Xerox Document Centre 545DC HCF User Manual
Have a look at the manual Xerox Document Centre 545DC HCF User Manual online for free. It’s possible to download the document as PDF or print. UserManuals.tech offer 228 Xerox manuals and user’s guides for free. Share the user manual or guide on Facebook, Twitter or Google+.
DocuCentre-IV 3065 DocuCentre-IV 3060 DocuCentre-IV 2060 Administrator Guide Downloaded From ManualsPrinter.com Manuals
Microsoft, Windows, Windows NT, Windows Server, Windows Vista, and Microsoft Network are trademarks or registered trademarks of Microso ft Corporation in the U.S. and other countries. Novell, NetWare, and NDS are a r egistered trademark of Novell, Inc. in the United States and other countries. Adobe, Acrobat, PostScript, and Adobe PostScript 3 are trademarks of Adobe Systems Incorporated. AppleTalk, EtherTalk, Macintosh, and Mac OS are registered trademarks of Apple Inc. PCL, HP-GL, and HP-GL/2 are registered tr ademarks of Hewlett-Packard Corporation. ThinPrint is a registered trademark of ThinPrint GmbH in Germany and other countries. Unicode is a registered trademark of Unicode, Inc. All product/brand names are trademarks or regi stered trademarks of the respective holders. Microsoft product screen shot(s) reprinted wi th permission from Microsoft Corporation. For information on license, refer to About License in the User Guide. XEROX, the sphere of connectivity design, PDF Bridge, ContentsBridge, ApeosWare, CentreWare, and DocuShare are trademarks or r egistered trademarks of Xerox Corporation in the U.S. or Fuji Xerox Co., Ltd. DocuWorks is a trademark of Fuji Xerox Co., Ltd. In this manual, safety instructions are preceded by the symbol . Always read and follow the instructions before performing the required procedures. The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk. Fuji Xerox is not responsible for any direct and indirect damages arising from or caused by such data loss. Fuji Xerox is not responsible for any breakdown of machines due to infection of computer virus or computer hacking. Important 1. This manual is copyrighted with all rights reserv ed. Under the copyright laws, this manual may not be copied or modified in whole or part, without the written consent of the publisher. 2. Parts of this manual are subject to change without prior notice. 3. We welcome any comments on ambiguities , errors, omissions, or missing pages. 4. Never attempt any procedure on the machine that is not specifically described in this manual. Unauthorized operation can cause faults or accidents. Fuji Xerox is not liable for any problems resulting from unauthorized operation of the equipment. An export of this product is strictly contro lled in accordance with Laws concerning Foreign Exchange and Foreign Trade of Japan and/or the export control regulations of the United States. Downloaded From ManualsPrinter.com Manuals
Table of Contents 1 Table of Contents Table of Contents ........................................................................................................ 1 1 Before Using the Machine ...................................................................................... 13 Preface ...................................................................................................................... 14 Types of Manuals ...................................................................................................... 15 Using This Guide ....................................................................................................... 16Organization of This Guide ................................................................................... 16 Conventions .......................................................................................................... 17 Interface Cables ........................................................................................................ 19 Using the USB Interface ....................................................................................... 19 Using the Ethernet Interface ................................................................................. 19 Energy Saver Mode ................................................................................................... 21 Changing the Interval for Entering Energy Saver Mode ....................................... 21 Customizing the Control Panel .................................................................................. 24 Changing the Screen Default ................................................................................ 24 Setting the Screen After Auto Clear ...................................................................... 25 Customizing the Button Layout ............................................................................. 26 Assigning Services to the Buttons ....................................................... 30 Adjusting Screen Brightness ................................................................................. 31 Entering Text ............................................................................................................. 32 2 Paper and Other Media ........................................................................................... 33 Paper Types .............................................................................................................. 34Paper Type Classification ..................................................................................... 34 Loadable Paper Quantity and Weight .................................................................. 35 Supported Paper ................................................................................................... 36 Loading Paper ........................................................................................................... 39 Loading Paper in Trays 1 to 4 ............................................................................... 39 Loading Paper in Tray 3 (When Tandem Tray Module is Installed)...................... 41 Loading Paper in Tray 4 (When Tandem Tray Module is Installed)...................... 42 Loading Paper in Tray 5........................................................................................ 43 Loading Paper in Tray 6 (HCF A4 1) .................................................................... 44 Changing the Paper Size........................................................................................... 45 Changing the Paper Size for Trays 1 to 4 ............................................................. 45 Changing the Paper Size for Tray 3 (When Tandem Tray Module is Installed).... 47 Changing the Paper Size for Tray 4 (When Tandem Tray Module is Installed).... 48 Changing the Paper Size for Tray 6 (HCF A4 1) .................................................. 49 Changing the Paper Settings..................................................................................... 51 3 Maintenance ............................................................................................................. 53 Replacing Consumables............................................................................................ 54Replacing Toner Cartridges .................................................................................. 55 Downloaded From ManualsPrinter.com Manuals
