Xerox Document Centre 545DC HCF User Manual

							Machine Information
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Machine Status
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Overwrite Hard Disk
You can check the overwriting status of the hard disk. Overwriting indicates that the 
overwriting is in progress. Standby indicates that the overwriting is completed.
Note •This feature does not appear for some models. For more information, contact our Customer 
Support Center.
• [Overwrite Hard Disk] appears when [Overwrite Hard Disk] is enabled under [Authentication/
Security Settings]. For more information, refer to Overwrite Hard Disk (P.237).
1Select [Overwrite Hard Disk].
2Check the overwriting status of the hard disk.
Print Mode
You can print the programming settings configured in the ESC/P-K emulation mode 
and retrieve the programming.
Note • The items displayed vary depending on the options installed.
1Select [Print Mode].
2Select [Off-line] or [On-line].
„ Off-line
The machine does not accept data from a computer. Any data being sent is cancelled 
and not printed.
„ On-line
The printer accepts data from a computer.
3Select a printer language to set a print mode.
4Set each item.
Note • The items displayed vary depending on 
the printer language.
Retrieve Programming
You can retrieve and use settings registered in memory.
1Select [Retrieve Programming].
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							4 Machine Status
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2Select the memory number to use.
„ Factory Defaults
You can use the factory default settings.
„ Custom Settings
Displays the numbers stored in the memory.
Programming
You can check or change the value set for the print mode item number.
For the item numbers that can be configured in each mode menu, refer to ESC/P-K Emulation Settings 
(P.530), PDF Direct Print Settings (P.543), PCL Emulation Settings (P.549), and HP-GL/2 
Emulation Settings (P.556).
1Select [Programming].
2Enter the item number of the feature to set in 
[Item Number] with the numeric keypad.
3Select [Confirm]. The current setting value 
appears.
4Select [Change Value].
5Enter [New Value] with the numeric keypad.
6Select [Save].
Store/Delete Programming
For ESC/P-K and HP-GL/2 emulations, you can register settings in memory.
You can register up to 20 print modes for ESC/P-K and HP-GL/2 emulations.
1Select [Store/Delete Programming].
2Select [Store Current Selections] or [Delete].
„ Store Current Selections
Stores the current selections. If you select a 
number already used, its settings will be 
overwritten with the new settings. The 
overwritten settings cannot be restored.
„ Delete
Deletes a number selected. Select [Delete], and then select a number to delete.
Important • Deleted numbers cannot be restored.
3Select the memory number to store or to delete.
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							Machine Information
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Default Programming
You can start the machine using the settings stored in memory as default settings.
1Select [Default Programming].
2Select [Factory Defaults] or [Custom 
Settings].
„ Factory Defaults
You can use the factory default settings.
„ Custom Settings
Displays the numbers stored in memory.
3When you select [Custom Settings], select a memory number to use.
4Select [Save].
Password
For PDF Direct Print, if a password is set for files, set the password here in advance. 
PDF files can only be printed when the passwords assigned and entered are the same.
You can use up to 32 characters for the password.
1Press [Password].
2Enter a password of up to 32 single-byte characters with the keyboard displayed, and 
select [Save].
Fax Receiving Mode
You can set a mode for receiving faxes.
Note • As for IP fax (SIP), the machine always receives faxes automatically.
For information on auto receive and manual receive, refer to 4 Fax > Receiving Faxes in the User 
Guide.
1Select [Fax Receiving Mode].
2Select a fax receiving mode.
„ Manual Receive
The machine manually receives faxes from a 
remote machine. This mode is convenient to 
confirm the sender or use an external 
telephone before receiving faxes.
„ Auto Receive
The machine automatically receives faxes.
3Select [Save].
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							4 Machine Status
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Faults
This section describes how to check the information on errors that occurred on the 
machine.
The error history report shows the list of the latest 50 errors. The items printed include 
the date and time, error code, and error category.
The following describes how to print the error history report.
1Press the  button.
2Select the [Faults] tab.
3Select [Error History Report].
4Press the  button.
Note •You can also access [Error History 
Report] under [Machine Information] > 
[Print Reports] > [Job Status/Activity 
Report].
• If [Print Reports Button] under [Reports] is 
set to [Disabled], the [Error History Report] button does not appear on the screen. For more 
information on Reports, refer to Reports (P.122).
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							Supplies
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Machine Status
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Supplies
You can check the status of consumables on the [Supplies] screen. The status of 
consumables is shown as OK, Replace Soon (Order Now), or Replace Now.
The following describes the procedure to check the status of consumables.
For information on replacing consumables, refer to Maintenance (P.53).
1Press the  button.
2Select the [Supplies] tab and confirm the 
status of the toner and other consumables.
Note •Pressing a supply name displays a 
screen about the status of the supply.
On the [Supplies] screen, you can check the 
following items:
Important •If you replace a toner cartridge with a partially used toner cartridge, the displayed status may 
differ from the actual remaining amount. When you replace toner cartridges, we recommend 
that you use new ones.
Note • Pressing a supply name displays a screen about the status of the supply.
• The items displayed vary depending on the options installed.
