer] is selected. Thus the printing may not start just after [Release Printer] is selected.
• You can also print during the printer lockout duration by selecting a job in [Active Jobs] on 
the [Job Status] screen and then selecting [Promote Job].
• When the [Allow User to Lock Out] check box is deselected, [Disable Auto Printing] in 
[Services Home - Additional Features] is displayed as [(Not Assigned)].
Energy Saver Timers
The Energy Saver mode has two modes: the Low Power and Sleep modes. When a specified 
period of time has elapsed, the machine switches to these modes in the following order to 
reduce power consumption.
 Last operation on the machine  J Low Power mode  J Sleep mode
For more information on the setting procedure, refer to Energy Saver Mode (P.21).
Note • You cannot configure the machine not to switch to the Low Power mode or the Sleep mode.
„From Last Operation to Low Power Mode
Specify a time period between 1 and 240 minutes in 1 minute increments to enter the Low 
Power mode after the last operation.
„From Last Operation to Sleep Mode Specify a time period between 1 to 240 minutes in 1 minute increments to enter the Sleep 
mode after the last operation.
Note • Configure the [From Last Operation to Sleep Mode] time to be longer than the [From Last 
Operation to Low Power Mode] time.
Time Zone
Set the time difference from GMT between -12 and +12 hours.
Note •GMT stands for Greenwich Mean Time.
Daylight Savings
You can set daylight saving time. During daylight saving time period, the machine moves the 
clock forward by one hour.
Select from [Adjust Off], [Adjust by Day, Mont h & Time], and [Adjust by Month, Week, Day of 
Week & Time].
If you select [Adjust by Day,Month & Time], specify the month, day, and time for [Start Date] 
and [End Date]. 
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If you select [Adjust by Month, Week, Day of Week & Time], specify the month, week, day of 
week, and time for [Start Date] and [End Date].
Audio Tones
Select whether to sound an alarm when a job ends or a fault occurs.
Control Panel Select Tone
Set the volume to be sounded when a button on the control panel is correctly selected.
You can select from [Soft], [Normal], and [Loud]. To disable the sound, select [Off].
Control Panel Alert Tone
Set the volume to be sounded when a button that cannot be selected is selected, or an error 
occurs.
You can select from [Soft], [Normal], and [Loud]. To disable the sound, select [Off].
Base Tone
Set the volume for the base tone of the toggle button, which changes setting each time it is 
pressed. The machine plays this sound when it exits the Interrupt mode.
You can select from [Soft], [Normal], and [Loud]. To disable the sound, select [Off].
Machine Ready Tone
Set the volume to be sounded when the machine  is ready to copy or print, or powered on.
You can select from [Soft], [Normal], and [Loud]. To disable the sound, select [Off].
Job Complete Tone 1, 2
Set the volume to be sounded when a job is completed normally.
You can select from [Soft], [Normal], and [Loud]. To disable the sound, select [Off].
You can select the target jobs to play the sound.
Fault Tone
Set the volume to be sounded when a job fails.
You can select from [Soft], [Normal], and [Loud]. To disable the sound, select [Off].
You can select the target jobs to play the sound.
Auto Clear Alert Tone
Set the volume to be sounded at five seconds before automatically returning to the initial 
screen when [Auto Clear] is set to [On].
You can select from [Soft], [Normal], and [Loud]. To disable the sound, select [Off].
For information on Auto Clear, refer to Auto Clear (P.114).
Alert Tone
Set the volume to be sounded when a fault such as a paper jam occurs, and the job remains 
in failure state.
You can select from [Soft], [Normal], and [Loud]. To disable the sound, select [Off].
Out of Paper Warning Tone
Set the volume to be sounded when a job is suspended because there is no paper in a tray.
You can select from [Soft], [Normal], and [Loud]. To disable the sound, select [Off].
Low Toner Alert Tone
Set the volume to be sounded when the toner cartridge needs replacing.
You can select from [Soft], [Normal], and [Loud]. To disable the sound, select [Off].
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							Common Service Settings
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Stored Programming Tone
Set the volume to be sounded while a stored program is being registered.
You can select from [Soft], [Normal], and [Loud].
This tone cannot be disabled.