2 Replacing the Drum Cartridge (for customers having a spot maintenance contract) .............................................58 Replacing Staple Cartridge (for Finisher-A1) .........................................................60 Replacing Staple Cartridge (for Finisher-B1) .........................................................62 Replacing Staple Cartridge (for Booklet Maker Unit for Finisher-B1) ....................63 Emptying Punch Waste Container (for Finisher-B1) ..............................................64 Replacing Stamp ...................................................................................................65 Replacing Fusing Unit............................................................................................66 Cleaning the Machine.................................................................................................69 Cleaning the Exterior .............................................................................................69 Cleaning the Touch Screen ...................................................................................69 Cleaning the Document Cover and Document Glass ............................................70 Cleaning the Film and Constant Velocity Transport Glass ....................................70 Cleaning the Document Feeder Rollers.................................................................71 Printing a Report/List ..................................................................................................72 Deleting a Private Charge Print Job with an Invalid User ID ......................................73 Setting Restore Tool...................................................................................................74 4 Machine Status .........................................................................................................75 Overview of Machine Status.......................................................................................76 Machine Information ...................................................................................................77General Information ...............................................................................................77 Paper Tray Status ..................................................................................................79 Print Reports ..........................................................................................................80 Automatically Printed Reports/Lists .......................................................................87 Overwrite Hard Disk...............................................................................................89 Print Mode .............................................................................................................89 Fax Receiving Mode ..............................................................................................91 Faults......................................................................................................................... .92 Supplies......................................................................................................................93 Billing Information .......................................................................................................94 Billing Information ..................................................................................................94 User Account Billing Information............................................................................95 5 Tools ......................................................................................................................... .97 System Settings Procedure ........................................................................................98 Step 1 Entering System Administration Mode .......................................................98 Step 2 Entering the System Administrator User ID and Passcode ........................98 Step 3 Selecting [Tools] .........................................................................................99 Step 4 Selecting a Setting Item on the [Tools] Screen ..........................................99 Step 5 Setting a Feature ......................................................................................100 Step 6 Exiting System Administration Mode ........................................................100 Tools Menu List ........................................................................................................101 Downloaded From ManualsPrinter.com Manuals
Table of Contents 3 Common Service Settings ....................................................................................... 113Machine Clock/Timers ........................................................................................ 113 Audio Tones ........................................................................................................ 116 Screen/Button Settings ....................................................................................... 117 Paper Tray Settings ............................................................................................ 119 Image Quality ...................................................................................................... 121 Reports ............................................................................................................... 122 Maintenance ....................................................................................................... 123 Watermark .......................................................................................................... 125 Force Annotation................................................................................................. 127 Print Universal Unique ID.................................................................................... 128 Notify Job Completion by E-mail ......................................................................... 129 Other Settings ..................................................................................................... 129 Copy Service Settings ............................................................................................. 137 Copy Tab - Features Allocation .......................................................................... 137 Preset Buttons .................................................................................................... 138 Copy Defaults ..................................................................................................... 138 Copy Control ....................................................................................................... 142 Original Size Defaults ......................................................................................... 143 Reduce/Enlarge Presets ..................................................................................... 144 Annotations - Create Comments......................................................................... 144 Connectivity & Network Setup ................................................................................. 145 Port Settings ....................................................................................................... 145 Protocol Settings ................................................................................................. 149 Machine’s E-mail Address/Host Name ............................................................... 152 Proxy Server Settings ......................................................................................... 153 EP Proxy Server Setup ....................................................................................... 154 SIP Settings ........................................................................................................ 156 T.38 Settings ....................................................................................................... 158 Outgoing/Incoming E-mail Settings..................................................................... 159 Remote Authentication/Directory Service ........................................................... 160 Security Settings ................................................................................................. 164 Other Settings ..................................................................................................... 168 Print Service Settings .............................................................................................. 169 Allocate Memory ................................................................................................. 169 Delete Form ........................................................................................................ 171 Other Settings ..................................................................................................... 171 Scan Service Settings ............................................................................................. 175 First Tab .............................................................................................................. 175 Scan Defaults...................................................................................................... 176 Scan to PC Defaults............................................................................................ 178 Original Size Defaults ......................................................................................... 178 Output Size Defaults ........................................................................................... 179 Reduce/Enlarge Presets ..................................................................................... 179 Other Settings ..................................................................................................... 179 Downloaded From ManualsPrinter.com Manuals
