Xerox Document Centre 545DC HCF User Manual

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Select from [Confirmation Not Required], [Always Reconfirm Recipient], and [Reconfirm if 
Multiple Recipients].
Screen After Inserting USB
Select whether or not to display the screen when the machine detects USB memory device 
insertion, and also select the screen type at the time.
Select from [Off], [Store to USB], [Media Print - Text], and [Service Selection Screen].
Note •If you select [Service Selection Screen], the [USB Device Detected] screen is displayed 
when a USB memory device is inserted. You can select [Store to USB] or [Media Print - 
Text].
• If a USB memory device is inserted when the machine is switched  off, and then you switch 
on, the [Services Home] screen is displayed.
• When a USB memory device is inserted into the USB memory slot during the Energy Saver 
mode, the touch screen does not light up. After exiting the Energy Saver mode by pressing 
the  button, insert the USB memory device again or select the feature to be 
used on the [Services Home] screen.
• If a commercially available Memory Card Reader is used and it is left inserted all the time, 
the screen is not switched to the selected screen even when a media is inserted into the slot 
of the Memory Card Reader.
Paper Tray Settings
Set the items related to the paper and trays, including the type of paper and tray priority.
Custom Paper Name/Color
You can name Custom Paper Types 1 to 5 which you can select [Paper Color] of [Paper Tray 
Attributes].
You can use letters, numerals, and symbols of  up to 24 characters for each name and color.
For example, you can use a name showing its usage, such as Color for colored paper, and 
Covers for bond paper.
For information about how to enter characters, refer to Entering Text (P.32).
Paper Tray Attributes
You can set the size and type of paper loaded in trays.
Note • When the Envelope Tray is installed, select the [Envelope Feeder] check box on the [Tray 1] 
screen. Paper type, size, and color for the Envelope Tray will then be selectable in [Paper 
Type], [Paper Size], and [Paper Color].
For more information, refer to Changing the Paper Settings (P.51).
„Change Settings Select this button, if you change the paper size for the tray or the setting of auto paper 
selection.
When you load non-standard size paper in a tray, se lect [Custom Size], and specify the width 
and length. When you load standard size paper in a tray, select [Auto Detect].
Important • Align the paper guides against the paper to prevent paper jams or errors. If the machine 
cannot detect a tray, use Tray 5.
zPaper Type
Select the type of paper to load in the trays.
For information about paper types available on the machine, refer to Loadable Paper Quantity and 
Weight (P.35).
zPaper Size
When using Trays 1 to 4, you can load both standard size paper and non-standard size 
paper. When you load non-standard size paper, select [Custom Size], and then set the size 
in the X (width) direction and in the Y (length) direction. Set the size in X (width) direction 
between 182 and 432 mm and the Y (length) direction between 140 and 297 mm in 1 mm 
increments.
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Select [Auto Detect] to use the standard size paper.
zPaper Color
Set the color of paper. The paper color select here is displayed as the paper color on the
[Paper Supply] screen.
Customize Paper Supply Screen
Select whether to the setting items specified in [Paper Size] under [Paper Tray Attributes] are 
to be displayed on the [Paper Supply] screen.
„Disabled Does not display the items specified in [Paper Size].
„Size Detection Displays the setting in [Paper Size].
Paper Tray Attributes on Setup Screen
Select whether or not to display [Paper Tray Attributes] in the [Setup] screen or not.
This setting allows you to select the size and type of paper without entering the System 
Administration mode.
Paper Tray Attributes During Loading
Select whether or not to display the [Paper Tray  Attributes] screen after the tray is pulled out 
or inserted in.
This setting applies to Trays 1, 2 and 3 to 6 (optional). You cannot apply this setting to Tray 5.
Paper Tray Priority
Set the priority of the trays to use when paper of the same size and the same orientation is 
set in the multiple trays or print data does not include the paper tray information for automatic 
tray selection.
Auto Paper selection means that a tray containing the appropriate paper is automatically 
selected by the machine for copying or printing.
This setting applies to Trays 1, 2 and 3 to 6 (optional). You cannot set this setting to Tray 5.
Note • When a logical printer is used and if you specify the paper tray with the print driver, this 
setting will be ignored.
Paper Type Priority
Set the priority of the trays to use when paper of the same size and the same orientation is 
set in the multiple trays for automatic tray selection.