• Select [ ] to display the previous screen or [ ] to display the next screen.
zToner CartridgezBooklet Staple Cartridge [R2]
zDrum CartridgezBooklet Staple Cartridge [R3]
zFuser Assembly zHole Punch Waste Container [R4]
zStaple Cartridge [R1]
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Billing Information
On the [Billing Information] screen, you can check the number of pages printed per 
meter or user.
The following shows the reference section for each item:
Billing Information .....................................................................................................................94
User Account Billing Information ..............................................................................................9 5
1Press the  button.
2Select the [Billing Information] tab.
Billing Information
You can check the total number of copies and pages printed by individual meters.
1Select [Billing Information].
2On the screen, check each meter.
„ Serial Number
Displays the serial number of the machine.
„ Total Impressions
Displays the total number of Black Impressions.
„ Copy Service
Displays the total number of pages copied.
„ Print Service
Displays the total number of pages printed.
„ Fax Service
Displays the total number of pages faxed.
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							Billing Information
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User Account Billing Information
You can check the number of pages printed by user.
When the Auditron mode is enabled, you can check the billing meters for the currently 
authenticated user ID.
Note •[User Account Billing Information] is displayed when the [Accounting Type] is set to [Local 
Accounting].
For more information on the Auditron mode, refer to Accounting (P.221).
1Press the  button.
„ To check the billing meter of a currently authenticated user ID
1) Enter the user ID with the numeric keypad 
or the keyboard displayed on the screen, 
and select [Enter].
When a password is required, select 
[Next] and enter the user’s passcode, and 
select [Enter].
2) Press the  button.
3) Proceed to step 2.
„ To check the system administrator meter
1) Enter the system administrator’s user ID with the numeric keypad or the keyboard 
displayed on the screen, and select [Enter].
When a passcode is required, select [Next] and enter the system administrator’s 
passcode, and select [Enter].
Note • The default user ID is 11111. 
• The default passcode is x-admin.
2) Press the  button.
3) Proceed to step 2.
2Select the [Billing Information] tab.
3Select [User Account Billing Information].
4Select a meter to check.
Note • The meters are displayed only for the 
features set to [Enable Accounting] in the 
Auditron mode.
„Meter (Copy Jobs)
Displays the number of pages copied.
„ Meter (Scan Jobs)
Displays the number of pages scanned.
„ Meter (Print Jobs)
Displays the number of pages printed.
Note • [Meter (Print Jobs)] is not displayed for the system administrator.
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							4 Machine Status
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							5 Tools
Each feature of the machine is set to the factory default (initial) settings, but you 
can customize these settings in accordance with your environment. To change 
or customize these settings, enter the System Administration mode and make 
changes in the [Tools] screen.
This chapter describes the features that can be changed and the procedures to 
change the settings.
zSystem Settings Procedure ........................................................................ 98
zTools Menu List ........................................................................................ 101
zCommon Service Settings ........................................................................ 113
zCopy Service Settings .............................................................................. 137
zConnectivity & Network Setup .................................................................. 145
zPrint Service Settings ............................................................................... 169
zScan Service Settings............................................................................... 175
zFax Service Settings ................................................................................. 182
zE-mail/Internet Fax Service Settings ........................................................ 194
zFolder Service Settings............................................................................. 197
zJob Flow Service Settings ........................................................................ 198
zMedia Print Service Settings..................................................................... 199
zStored File Settings .................................................................................. 200
zSetup ........................................................................................................ 202
zAccounting ................................................................................................ 221
zAuthentication/Security Settings ............................................................... 229
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							5 Tools
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Tools
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System Settings Procedure
To change or customize the system settings, enter the System Administration mode.
This section describes the basic procedures for system settings. The following shows 
the reference section for each procedure.
Step 1 Entering System Administration Mode ...........................................................................98
Step 2 Entering the System Administrator User ID and Passcode .............................................98
Step 3 Selecting [Tools] ..............................................................................................................99
Step 4 Selecting a Setting Item on the [T ools] Screen................................................................99
Step 5 Setting a Feature ....................................................................................................... .....100
Step 6 Exiting System Administration Mode ...........................................................................100
Step 1 Entering System Administration Mode
1
Press the  button or the login 
information area on the touch screen. 
Step 2 Entering the System Administrator User ID and Passcode
To enter the System Administration mode, enter the system administrator User ID. If 
[Passcode Entry from Control Panel] is set to [On] under [Authentication/Security 
Settings] > [Authentication] > [Passcode Policy], you need to enter the passcode.
We recommend that you change the system administrator user ID and passcode 
immediately after installing the machine. 
For more information on how to change the passcode, refer to System Administrator Settings (P.229).
1Enter the system administrator’s user ID with 
the numeric keypad or the keyboard 
displayed on the screen, and select [Enter].
When a passcode is required, select [Next] 
and enter the system administrator’s 
passcode, and then select [Enter].
Note • The default user ID is 11111. 
• The default passcode is x-admin.
• The screen may differ depending on the settings of the machine.
• The  button is lit when the machine enters the System Administration mode.
12 3
45 6
78 9
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