4 Fax Service Settings ................................................................................................182Screen Defaults ...................................................................................................182 Fax Defaults.........................................................................................................183 Fax Control ..........................................................................................................184 Fax Received Options .........................................................................................189 Reduce/Enlarge Presets ......................................................................................189 Original Size Defaults ..........................................................................................190 Local Terminal Information ..................................................................................190 Internet Fax Control .............................................................................................191 E-mail/Internet Fax Service Settings ........................................................................194 E-mail Control ......................................................................................................194 Folder Service Settings ............................................................................................197 Job Flow Service Settings ........................................................................................198 Media Print Service Settings ....................................................................................199 Stored File Settings ..................................................................................................200 Setup ........................................................................................................................20 2 Create Folder .......................................................................................................202 Stored Programming............................................................................................204 Create Job Flow Sheet ........................................................................................204 Create Job Flow Sheet Keyword .........................................................................211 Add Address Book Entry......................................................................................212 Create Fax Group Recipients ..............................................................................219 Add Fax Comment ...............................................................................................220 Paper Tray Attributes ...........................................................................................220 Accounting................................................................................................................221 Create/View User Accounts .................................................................................221 View Accounts .....................................................................................................223 Reset User Accounts ...........................................................................................224 System Administrators Meter (Copy Jobs)..........................................................225 Accounting Type ..................................................................................................225 Accounting Login Screen Settings .......................................................................226 Fax Billing Data....................................................................................................227 Accounting/Billing Device Settings ......................................................................227 Authentication/Security Settings...............................................................................229 System Administrator Settings.............................................................................229 Authentication ......................................................................................................230 Allow User to Disable Active Settings ..................................................................236 Job Status Default ...............................................................................................237 Overwrite Hard Disk.............................................................................................237 6 CentreWare Internet Services Settings ................................................................239 Installation of CentreWare Internet Services ............................................................240Preparations ........................................................................................................240 Configuration on the Machine ..............................................................................240 Downloaded From ManualsPrinter.com Manuals
Table of Contents 5 Starting CentreWare Internet Services .................................................................... 242 Configuring Machine Settings Using CentreWare Internet Services ....................... 243 7 Printer Environment Settings ............................................................................... 247 Print Overview ......................................................................................................... 248 Installation When Using USB Port ........................................................................... 251Step 1 Preparations ............................................................................................ 251 Step 2 Configuration on the Machine.................................................................. 251 Step 3 Configuration on the Computer ............................................................... 252 CentreWare Internet Services Setting Items....................................................... 252 Installation When Using TCP/IP (LPD/Port 9100) ................................................... 253 Step 1 Preparations ............................................................................................ 253 Step 2 Configuration on the Machine.................................................................. 253 Step 3 Configuration on the Computer ............................................................... 254 CentreWare Internet Services Setting Items....................................................... 255 Installation When Using NetWare............................................................................ 256 Step 1 Preparations ............................................................................................ 256 Step 2 Configuration on the Machine.................................................................. 256 Step 3 Configuration on the Computer ............................................................... 258 CentreWare Internet Services Setting Items....................................................... 258 Installation When Using Microsoft Network (SMB) .................................................. 259 Step 1 Preparations ............................................................................................ 