Vodavi Minivoice Voicemail Processing System User Manual

Menu Option Screens 1-47
Adding a Mailbox
From the Main Menu:
1. Press  to enter Mailbox Assignments.
2. Move the cursor to the first available line, at a position left of the index 
number field. Press [F1] to go to the next page, if necessary.
3. Enter in order:
a. Next index number, then space.
b. Mailbox extension number, then space.
c. Access code if available, otherwise 0000 (valid codes are 0000-9999), 
then space.
d . E x t e n s i o n  n u m b e r  t o  b e  a s s o c i a t e d  w i t h  t h i s...

1-48 Menu Option Screens
Mailbox Capability Only
Not all employees have “traditional” offices, so they do not have telephones 
on the system and a call doesn’t need to be transferred to an extension. The 
call goes directly to a mailbox. To program this, arrow over to the mailbox, 
then press [F4]. This deletes the extension number and leaves only a mailbox. 
Mailbox extension numbers 104/105 in Figure 1-16  are examples.
Figure 1-16: Mailbox Only
An abbreviated entry is possible if both the mailbox...

Menu Option Screens 1-49
Deleting a Mailbox
From the Programming Menu:
1. Press  to enter Mailbox Assignments.
2. Move the cursor bar down to the mailbox that is to be deleted.
3. Press  to delete the mailbox.
4. Press  to confirm delete.
5. When you finish, press  to save your changes and return to the 
Programming Menu.
Class of Service 
The MiniVoice provides four Classes of Service. Each COS has three 
parameters that may be specified:
Figure 1-17: Class of Service Screen 

1-50 Menu Option Screens
Recording Time Left
This screen is used to display the amount of voice storage space that is 
currently available in the MiniVoice. The memory expansion increases the 
storage space by 180 minutes.
Figure 1-18: Free Sectors Screen
Field Description
SAVE PERIOD
IN DAYSSpecifies the number of days that a message is retained before being 
automatically deleted. No warning is given before the message is deleted.
It is important to delete messages so that the storage space is not...

Menu Option Screens 1-51
PBX Integration
The MiniVoice provides several pre-programmed integration modules for the 
most popular telephone systems.
Figure 1-19: PBX Integration Screen
Selecting a Telephone System -- Use the arrow keys to scroll to the desired 
name or type the number corresponding to the selection, then press the 
 key. Your selection is displayed in the Screen in Effect field.
For example, if you scroll to 00 for Vodavi phone systems and press , 
the Screen In Effect field displays 00....

1-52 Menu Option Screens
PBX Integration Programming - (Sub Menu)
A description of the fields of the PBX integration screen is provided below.
Figure 1-20: PBX Integration Screen (continued)
Changing from one PBX integration to another will wipeout all of the existing 
mailboxes and there is no way to recover them.
Field Description
PBX CODENumber the system uses to determine which PBX screen to reference for system 
parameters. 
Example
 -- If 00 is selected as the PBX Integration, the system will use...

Menu Option Screens 1-53
Field Description
MWI CODE ONCode the system sends when a mailbox has a new message.
†This code tells the telephone system to activate the MWI indicator for that mailbox’s 
extension.
†When entering the code, the colon character “:” represents the extension number.
Example --
 If your MWI On code is 420 followed by the extension number, enter the 
following sequence: ,420:,
†It is recommended to always end the sequence with a comma (1-second pause) to 
allow the telephone system...

1-54 Menu Option Screens
Field Description
MINIMUM
ON-HOOK DELAYPeriod of time that a port will wait after hanging up before attempting to use that port for 
an outdial operation.
†This prevents collisions when a new call appears at the port right after it has released a 
previous caller.
†If no new incoming call is detected before this timer expires, the outdial request will be 
processed.
OUTDIAL
CALL PREFIXDialing pattern used to tell the PBX an outside line is needed, such as during an outdial...

Menu Option Screens 1-55
Field Description
- ACTION
TA K E M S G
ENTERMB
VCMAIL_ACC
IGNOREOnce a matching DTMF protocol is found, the Action column tells the system what to do 
with that particular call. The allowable actions are:
†Take a message into the requested mailbox.
†Open the requested mailbox, ask caller for password.
†Take no action when this DTMF protocol is received.
PROTOCOL ENTRY 
ORDERThis is the order of integration information as the telephone system sends it to the voice 
mail port....

1-56 Menu Option Screens
System Initialization
Enter [Y] to initialize the voice mail system and erase all messages. Enter [N] 
or press [Esc] to exit this option without initializing the voice mail system.