Auto Paper selection means that a tray containing the appropriate paper is automatically 
selected by the machine for copying or printing.
You can set Plain paper, Bond paper, Recycled paper, Plain Reload paper, Heavyweight 
paper, Gloss paper, Heavyweight paper, and Custom paper 1 to 5.
The paper type setting is prioritized over the paper tray priority settings.
If, however, different paper types appear in the same priority sequence, the paper is 
determined by paper tray priority sequence. The tray set to [Auto Paper Off] is not selected by 
automatic tray selection. 
For more information about the tray priority sequence, refer to Paper Tray Priority (P.120).
Tray 5 - Paper Size Defaults
Select the paper sizes displayed in the [Tray 5] screen in [Paper Supply] when copying with 
Tray 5.
You can assign the paper size selected here to the buttons for [Standard Size] in the [Tray 5] 
screen.
If you frequently use non-standard size paper for copying, assigning the paper sizes to the 
buttons will save your time to specify the size each time. For your convenience, set the 
commonly used paper sizes in the upper level.
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„A/B Series SizeYou can select a paper size from A and B series sizes.
„Inch Size You can select a paper size from inch series sizes.
„Others You can select a paper size from other sizes.
„Custom Size You can enter any size. Set the X width between 98 and 432 mm, and the Y length between 
89 and 297 mm in 1 mm increments.
Note • For open flap envelopes, enter the size with the flap size included.
Auto Tray Switching Control
Set the alternative tray or paper when running out of paper loaded in the tray selected.
„Auto Tray Switching You can select from [Always Enable], [Enabl e during Auto Select], and [Enable for Same 
Paper Type/Color].
When [Enable during Auto Select] is selected, the machine switches the tray when [Auto 
Select] is selected in the [Copy] screen or [Paper Select] of the print driver.
Note • The machine does not switch the tray automatically in the following cases:
- Tray 5 is selected.
- The tray containing paper other than plain paper, heavyweight paper, recycled paper, 
plain reload paper, and custom paper 1 to 5 is selected.
- The tray set as [Auto Paper Off] is selected in [Paper Type Priority].
„Targeted Paper Type (Copy Jobs) You can select paper types.
When [According to Priority Assigned] is selected, the paper type is determined according to 
the settings in [Paper Type Priority]. When se lecting [Selected Paper Type Only], you can 
specify the paper type.
„Targeted Paper Color (Copy Jobs) You can target all paper colors or only one paper color.
Image Quality
You can set the image quality settings.
Image Quality
You can select the image quality processing method when the machine scans a document.
„Photo & Text Recognition Allows you to change a level with which the  machine determines a document as text or 
photos. This setting is used when you select [Photo & Text] for [Original Type] on the [Image 
Quality] screen.
Selecting [More Text] enables the machine to  easily recognize very fine print as text.
Selecting [More Photo] enables the machine to easily recognize halftone images from 
newspapers and advertisements as photos.
„Background Suppression (Black Copy) Set the method of background suppression to be used when making monochrome copies.
Background suppression is the function to detect the density of colors and suppress the scan 
of background colors when a document has background colors on colored paper.
Select [High Speed] to sample a section of the document and detect the background color.
Select [High Quality] to conduct a pre-scan, and sample the whole document to detect the 
background color.
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Important •When you select [High Quality], and [Corner Shift] is selected in [Image Shift] with a ratio of 
60% or less is specified in [Reduce/Enlarge], a part of the image may not be printed or blank 
paper may be output.
„Background Suppression (Scan Jobs)
Set the method of background suppression to be used for scan operations.
Set how the machine detects density and deletes the background color.
Select [High Speed] to sample a section of the document and detect the background color.
Select [High Quality] to conduct a pre-scan, and sample the whole document to detect the 
background color.
„Image Enhancement Allows you to select whether to carry out image enhancement. If you select [On], the machine 
gives the image a smoother appearance when printed.
Reports
You can configure settings related to printing reports.
Print Reports Button
Set the display method of [Print Reports] under  the [Machine Information] screen and [Error 
History Report] under the [Faults] screen displayed by pressing the  button.
If you select [Disabled], the [Print Reports] button under [Machine Status] > [Machine 
Information] and the [Error History Report] but ton under [Faults] are displayed only in the 
System Administration mode.
For information on Print Reports, refer to Print Reports (P.80). 
