Toshiba E Studio 207 User Manual

							Managing Mailboxes    69
5Select agents and click [Select Agent].
Confidential — Select this to create a Confidential mailbox.
Bulletin Board — Select this to create a Bulletin Board mailbox.
Forward — Select this to create a relay station mailbox.
Internet/Fax(Relay) — Select this to create a Forward mailbox of Fax (Relay) agent.
The “Internet/Fax (Relay)” will be selected automatically when “Forward” is selected.
6Click the button of each item to set the mailbox properties.
[MailBox Setting] — Click this to specify the mailbox settings.
	 P.70 “MailBox setting”
[Destination Setting] — Click this to specify the destinations to be sent. This can be set 
only when creating the Fax(Relay) agent.
	 P.71 “Destination setting (Mailbox)”
[Relay End Terminal Report] — Click this to specify where the transmission result list 
will be sent. This can be set only when creating the Fax(Relay) agent.
	 P.73 “Relay end terminal report”
7After configuring the desired mailbox properties, click [Save].
The mailbox properties are registered.
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							8 TopAccess REGISTRATION TAB PAGE
70    Managing Mailboxes
MailBox setting
In the MailBox Setting page, specify the box number and password.
1) Box Number
Enter the box number of the mailbox.  You can enter up to 20 letters (numbers only).
2) Password
Enter the box password if you want to protect the mailbox by the password.  You can enter 
up to 20 letters including numbers, sharp marks (#), and asterisks (*).
Setting mailbox
1Click [Mailbox Setting] to open the Mailbox Setting page.
2Enter the box number. (Enter the box password as required.)
3Click [Save].
Mailbox setting is made.
1
2
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							Managing Mailboxes    71
Destination setting (Mailbox)
In the Recipient List page, you can specify the destinations of the IFax (Relay).
You can specify the recipients by selecting recipients from the address book or by selecting 
recipient groups from the address book.
Selecting the recipients from the address book
By this method, you can select recipients from the address book in this equipment.
1Click [Destination Setting] to open the Recipient List page.
2Click [Address Book].
The Address Book page is displayed.
3Check the Fax recipients, and check the Fax boxes of users you 
want to add as the Fax recipients.
4Click [ADD].
Selected recipients are added in the Recipient List page.
You can remove the contacts that you added in the recipient list before submitting the 
destination settings.
	 P.73 “Removing the contacts from the recipient list”
5Click [Save].
The contacts are added as the destinations.
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							8 TopAccess REGISTRATION TAB PAGE
72    Managing Mailboxes
Selecting the groups from the address book
By this method, you can select groups from the address book.
1Click [Destination Setting] to open the Recipient List page.
2Click [Address Group].
The Address Group page is displayed.
3Check the Group boxes that contains the desired recipients.
4Click [ADD].
All recipients in the selected groups are added in the Recipient List page.
You can remove the contacts that you added in the recipient list before submitting the 
destination settings.
	 P.73 “Removing the contacts from the recipient list”
5Click [Save].
The contacts are added as the destinations.
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							Managing Mailboxes    73
Removing the contacts from the recipient list
1Check the check boxes of the contacts that you want to remove 
from the recipient list, and click [Delete].
The selected contacts are removed from the recipient list.
Relay end terminal report
In the Relay End Terminal Report page, you can specify a recipient that the transmission result 
list will be sent.
Adding the relay end terminal report recipients
1Click [Relay End Terminal Report].
The Relay End Terminal Report page is displayed.
2Enter the fax number, or select Fax option button of a user that you 
want to send the transmission result list.
You can clear the selected option button by clicking [Reset].
You cannot specify more than 1 recipient for the destination of the Relay End Terminal 
Report.
3Click [Add].
The selected recipient is set for the transmission result list destination.
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							8 TopAccess REGISTRATION TAB PAGE
74    Managing Mailboxes
Deleting an Open Mailbox
You can delete an existing Open Mailbox from TopAccess.
If you want to delete an Open Mailbox, the document must first be retrieved, printed, or canceled 
from the Open Mailbox.
Deleting an mailbox
1Click the Registration tab and the MailBoxes menu.
The MailBoxes menu page is displayed.
2Click the box number link that you want to delete in the mailboxes 
list.
yIf you click the box number link that is not protected by a password, skip to step 4.
yIf you click the box number link that is protected by a password, go to the next step.
3Enter the password for the mailbox and click [OK].
The MailBoxes Properties page is displayed.
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							Managing Mailboxes    75
4Click [Delete].
The confirmation dialog box appears.
5Click [OK].
Selected mailbox is deleted.
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							9.TopAccess COUNTER TAB PAGE
This chapter describes how to display total counters on the TopAccess Counter tab page.
Viewing Counters....................................................................................................78
Displaying the total counter ............................................................................................................... 78
Displaying the department counter ................................................................................................... 78
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							9 TopAccess COUNTER TAB PAGE
78    Viewing Counters
Viewing Counters
This equipment maintains a set of counters that keep track of the number of pages printed, cop-
ied and scanned. These statistics can be displayed in totals or broken down by department. This 
topic describes how to display the statistics and manage the department counters.
	 P.78 “Displaying the total counter”
	 P.78 “Displaying the department counter”
Displaying the total counter
In the Total Counter menu page, you can display the total counter information for each copy/print 
counter of small paper and copy/print counter of large paper.
Displaying the total counter
1Click the Counters tab and the Total Count menu.
The Total Count menu page is displayed.
2You can check the total counter in this page.
Displaying the department counter
In the Department menu page, you can display the counter information of a specific department.  
If you want to display the department counter, you must enter the department code.
Displaying the department counter is available only when a department code is set by using this 
equipment.
The administrator can view all departments including respective counter information.
	 P.136 “Displaying the departments list”
Displaying the department counter
1Click the Counters tab and the Department menu.
The Department menu page is displayed.
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