259 Step 2 Configuration on the Machine.................................................................. 259 Step 3 Configuration on the Computer ............................................................... 260 CentreWare Internet Services Setting Items....................................................... 260 Installation When Using Internet Printing Protocol (IPP) ......................................... 261 Step 1 Preparations ............................................................................................ 261 Step 2 Configuration on the Machine.................................................................. 261 Step 3 Configuration on the Computer ............................................................... 262 CentreWare Internet Services Setting Items....................................................... 262 Installation When Using EtherTalk .......................................................................... 263 Step 1 Preparations ............................................................................................ 263 Step 2 Configuration on the Machine.................................................................. 263 Step 3 Configuration on the Computer ............................................................... 264 CentreWare Internet Services Setting Items....................................................... 264 8 E-mail Environment Settings................................................................................ 265 E-mail Overview ...................................................................................................... 266 Preparations ............................................................................................................ 268 Installation Procedures ............................................................................................ 270Step 1 Enabling Port and Setting up TCP/IP ...................................................... 270 Step 2 Configuring E-mail Environment .............................................................. 271 CentreWare Internet Services Setting Items....................................................... 272 Downloaded From ManualsPrinter.com Manuals
6 9 Scanner Environment Settings .............................................................................273Scan Service Overview ............................................................................................274 Configuration of Store to Folder ...............................................................................276Step 1 Enabling Port and Setting up TCP/IP .......................................................276 Step 2 Registering a Folder .................................................................................277 Step 3 Configuring a Computer ...........................................................................277 Configuration of Scan to PC .....................................................................................278 Step 1 Preparations .............................................................................................278 Step 2 Enabling Port and Setting up TCP/IP .......................................................279 Configuration of Store to USB ..................................................................................280 Step 1 Available USB Memory Devices...............................................................280 CentreWare Internet Services Setting Items .......................................................280 Configuration of Network Scanning (Job Template Scanning).................................281 Step 1 Preparations .............................................................................................281 Step 2 Enabling Ports and Setting up TCP/IP .....................................................281 Step 3 Configuring the SNMP Port ......................................................................282 Step 4 Configuration on the Computer ................................................................282 Configuration of Scan to Home ................................................................................283 Step 1 Preparations .............................................................................................283 Step 2 Enabling SMB Port and Setting up TCP/IP ..............................................283 Step 3 Configuring Remote Authentication..........................................................284 Step 4 Configuring Scan to Home .......................................................................285 Step 5 Configuration on the Computer ................................................................286 Configuration of Job Flow Sheets ............................................................................287 Step 1 Enabling Ports and Setting up TCP/IP .....................................................287 Step 2 Configuring the SNMP Port ......................................................................288 Step 3 Configuration on the Computer ................................................................288 Configuration of Store & Send Link ..........................................................................289 Step 1 Configuring E-mail ....................................................................................289 Step 2 Enabling Authentication............................................................................289 Step 3 Other Settings ..........................................................................................289 CentreWare Internet Services Setting Items .......................................................290 Configuration of Store to WSD .................................................................................291 Step 1 Preparations .............................................................................................291 Step 2 Enabling Port ............................................................................................291 Step 3 Confirmation on the Computer .................................................................292 10 Using IP Fax (SIP)...................................................................................................293 IP Fax (SIP) Overview ..............................................................................................294 Preparations .............................................................................................................294System Requirements for the Machine................................................................294 Settings by System Configuration........................................................................294 Installation Procedures .............................................................................................295 Step 1 Enabling Port and Setting up TCP/IP .......................................................295 Downloaded From ManualsPrinter.com Manuals
