Toshiba E Studio 207 User Manual

							Switching Languages    119
Switching Languages
You can switch the currently-used language to the desired one by uploading the language of 
TopAccess in the Client Utilities CD-ROM to this equipment. 
When the Scanner Upgrade Kit (optional) has been installed, upload the TopAccess language 
data stored in the Scan Utilities CD-ROM (included in the Scanner Upgrade Kit) in order to 
switch TopAccess languages according to the Setup Guide for Scanning Functions. The 
TopAccess language data are also provided in the Client Utilities CD-ROM (included in the Net-
work Printer Kit), which is described in this guide. However, they do not support the scanning 
function.
1Insert the Client Utilities CD-ROM into a client PC. 
When inserting the Client Utilities CD-ROM, the installer may automatically start. Click 
[Cancel] to make the installer exit and continue the operation.
2Access TopAccess in the administrator mode.
	 P.50 “Accessing TopAccess”
3Click the Maintenance menu and Install Language submenu. 
The Install Language submenu page is displayed. 
4Select the desired language in the “Select” drop down box. 
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							11 TopAccess ADMINISTRATION TAB PAGE - 
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120    Switching Languages
5Click [Browse] and then select the TOPACCESS folder in the Client 
Utilities CD-ROM. Then select the desired language file and click 
[Open].
TopAccess language:
[CD-ROM drive]: \TOPACCESS\
If the language selected in the drop down box and the one selected from the Client Utili-
ties CD-ROM differ, the error message dialog box shown below appears. Click [OK] in 
this message dialog box and then select the correct language.
6Click [Upload].
Uploading starts. When it is completed, the language is switched.
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							Backing up Data    121
Backing up Data
The administrator can create backup files of the address book data. The backup files can be 
used to restore or upload to other e-STUDIO165/205 or e-STUDIO167/207/237 compatible 
equipments.
Backing up data as files
1Access TopAccess in the administrator mode.
	 P.50 “Accessing TopAccess”
2Click the Maintenance menu and Backup submenu.
The Backup submenu page is displayed.
3Click [Create New File] for the data that you want to backup.
“Backup or restoration process in progress.” appears and the backup process begins.
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							11 TopAccess ADMINISTRATION TAB PAGE - 
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122    Backing up Data
4Click [REFRESH] on the right side.
A backup file is created and its name and size will be displayed.
If the screen is not refreshed by clicking the [REFRESH] icon, please wait a while and 
then try again. Creating the backup file may take a few minutes depending on its size.
5Right-click the File Name link and select [Save Target As...].
The Save As dialog box appears.
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							Backing up Data    123
6Select the file location and select “All Files” in the “Save as type” 
drop down box.
It is recommended to save the backup file as it is named.  If you change the file name, 
the equipment cannot restore the data from the backup files.  The file name of each 
backup data must be the following name:
- Address Book: BACKUP_ADDR.tbf
7Click [Save].
The backup file is saved in the selected location.
If you turn the power of the equipment OFF, the export files in the equipment will be lost.
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							11 TopAccess ADMINISTRATION TAB PAGE - 
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124    Restoring Data from Backup File
Restoring Data from Backup File
An administrator can restore the address book data using the backup files.  This maintenance 
feature is used to restore data from backup files, to recover the original environments.
Restoring data from backup files
Before restoring the data from backup files, please confirm that there is no print job, no scan job, 
and no fax job.  The backup files cannot be restored if there are any jobs that have been pro-
cessed.
1Access TopAccess in the administrator mode.
	 P.50 “Accessing TopAccess”
2Click the Maintenance menu and Restore submenu.
The Restore submenu page is displayed.
3Click [Browse] in the data section that you want to restore.
The Choose File dialog box appears.
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							Restoring Data from Backup File    125
4Select a backup file and click [Open].
If the backup file name is not the name as shown below, the equipment cannot restore 
the data from the backup files.
- Address Book: BACKUP_ADDR.tbf
5Click [Upload].
The Restore screen displays the backup file information.
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							11 TopAccess ADMINISTRATION TAB PAGE - 
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126    Restoring Data from Backup File
6Check the box of Address Book and click [Restore].
“Backup or restoration process in progress.” appears and the restoration process begins.
7Click [REFRESH] on the right side.
The address book data are restored in this equipment. 
If the screen is not refreshed by clicking the [REFRESH] icon, please wait a while and 
then try again. Restoration may take a few minutes depending on the file size.
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							Importing the Address Book    127
Importing the Address Book
You can import the address book data in a CSV format to TopAccess. The data need to be 
comma-deliminated CSV files complying with the address book data format of TopAccess. Cre-
ate the file in the following format: 
Each item in the address book data is imported to TopAccess under the following item names:
yBe sure to enter “NAME” and “Tel Number”, or the data will not be imported.
yData with letters exceeding the maximum number shown above cannot be imported.
yBe sure to enter either “ABB_ID” or “OT_ID”.
yA maximum of 300 abbreviated numbers (“ABB_ID”) and a maximum of 75 one-touch num-
bers (“OT_ID”) can be imported.
yIf an abbreviated number (“ABB_ID”) already registered for one user is used for another, only 
the data of the user first registered in this abbreviated number will be imported. (The same 
procedure is taken in one-touch numbers (“OT_ID”).)
yFor letters accepted for “Search Letter”, see the Operator’s Manual for Facsimile Func-
tion.
NAME,Email Address,Tel Number,ABB_ID,OT_ID,Search Letter
Use01,[email protected],000000000001,1,1,A
Use02,[email protected],000000000002,,2,B
Use03,[email protected],000000000003,2,,A
Item Names in 
Address BookItem Names in TopAccessMaximum Number of letters 
Acceptable
NAME Name 20 one-byte letters / 10 two-byte letters
Email Address (Import disabled) -
Tel Number Fax Number 128 one-byte letters
(Digits and signs “ * ”, “#”, “ - ”)
ABB_ID ABB. Number 3 one-byte letters
(Digits from 001 to 999)
OT_ID One Touch Number 2 one-byte letters
(Digits from 1 to 75)
Search Letter Search Letter 1 one-byte letters
(Capital letters, digits, signs)
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							11 TopAccess ADMINISTRATION TAB PAGE - 
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128    Importing the Address Book
Importing the address book data from a CSV file
Before importing the address book data, please confirm that there is no print job, no scan job, 
and no fax job.  The address book data cannot be imported if there are any jobs that have been 
processed.
1Access TopAccess in the administrator mode.
	 P.50 “Accessing TopAccess”
2Click the Maintenance menu and Import submenu.
The Import submenu page is displayed.
3Click [Browse...] in the Address Book area.
The Choose File dialog box appears.
4Select the CSV file that contains address book data and click 
[Open].
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