Sony Clie PEG-NR70V/U, PEG-NR70/U Handheld Operating Instructions

							Chapter2Using basic applications101
Performing common tasks
Making records private
In all basic applications, you can make individual records private. Private
records remain visible and accessible until you select the Security setting to
hide all private records.
To mask or hide private records
You can mask or hide your private records. To view the masked or hidden
records, you need to enter the password.
1Rotate the Jog Dial navigator to select Security, or tap the
Security 
 icon on the Application Launcher screen.
The Security screen appears.
2Tap the arrow V next to Current Privacy to select Mask Records
or Hide Records from the drop-down list.
•Mask Records: Masked records appear as grey placeholders with a
lock symbol.
•Hide Records: Hidden records disappear completely from the screen.
3Tap OK.
To display private records
In step 2, select Show Records.
If you have a password, the Show Records screen appears. Enter the
password and tap OK.
When you select Hide Records When you select Mask Records 
						

							Chapter2Using basic applications102
Performing common tasks
Attaching notes
In all basic applications except Memo Pad, you can attach a note to a record. A
note can be up to several thousand characters long. For example, for an
appointment in Date Book, you can attach a note with directions to a location.
1Tap the record to which you want to add a note.
2Address Book only: Tap Edit.
The Address Edit screen appears.
3Tap Details.
4Tap Note.
5Enter your note.
6Tap Done.
A small note icon appears at the right side of any item that has a note.
Tip
To display the note, tap the note icon. You can review or edit the note. To delete
the note, tap Delete, and tap Yes.
Note icon 
						

							Chapter2Using basic applications103
Performing common tasks
Purging records
If outdated records of Date Book or To Do List take up memory on your
CLIÉ handheld, it’s a good idea to remove them by using Purge. If you think
Date Book or To Do List records might prove useful later, you can save them
in an archive file on your computer. Purging is not available in Address
Book or Memo Pad, so delete outdated records from these applications
manually.
1Open the application.
2Tap the Menu  icon.
3Tap Purge from the Record menu.
The Purge screen appears.
4Tap the arrow V, and select how old a record must be to be
purged.
5If you want to save a copy of the purged records on your
computer, select the “Save archive copy on PC” check box.
If you want to delete the records completely, clear it.
6Tap OK.
If you chose to save a copy of the purged records, your CLIÉ handheld
transfers them to an archive file on your computer the next time you
perform a HotSync
® operation.
Note
Purging does not happen automatically. You must tap the command to make it happen. 
						

							Chapter2Using basic applications104
Performing common tasks
Using the Edit menu
The Edit menu is available on any screen where you enter or edit text. In
general, commands available in the Edit menu apply to the text that you
select in an application.
Selecting text in an application
1Tap the beginning of the text that you want to select.
2Drag the stylus over the text to highlight it.
Notes
•You can also double tap to select a word or triple tap to select a line of text.
•You can also drag across the text to select additional words or drag down to select a
group of lines.
Edit menu
 To display the Edit menu, tap the Menu  icon and select Edit.
UndoReverses the action of the last edit command. For
example, if you used Cut to remove text, Undo restores
the text you removed. Undo also reverses deletions done
by using backspace.
CutRemoves the selected text and stores it temporarily in the
memory of your CLIÉ handheld. You can paste the text
you cut into another area of the current application or
into a different application.
CopyCopies the selected text and stores it temporarily in the
memory of your CLIÉ handheld. You can paste the text
that you copy into another area of the current application
or into a different application.
PasteInserts the text that you cut or copied at the selected
point in a record. The text you paste replaces any selected
text. If you did not previously cut or copy text, Paste does
nothing.
Select AllSelects all of the text in the current record or screen. This
enables you to cut or copy all of the text and paste it
elsewhere.
KeyboardOpens the on-screen keyboard. When you finish with the
on-screen keyboard, tap Done.
Graffiti HelpOpens screens that show all the Graffiti® character strokes.
Use this command anytime you forget the stroke for a
character. 
						

							Chapter2Using basic applications105
Performing common tasks
Choosing fonts
In all basic applications, you can change the font style to make the text easier
to read. You can choose a different font style for each application.
1Open an application.
2Tap the Menu  icon.
The menu is displayed.
3Tap Options, and tap Font.
4Tap the font style you want to use.
You can select small, bold, or large font.
5Tap OK.
The text in the application is displayed in the selected font style. 
						

