Sony Clie PEG-NR70V/U, PEG-NR70/U Handheld Operating Instructions

							Chapter3Exchanging and updating data using a HotSync® operation131
Advanced HotSync® operations
Importing data
1Start the Palm Desktop for CLIÉ software.
2Click the application into which you want to import data.
3If you are importing records that contain a field with
category names, select All in the Category box.
Be sure that the same categories that appear in the imported file also exist
in the application. If the categories do not exist, create them now;
otherwise, the records will be imported into the Unfiled category.
4Click Import from the File menu.
The Import dialog box is displayed.
5Select the file you want to import.
6Click Open.
7To import data into the correct Palm Desktop for CLIÉ fields,
drag the fields in the left-hand column so that they parallel
the corresponding imported fields on the right.
8Clear the check box for fields that you do not want to import.
9Click OK.
The imported data is highlighted in the application.
10To add the imported data to your CLIÉ handheld, perform a
HotSync operation.
See the Palm Desktop for CLIÉ online Help for more information on
importing and exporting data. 
						

							Chapter3Exchanging and updating data using a HotSync® operation132
Advanced HotSync® operations
Synchronizing with external data (File Link)
The File Link feature allows you to import Address Book and Memo Pad
information onto your CLIÉ handheld from a separate external file such as a
company phone list. HotSync
® Manager stores the data in a separate
category on your Palm Desktop for CLIÉ software and your CLIÉ handheld.
You can set the File Link feature to check for changes to the external file
when you perform a HotSync operation.
With File Link, you can import data stored in any of the following file
formats:
•Comma-delimited (*.csv)
•Palm Desktop for CLIÉ software’s Memo Pad archive (*.mpa)
•Palm Desktop for CLIÉ software’s Address Book archive (*.aba)
•Text (*.txt)
For information on how to set up File Link, see the Palm Desktop for CLIÉ
online help. 
						

							Chapter 4
Communicating using your Sony CLIÉ Handheld
This chapter describes how to communicate with another Palm OS® PDA device via
the infrared communications port or Memory Stick®
 media, how to handle Memory
Stick media, and how to use the MS Gate application for managing the data in
Memory Stick media.
Contents
Beaming between your Sony CLIÉ Handheld
and another Palm OS® PDA .................................................... 134
What you can do with beaming ......................................... 134
Beaming information ......................................................... 135
Receiving beamed information ........................................... 136
Tips on beaming information ............................................. 136
Using Memory Stick
® media ................................................... 137
What is Memory Stick® media? ......................................... 137
Inserting and removing Memory Stick media ...................... 138
Protecting the data in Memory Stick media ........................ 140
Starting an application stored in Memory Stick media ........ 141
Starting an application automatically when Memory Stick
media is inserted ............................................................... 141
Viewing information of the inserted Memory Stick media
(Card Info) ........................................................................ 142
Formatting Memory Stick media ........................................ 143
Exchanging data via Memory Stick
® media ............................ 145
Starting the Memory Stick® Gate (MS Gate) application ..... 145
Copying your CLIÉ handheld data to Memory Stick media .. 148
Copying data from Memory Stick media
to your CLIÉ handheld ....................................................... 150
Deleting data in Memory Stick media ................................. 153
Using the MS Gate menus ................................................. 155
Installing applications to/from Memory Stick media
without using the MS Gate application .............................. 156 
						

							Chapter4Communicating using your Sony CLIÉ Handheld134
IR Port
Beaming between your Sony CLIÉ Handheld
and another Palm OS
® PDA
What you can do with beaming
Your CLIÉ handheld is equipped with an IR (infrared) port that you can use
to beam information to another Palm OS® PDA device that’s close by and
that also has an IR port. The IR port is located at the top of your CLIÉ
handheld, behind the small dark shield.
You can beam the following information between your CLIÉ handheld and
another Palm OS PDA:
•The record currently displayed in Address Book, Date Book, To Do List, or
Memo Pad.
•All records of the category currently displayed in Address Book, Date
Book, To Do List, or Memo Pad.
•A special Address Book entry that you designate as your business card.
•An application installed in RAM memory.
Note
Some applications are protected and cannot be beamed, as indicated by a lock 
 icon
to the side of applications. 
						

							Chapter4Communicating using your Sony CLIÉ Handheld135
Beaming between your Sony CLIÉ Handheld and another Palm
OS
® PDA
Beaming information
You can beam a record, business card, or category of records between your
CLIÉ handheld and another Palm OS PDA.
1Locate the record, business card, or category you want to
beam.
2Tap the Menu  icon.
3Tap one of the following from the Record menu:
•The Beam command for an individual record
•In Address Book only: Beam Business Card
•Beam Category
4When the Beam dialog box appears, point the IR port directly
at the IR port of the receiving handheld.
Tip
For best results, your CLIÉ handheld and another Palm OS PDA should be 4 to 8
inches (approximately 10 to 20 centimeters) apart, and the path between the two
handhelds must be clear of obstacles and shielded from fluorescent lighting.  The
beaming distance to other Palm OS PDA handhelds may be different.
5Wait for the Beam dialog box to indicate that the transfer is
complete before you continue working on your CLIÉ
handheld. 
						