Stored Programming Complete Tone
Set the volume to be sounded when the call of a stored programming registered is 
completed.
You can select from [Soft], [Normal], and [Loud]. To disable the sound, select [Off].
Line Monitor Volume
When sending a fax, you can relay the sound on the telephone line until the connection is 
made through the speakers on the machine. This is convenient for Fax Information Services 
without using the telephone receiver.
You can select a volume level from [Soft], [Normal], or [Loud]. To disable the sound, select 
[Off].
Ringing Volume
Set the volume to be sounded when the machine receives a fax.
You can select from [Soft], [Normal], and [Loud]. To disable the sound, select [Off].
Screen/Button Settings
Set screens and buttons.
Screen Default
Set the screen displayed after powering on the machine or canceling the Energy Saver mode.
For more information on the setting procedure, refer to Customizing the Control Panel (P.24).
Screen After Auto Clear
Set the screen displayed after Auto Clear.
For more information on the setting procedure, refer to Setting the Screen After Auto Clear (P.25).
Auto Display of Login Screen
When the Authentication feature is enabled on the machine, set whether or not to 
automatically display the login screen after tu rning on the machine or canceling the Energy 
Saver mode.
Custom Buttons 1 to 3
You can assign services such as Copy and Send from Folder to the custom buttons on the 
control panel: Custom Button 1 to Custom Button 3.
To leave a feature unassigned, select [(Not Set)].
Note • Copy service is assigned to [Custom Button 1] and Review is assigned to [Custom Button 3] 
by factory default.
For more information, refer to Assigning Services to the  Buttons (P.30).
One-touch Buttons
Set the number of address numbers that are assigned to the one touch buttons.
„Type 1 Assigns the one touch buttons 1 to 52 to the address numbers 0001 to 0052, and buttons 53 
and 54 to the stored programming jobs 1 and 2.
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„Type 2Assigns the one touch buttons 1 to 45 to the address numbers 0001 to 0045, and buttons 46 
to 54 to the stored programming jobs 1 to 9.
Note • [Type 1] is selected by factory default.
Services Home
Set the layout of service buttons that appear on the [Services Home] screen.
For more information on how to set the buttons, refer to Customizing the Button Layout (P.26).
Services Home - Additional Features
Set the layout of additional feature buttons that appear on the [Services Home] screen.
Note •If you do not want to display [Setup] as an additional feature button, select the [Show this in 
Admin mode] check box. You can set or change settings with the machine only when it is in 
the System Administration mode.
For more information on how to set the buttons, refer to Customizing the Button Layout (P.26).
Job Type on Job Status screen
Select the default job types to be shown on the [Completed Jobs] screen under the [Job 
Status] screen that is displayed when the  button on the control panel is 
pressed.
Select from [All Jobs], [Printer & Print from Fo lder Jobs], [Scan, Fax, & Internet Fax Jobs], 
and [Job Flow & File Transfer Jobs].
Default Language
Select the language displayed on the machine.
There are two ways of selecting the language: set in the System Administration mode and set 
by local users.
zSetting in the System Administration mode
The language set here is the standard language that is retained even when the machine is
powered off and on.
zSetting by local users
The language setting in [Language] in the [Services Home] screen is lost when the machine
is powered off.
Important • When you select [English], only ASCII characters can be used.
• When you set [Language] to [English] on the [Services Home] screen and an address book 
entry or contents of [Details] of Job Flow Sheets is entered in double-byte characters, the 
characters may not be displayed properly.
• When you use CentreWare Internet Services to import a CSV file* including double-byte 
characters other than a selected language, the characters in the file may be garbled or the 
import may fail. 
*: CSV (Comma Separated Values) is a file format that is often used for saving data by       
spreadsheets and database programs.
Screen Brightness
You can adjust the screen brightness of the control panel between -16 and +16.
Reconfirm E-mail Recipient
Select whether or not to display the screen to  confirm e-mail recipients when sending e-mails.
Select from [Confirmation Not Required], [Alw ays Reconfirm Recipient], and [Reconfirm if 
Multiple Recipients].
Reconfirm Fax/Internet Fax Recipient
Set whether or not to display a screen to confirm fax/Internet fax (SIP) recipients when 
sending faxes/Internet faxes.
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