For information on Error History Re ports, refer to Faults (P.92).
Job History Report
Select whether or not to automatically print  a Job History Report when a total of 50 jobs have 
been processed. All jobs are automat ically listed on the printed report.
For information on how to print a Job History Report manually, refer to Print Reports (P.80).
Activity Report
Select whether or not to automatically print an Activity Report when a total of 100 
communication results have been accumulated.
For information on an Activity Report, refer to Activity Report (P.604).
For information on how to print an Activity Report manually, refer to Job Status/Activity Report 
(P.80).
Transmission Report - Job Undelivered
Select whether or not to automatically  print a Transmission Report - Job Undelivered.
Transmission Report - Job Deleted
Select whether or not to automatically print a Transmission Report - Job Deleted for a 
cancelled document.
Folder Report
Select whether or not to automatically print a Folder Report.
Broadcast/Multi-Poll Report
Select whether or not to automatically pr int a Broadcast Report and a Multi-Poll Report.
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Scan File Transfer Report
Select whether or not to print the report for data transmission results when the scanned data 
is transferred to the computer on the network or is sent via e-mail.
„Off Does not print a report regardless  of the data transmission result.
„On Automatically prints a Transmission Report when data is sent successfully and a 
Transmission Report - Job Undelivered when data transmission failed.
„Print when delivery fails Prints a Transmission Report - Job Undelivered when the data transmission failed.
Scan File Transfer Report (Fax Server)
Set whether to print a Transmission Report after scanned data is sent using the Server Fax 
feature.
Note • This feature does not appear for some models. An optional component is required. For more 
information, contact our Customer Support Center.
„Off
Does not print a report regardless of whether data transmission is successfully completed or 
not.
„On Automatically prints a Transmission Report for a successful transmission and a Transmission 
Report (undelivered) for a transmission failure. 
„Print when delivery fails Prints a Transmission Report (undeliv ered) for a transmission failure.
2 Sided Report
Select whether to print a report on one side of  the paper or both sides when printing a report/
list.
Activity Report - Recipient
Select how the information on recipients is s hown when printing an Activity Report: the first 
40 characters or the last 40 characters.
Job Flow Error Report
Select whether or not to automatically print a Job Flow Error Report.
Maintenance
You can initialize or delete data from the hard disk of the machine.
EP Diagnostic Request/Repair Request
When the EP system via the Internet is used, the machine contacts our Customer Support
Center if a check or  is required. Our service representative will visit visits your place as 
required.
Note • The EP system may not be available in some regions. For more information, contact our 
Customer Support Center.
For information on the EP system, refer to EP System (P.613).
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Check EP Connection
This feature is used to check whether the communications between the machine and our
Customer Support Center function normally when the EP system via the Internet is used.
Note •The EP system may not be available in some regions. For more information, contact our 
Customer Support Center.
For information on the EP system, refer to EP System (P.613).
Initialize Hard Disk
Initializes the hard disk.
Data deleted by initialization includes supplementary fonts, ESC/P, and HP-GL/2 forms.
Note •The secure print documents and logs are not erased.
Delete All Data
This feature is designed to prevent the leakage of confidential information of a customer 
when the machine is returned to Fuji Xerox. All data stored on the machine will be deleted. 
Before executing this operation, make sure that the operation is absolutely necessary.
Note •It takes several minutes to several hours to delete all data. (The time taken depends on the 
machine configuration or the hard disk capacity.)
Software Options
This feature is for service representative use. For more information, contact our Customer 
Support Center.
Power on Self Test
Set whether or not to perform self test when the machine is turned on and started up. If any 
abnormal condition such as intentional program  modification is found during the program 
diagnosis, the machine stops starting up and records the information in the audit log.
Note • The information may not be recorded in the audit log depending on the status of program 
malfunction.
• If the machine does not start, contact our Customer Support Center.
Check Smart Card Details
When you select [Check Smart Card Details] and touch your smart card to the smart card 
reader, the information of the smart card appears on the touch screen.
You can register the authentication information using CentreWare Internet Services. For more 
information, refer to the help of CentreWare Internet Services.
Finisher Adjustment
This feature is displayed only when the Finisher-B1 (optional), the Booklet Maker Unit for 
Finisher-B1 (optional), or the Hole  Punch Unit (optional) is installed.