							Chapter4Communicating using your Sony CLIÉ Handheld136
Beaming between your Sony CLIÉ Handheld and another Palm
OS
® PDA
Receiving beamed information
1Turn on your CLIÉ handheld.
2Point the IR port directly at the IR port of the other Palm OS
PDA handheld transmitting the data.
The Beam dialog box is displayed. Beaming data starts.
You can select in a dialog box the category in which you save the data.
3Tap Yes.
The data is saved to the unfiled category.
Note
If Beam Receive in the Preferences menu is set to Off, you cannot receive data using the
beaming feature. Before beaming data, make sure to set Beam Receive to On.
Tips on beaming information
•Incoming data or application should be placed in the Unfiled category.
•Pressing the Address Book 
 button for about two seconds beams your
business card.
•You can use Graffiti
® writing to beam the current entry (  then , or 
and then tap ). 
						

							Chapter4Communicating using your Sony CLIÉ Handheld137
Using Memory Stick®
 media
What is Memory Stick® media?
Memory Stick®
 media is a new, compact, portable, and versatile Integrated
Circuit recording medium with a data capacity that exceeds a floppy disk.
Memory Stick media is specially designed for exchanging and sharing
digital data among Memory Stick media compatible products such as a
digital video camera. Because it is removable, Memory Stick media can also
be used for external data storage.
Memory Stick media allows you to exchange data between your CLIÉ
handheld and your computer or digital camera that supports Memory Stick
media. To exchange data via Memory Stick media, your CLIÉ handheld uses
the supplied Memory Stick Gate (MS Gate) application.
Types of Memory Stick media
There are two types of Memory Stick media:
•MagicGate Memory Stick media, which is equipped with “MagicGate”
copyright protection technology. MagicGate Memory Stick media is
distinguished by the 
 logo.
•Memory Stick media, which is not equipped with “MagicGate” copyright
protection technology.
You can use both types of Memory Stick media with this CLIÉ handheld
(PEG-NR70V/U or PEG-NR70/U). However, to play OpenMG audio files, make
sure to use MagicGate Memory Stick media (color: white). To play MP3 files,
you can use standard Memory Stick media (color: purple) as well as
MagicGate Memory Stick media.
Note on using MagicGate Memory Stick media
If you use the MS Gate application or Windows
® Explorer to handle a protected file,
such as copying it from a MagicGate Memory Stick media to your computer, the file
may be disabled. To handle copyright-protected files, use a “MagicGate” compliant
application such as the SonicStage LE software. 
						

							Chapter4Communicating using your Sony CLIÉ Handheld138
Using Memory Stick® media
Inserting and removing Memory Stick media
Insert Memory Stick media into the Memory Stick slot as illustrated below.
The contents of the Memory Stick media is displayed automatically.
Note
Insert Memory Stick media in the right direction. If Memory Stick media is forced in the
wrong way, it may be damaged.
To remove Memory Stick media
Make sure that your CLIÉ handheld is not writing data to or reading data
from Memory Stick media before you move the media.
Push the Memory Stick media gently into the slot, and then release it so that
the Memory Stick media pops out. Then pull it out of your CLIÉ handheld.
b
The Memory Stick indicator
lights in orange when your
CLIÉ handheld is accessing
Memory Stick media.
Push Memory Stick media in. Pull Memory Stick media out. 
						

							Chapter4Communicating using your Sony CLIÉ Handheld139
Using Memory Stick®
 media
Notes on using Memory Stick media
When you use Memory Stick media, follow these precautions:
•Avoid touching the terminal of Memory Stick media or letting it come into
contact with a metal object.
•Do not drop, bend, or submit Memory Stick media to external shock.
•Do not disassemble or modify Memory Stick media.
•Avoid getting liquids on Memory Stick media.
•Avoid using or storing Memory Stick media in a location subject to:
–extremely high temperatures, such as the hot interior of a car, the
direct sunlight, or near a heater.
–high humidity–corrosive substances
–excessive dust–magnetic fields
•When storing or carrying Memory Stick media, keep it in its original case
to ensure protection of important data.
•Save a backup of important data.
•Avoid removing Memory Stick media from the insertion slot while data is
being written or read.
•To avoid damaging or erasing data, do not
– release Memory Stick media or unplug the AC power adapter while
formatting or while or reading or writing data.
–use Memory Stick media in a location subject to static electricity or
electric noise.
•If the battery of your CLIÉ handheld is running out, an error message is
displayed, and you cannot exchange data with Memory Stick media.  If
this occurs, connect the AC power adapter, or fully charge your CLIÉ
handheld.
•Use the MS Gate application to format Memory Stick media you use in
your CLIÉ handheld. If you format it using another application, further
operation with your CLIÉ handheld is not guaranteed.
•If you insert Memory Stick media that has been formatted by another
application, a message prompting you to format it is displayed. To use
Memory Stick media in your CLIÉ handheld, follow the instructions to
format it. Note, however, that all stored data will be erased. 
						

							Chapter4Communicating using your Sony CLIÉ Handheld140
Using Memory Stick®
 media
Protecting the data in Memory Stick media 
To prevent accidental erasure of important data, you can use the write
protect tab of Memory Stick media. Slide the tab to the left or right to enable
or disable writing to the Memory Stick media.
Write-enable position
Slide the tab to the left to select the write-enable position. You can read data
from and write data to the Memory Stick media.
Write-protect position (LOCK)
Slide the tab to the right. You can read data from but not write data to the
Memory Stick media. Select the write-protect position when you do not
want to overwrite or delete the data in the inserted Memory Stick media.
LOCK
LOCKLOCK
Back
Write-Enable
PositionWrite-Protect
Position