Table of Contents 7 Step 2 Configuring the SIP User Name .............................................................. 296 Step 3 Configuring Fax Environment .................................................................. 296 Step 4 Configuring the SIP Server ...................................................................... 297 Step 5 Registering the VoIP Gateway ................................................................ 298 11 Using the Internet Fax Service ............................................................................. 301 Internet Fax Overview ............................................................................................. 302 Preparations ............................................................................................................ 302System Requirements for the Machine ............................................................... 302 E-Mail Environment............................................................................................. 303 Installation Procedures ............................................................................................ 304 Step 1 Enabling Port and Setting up TCP/IP ...................................................... 304 Step 2 Configuring E-mail Environment .............................................................. 305 Step 3 Testing the Internet Fax........................................................................... 306 12 Using the Server Fax Service ............................................................................... 307 Server Fax Overview ............................................................................................... 308 Preparations ............................................................................................................ 309System Requirements for the Machine ............................................................... 309 Installation Procedure .............................................................................................. 310 Installation Overview ........................................................................................... 310 Step 1 Fax Settings............................................................................................. 310 Step 2 Setting the Server Fax Feature ............................................................... 311 13 Encryption and Digital Signature Settings.......................................................... 313 Encryption and Digital Signature Overview ............................................................. 314Types of Certificate ............................................................................................. 314 Encryption Features for Communication............................................................. 314 Encryption and Digital-Signature Features for Scan Files .................................. 315 Configuration of HTTP Communications Encryption ............................................... 316 Installation Overview ........................................................................................... 316 Step1 Configuration on the Machine................................................................... 316 Step2 Configuration on the Computer ................................................................ 317 Configuration of Encryption using IPSec ................................................................. 318 Installation Overview ........................................................................................... 318 Step1 Import and Configuration of a Certificate .................................................. 318 Step2 Configuration on the Machine (Configuration of IPSec) ........................... 319 Step3 Configuration on the Computer ................................................................ 320 Configuration of E-mail Encryption/Digital Signature............................................... 321 Installation Overview ........................................................................................... 321 Step1 Configuration on the Machine................................................................... 321 Step2 Configuration on Sender and Recipient.................................................... 323 Configuration of PDF/DocuWorks/XPS Signature ................................................... 325 Installation Overview ........................................................................................... 325 Step1 Configuration on the Machine................................................................... 325 Downloaded From ManualsPrinter.com Manuals
8 Step2 Configuration on the Computer .................................................................326 14 Authentication and Accounting Features ............................................................327 Overview of Authentication and Accounting Feature ...............................................328Overview of Authentication Feature.....................................................................328 Overview of Accounting Feature..........................................................................329 Authentication...........................................................................................................330 User Types Managed by Authentication Feature ................................................330 User Roles and Authorization Groups .................................................................331 Types of Authentication .......................................................................................332 Types of Account Administration .........................................................................333 Authentication and Accounting Relationship .......................................................334 Services Controlled by Authentication......................................................................335 Overview ..............................................................................................................335 Services Restricted by User ID Authentication ....................................................335 Services Restricted by the Combined Use of Smart Card Authentication and User ID Authentication ..................................................................................338 Authentication for Job Flow Sheets and Folders ......................................................341 Overview ..............................................................................................................341 When the Authentication Feature is Disabled......................................................343 When the Authentication Feature is Enabled ......................................................346 Jobs Manageable by Account Administration ..........................................................349 Configuration for Authentication ...............................................................................352 Installation Overview............................................................................................352 Enabling Authentication .......................................................................................352 Changing the Default Authorization Group Settings ............................................355 Creating an Authorization Group .........................................................................355 Configuration for IC Card Reader (Optional) ............................................................357 Step 1 Preparations .............................................................................................357 Step 2 Logout Method Using the Smart Card ......................................................357 Step 3 Registering Smart Card Information .........................................................358 Configuration for Account Administration .................................................................359 Step 1 Selecting an Accounting Type ..................................................................359 Step 2 Registering User Information....................................................................359 User Authentication Operations ...............................................................................361 Authenticating Login Users ..................................................................................361 Changing Passcode.............................................................................................362 15 Problem Solving .....................................................................................................363 Troubleshooting........................................................................................................364 Machine Trouble.......................................................................................................365 Image Quality Trouble ..............................................................................................370 Trouble during Copying ............................................................................................375Unable to Copy ....................................................................................................375 Downloaded From ManualsPrinter.com Manuals