							Chapter 3
Exchanging and updating data
using a HotSync
® operation
This chapter describes how to select HotSync® operation options and how to perform
a HotSync operation via cradle, infrared communications port, or network. Other
advanced HotSync operations include how to use file link functions and how to
import data from Windows applications.
Contents
What is a HotSync® operation? .............................................. 107
Performing a local HotSync
® operation with the cradle .......... 108
Using the Palm
™ Desktop for CLIÉ software ........................... 110
Starting the Palm™ Desktop for CLIÉ software ................... 110
Basic operations of the Palm Desktop for CLIÉ software ..... 110
Locating the Palm Desktop for CLIÉ components ................ 111
Advanced HotSync
® operations .............................................. 112
Setting the HotSync® setup options ................................... 112
Customizing HotSync application settings (Conduits) .......... 114
Conducting an IR HotSync operation .................................. 116
Conducting a HotSync operation via modem ...................... 119
Conducting a HotSync operation via a network .................. 125
Importing data from a Windows application ....................... 130
Synchronizing with external data (File Link) ........................ 132 
						

							Chapter3Exchanging and updating data using a HotSync® operation107
What is a HotSync® operation?
A HotSync® operation is a one-step operation that allows you to
synchronize data between your CLIÉ handheld and your computer. With
just one press on the HotSync button, you can synchronize your CLIÉ
handheld application data with the Palm
™ Desktop for CLIÉ software data
on your computer, back up the data of your CLIÉ handheld on your
computer, or install add-on applications.
1Synchronize the Date Book, Address Book, To Do List, and Memo Pad
data on your CLIÉ handheld and your computer. The Palm Desktop for
CLIÉ software can manage the data of multiple CLIÉ handhelds
independently.
2Back up the data stored on your CLIÉ handheld onto your computer.
Synchronization ensures that your data is always safe and up-to-date. In
case you need to perform a hard reset, a HotSync operation allows you to
restore the data.
3Import the data from your computer, or install add-on applications onto
your CLIÉ handheld. 
						

							Chapter3Exchanging and updating data using a HotSync® operation108
Performing a local HotSync® operation with the cradle
This section describes how to perform a HotSync® operation using the
cradle called a “local HotSync.” It is assumed that you have done all the
necessary preparations and installations for your CLIÉ handheld and your
computer.
For the required preparations and software installation and for information
on performing a HotSync for the first time, see the Read This First manual.
1Place your CLIÉ handheld on the cradle.
2Press the HotSync  button on the front panel of the cradle.
The HotSync operation starts.
When the HotSync operation is complete, a message showing the
HotSync completion is displayed on your CLIÉ handheld.
Note
Do not remove your CLIÉ handheld from the cradle until the HotSync operation is
complete. Otherwise, the Palm Desktop for CLIÉ software may not quit normally.
If the HotSync operation does not start
Make sure that the HotSync 
 icon is displayed in the Windows task tray on your
computer screen and that Local USB is selected from the shortcut menu. If the HotSync
 icon is not shown in the task tray, click Start, point to Programs (All Programs in
Windows® XP), Sony Handheld, and click HotSync Manager. Press the HotSync 
button on the cradle to start the HotSync operation. 
						

							Chapter3Exchanging and updating data using a HotSync® operation109
Performing a local HotSync® operation with the cradle
If a message stating that the selected COM port is not available is
displayed
Follow the procedures below. If the same message appears again, uninstall
the Palm Desktop for CLIÉ software, and re-install it.
1Click the HotSync  icon in the Windows® task tray
(bottom-right corner of the taskbar).
A shortcut menu is displayed.
2Make sure that Local USB is selected.
If it is not selected, click Local USB to select it.
Notes
•Do not remove your CLIÉ handheld from the cradle during a HotSync operation.
•Do not press the HotSync button during a HotSync
® operation. It might cause errors
and force the operation to quit.
•Do not enter power saving mode during a HotSync operation. If your computer
enters power saving mode during a HotSync operation, the HotSync Manager will be
forced to quit.
To change the user name
1In the Palm™ Desktop for CLIÉ window, click Users from the
Tools menu.
The Users dialog box is displayed.
2Click the user name you want to change in the list box, and
click Rename.
The Rename User dialog box is displayed.
3Enter a new user name and click OK.
Your CLIÉ handheld user name is changed at the next HotSync operation. 
						

							Chapter3Exchanging and updating data using a HotSync® operation110
Using the Palm™ Desktop for CLIÉ software
The Palm™ Desktop for CLIÉ software duplicates the Date Book, Address
Book, To Do List, and Memo Pad applications on your CLIÉ handheld, so
you can view, enter, and modify data stored on your CLIÉ handheld with
your computer. You can also import data from Windows software onto your
CLIÉ handheld.
Starting the Palm™ Desktop for CLIÉ software
Double-click the Palm Desktop for CLIÉ software icon on the
Windows desktop, or click Start, select Programs (All Programs in
Windows XP), Sony Handheld, and click Palm Desktop for CLIÉ.
The Palm Desktop for CLIÉ software starts.
To quit the Palm Desktop for CLIÉ software
Click the close button in the upper right of the screen, or click File, and
then Exit.
Basic operations of the Palm Desktop for CLIÉ software
Click the icon of the application that you want to use. The screen switches to
the selected application screen.
Basic operations for each application are the same as those of the
corresponding CLIÉ application. For details, see the Palm Desktop online
help. To display the online help, click Help, and then Palm Desktop Help.