„Hole Punch Tool Specify either 2/4 Hole Punch or 2/3 Hole Punch (US Specification).
„Adjust Punch Position/Booklet Fold Position Set the punch position and booklet fold position for paper smaller than B4 or larger than or 
equal to B4.
Software Upgrade
When EP system via the Internet is used, this feature is used to upgrade the software for EP 
system when the version upgrade is required.
Important • After the downloading is finished, the machine automatically restarts and upgrades the 
software. After the machine restarts again and the [Services Home] screen is displayed, the 
software upgrade is completed.
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Note •EP system may not be available in some regions. For more information, contact our 
Customer Support Center.
For information on EP system, refer to EP System (P.613).
1Select [Software Upgrade].
2Select [Start Upgrade].
3Select [Yes]. 
The machine starts downloading the software.
Note •After the downloading is finished, the machine automatically restarts and upgrades the 
software. After the machine restarts again and the [Services Home] screen is displayed, the 
software upgrade is completed.
Delete All Certificates/Initialize Settings
Deletes all certificates stored in the machine and initializes the security settings associated 
with certificates. This feature is designed to use when you cannot use a certificate data in the 
machine because of an abnormality of certificate file even when the certificate is set to 
enabled for [SSL/TLS Settings] under [Connectivity & Network Setup] > [Security Settings].
Watermark
Watermark is the function to print text or background pattern on the whole page to 
inhibit the replication of documents.
You can configure Watermark settings such as date or text, background pattern, and 
watermark to embed.
Date Format
Set the format for printing dates. This setting is common to Annotation, Watermark, and 
Force Annotation.
Three date formats are available: 20yy/mm/dd, mm/dd/20yy, and dd/mm/20yy.
Default Watermark Effect
Set the default type of text effect for Watermark.
„Off A text effect is not applied.
„Embossed When you re-copy a copied document with watermark, the text hidden in the background is 
printed as embossed text.
„Outline When you re-copy a copied document with watermark, the text hidden in the background is 
printed as white cutout.
Default Watermark
Set watermark text.
You can select text from [Copy Prohibited], [Copy], [Duplicate], and the strings assigned to 
Custom Watermark 1 to 3.
For more information about custom text, refer to Custom Watermark 1 to 3 (P.126).
Font Size
Set the size of the text to be printed as the Watermark.
You can set the font size from 24 to 80 points in 1 point increments.
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Background Pattern
Set the background pattern to embed the text for the Watermark effect.
You can select from eight patterns: [Wave], [Circle], [Stripe], [Chain], [Beam], [Rhombic], 
[Sunflower], and [Fan].
Density
Select the text density of the Watermark.
You can select from [Lighten], [Normal], and [Darken].
Watermark/Background Contrast
Set a contrast level for text and background for the Watermark.
You can select a level from 1 to 9. Select a contrast level, referring to the printed samples by 
selecting [Print this Sample List].
Force Watermark - Copy
Set whether or not to forcibly use the Watermark feature when copying a document. When 
you select [On], the setting of [Watermark] in the [Output Format] screen is fixed to [On] and 
you cannot change the setting.
The user ID, machine ID, and data and time are printed.
Note • You can authorize a user to temporarily cancel force watermark printing. For more 
information, refer to User Roles and Authorization Groups (P.331).
Force Watermark - Client Print
Set whether or not to forcibly use the Wate rmark feature when printing from a computer.
To prioritize the settings in the machine, select [Allow Device Settings to Override], and to 
prioritize the settings of the software such as  TrustMakingBasic (sold separately) or the print 
server, select [Allow Client Settings to Override].
When [Allow Device Settings to Override] is selected, the user ID, machine ID, and data and 
time are printed.
Force Watermark - Print Stored File
Set whether or not to forcibly use the Wate rmark feature when printing from the folder.
The user ID, machine ID, and data and time are printed.
Note • You can authorize a user to temporarily cancel force watermark printing. For more 
information, refer to User Roles and Authorization Groups (P.331).
Force Watermark - Media Print
Set whether or not to use the Watermark feature when printing for Media Print - Text.
The user ID, machine ID, and data and time are printed.
Note •You can authorize a user to temporarily cancel force watermark printing. For more 
information, refer to User Roles and Authorization Groups (P.331).
Custom Watermark 1 to 3
Register text to be printed as the Watermark. You can enter up to 32 single-byte characters. 
The registered text is displayed at [Default Watermark].
For information about how to enter characters, refer to Entering Text (P.32).
Print this Sample List
Prints hidden text samples of various densities. Select [Watermark/Background Contrast], 
referring to the print samples.
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Force Annotation
Annotation is forcibly printed out according to the layout template associated with each 
job type.
Note •When a watermark and/or a print universal unique ID is specified to a document, force 
annotation is overlapped.
The layout templates, Preset 1 to Preset 4, are provided with the machine. The printed 
items with the templates as follows:
zPreset 1 and Preset 2
The string registered on [Create Text String 1] is printed as watermark at an angle in 
the center of paper.
The following items are printed at the bottom right for Preset 1 or bottom left for 
Preset 2 of paper.
- First line: file name and the IP address of the computer that send a print job
- Second line: user name, user ID, card ID,
 and date and time
zPreset 3 and Preset 4
The string registered on [Create Text String 1] is printed as watermark at an angle in 
the center of paper.
The following items are printed at the bottom right for Preset 3 or bottom left for 
Preset 4 of paper.
- User ID and date and time
Note • Some items may not be printed depending on the job type and performance conditions.
• Force annotation is not printed on a blank paper generated by the machine.
• When the Force Annotation is enabled, you cannot select [Auto Size Detect] for [Tray 5].
• A time printed as a watermark using the Force Annotation feature may differ from the time 
the print job is submitted depending on the status and settings of the machine and the 
contents of the print job. In this case, the print job start time is printed as a watermark.
For information about how to enter characters, refer to Entering Text (P.32).
Apply Layout Template on Copy/Print Jobs
Set the association between jobs and layout templates. You can associate layout templates 
with the following jobs:
zCopy
zClient Print
zPrint Stored File
zMedia Print
zPrint Fax
zPrint E-mail
zReport
Preset1
DocName-192.168.1.1
UserName-CardID-UserID-2008/09/01 13:08
Preset2
DocName-192.168.1.1
UserName-CardID-UserID-2008/09/01 13:08
Preset3
UserID-2008/09/01 13:08
Preset4
UserID-2008/09/01 13:08
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Note •You can associate a layout template with Client Print when a print job is sent from a 
computer.
• You can associate a layout template with Print Stored File when printing a file in a folder.
Delete Layout Template
Deletes a layout template.
Important • The provided layout templates, Preset 1 to Preset 4, cannot be deleted.
Create Text String
Register text strings for the Force Annotation f eature. You can register up to eight types of 
strings in [Create Text String 1] to [Create Text String 8]. You can enter up to 64 single-byte 
characters. 
Important • The available text for the provided layout templates, Preset 1 to Preset 4, is the text strings 
registered in [Create Text String 1].
Print Universal Unique ID
You can print UUIDs (Universal Unique IDs) for each print job to identify each job.
The printed UUIDs can be used as a search key to retrieve print job logs using an 
application, such as ApeosWare Log Management (optional) or ApeosWare 
Accounting Service (optional). 
Note •You can authorize a user to temporarily cancel force watermark printing. For more 
information, refer to User Roles and Authorization Groups (P.331).
• If a layout template is specified in [Apply Layout Template on Copy/Print Jobs] under [Force 
Annotation], UUIDs are overlapped with the text on the layout template.
For details on Force Annotation, refer to Force Annotation (P.127).
Print Universal Unique ID
Select whether or not to print Universal Unique IDs.
Important • If [Print Universal Unique ID] is set to [Yes], you cannot select [Auto Detect] for [Tray 5].
Print Position
Select a print position from six positions: [Top Left], [Bottom Left], [Top Center], [Bottom 
Center], [Top Right], or [Bottom Right].
Print Position Adjustment
Adjust print positions vertically and horiz ontally from 0 to 100 mm and from 0 to 200 mm 
respectively, in 0.5 mm increments.
Note • 0 mm is at the edge of paper. Increasing the value moves the print position toward the 
center of the paper. However, for [Top Center] or [Bottom Center], the horizontal value for 
the center of paper is set to 100 mm. Therefore, when you select [Top Center] or [Bottom 
Center], set the value to 100 mm and then specify desired value.
Print Position (Side 2)
Select the position to print the UUID on Side 2  from [Same as Side 1] or [Mirror Side 1] when 
making 2 sided copies.
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