Sharp Ux B700 Large Capacity Business Inkjet Fax Machine Operation Manual

Using TEL Mode
59
3. Receiving 
Fa xe s
1When the fax machine rings, pick up 
the handset.
2If you hear a fax tone, wait until the 
display shows RECEIVING and then 
replace the handset.
3If the other party first speaks with you 
and then wants to send a fax, press 
 after speaking. (Press before 
the sender presses their Start key.) 
•When RECEIVING appears in the 
display, hang up.
START/
MEMORY
Answering on an extension phone connected to the same 
line Answering with the fax’s handset
Note: If you...

Optional Reception Settings
60
2If you hear a soft fax tone, wait until your fax responds (you will hear 
pronounced, high-pitched tones), then hang up.
3If the fax doesnt respond, or if the other party first talks to you and then 
wants to send a fax, press   once and   twice on the extension 
phone (only on a tone dial phone). This signals the fax to begin 
reception. Hang up.
•The above step is necessary if you have set the Fax Signal Receive setting 
to NO.
•Your fax will not accept the signal to...

Optional Reception Settings
61
3. Receiving 
Fa xe s
4Press   to turn on the function, or  
 to turn it off.  
5Press   to return to the date and time display.
1
2
STOP
The display briefly shows 
your selection, then:
POLLING
Changing the number for remote fax activation
If desired, you can use a number other than 5 to activate fax reception from an 
extension telephone. You can select any number from 0 to 9.
1Press   once and   3 times.
2Press   once and   twice.
3Press  once.
4Enter the desired number...

Optional Reception Settings
62
Reception Ratio
The fax has been set at the factory to automatically reduce the size of 
received documents to fit the size of the printing paper. This ensures that data 
on the edges of the document are not cut off. If desired, you can turn this 
function off and have received documents printed at full size.
♦If a document is too long to fit on the printing paper, the remainder will be 
printed on a second page. In this case, the cut-off point may occur in the 
middle of a...

Substitute Reception to Memory
63
3. Receiving 
Fa xe s
Substitute Reception to Memory
In situations where printing is not possible, such as when your fax runs out of 
paper, the print cartridge needs replacement, or the paper jams, incoming 
faxes will be received to memory.
When you have received a document in memory, FAX RX IN MEMORY will 
appear in the display, alternating with ADD PAPER & PRESS START KEY, 
COVER OPEN, PAPER JAMMED, OUT OF INK, or PRINTER ERROR / 
CHECK PAPER. When you add paper (and...

64
4.  Making Copies
Your fax machine can also be used to make copies. Single and multiple copies 
(up to 99 per original) can be made, enabling your fax to double as a 
convenience office copier. 
1Load the document(s) face down. 
(Maximum of 20 letter pages or 5 legal 
pages.)
•If desired, press   to set 
the resolution and/or contrast. 
(The default resolution setting for 
copying is FINE.)
2Select any of the following copy settings as needed:
•Enlarge/reduce: Press   or   until the desired setting...

Making Copies
65
4. Making
Copies
1Press   once and   twice.
2Press   once and   twice.
3Press  once.
4Press   to set copy cut-off to YES 
(the remaining part of the document 
will not be printed), or   to set copy 
cut-off to NO (the remaining part will be 
printed on a second page).
5Press   to return to the date and time display.
FUNCTION
1
2
STOP
Display:
The display briefly shows 
your selection, then:
PRINT SET-UP
COPY CUT-OFF
INK SAVE MODE
1=YES, 2=NO
If MEMORY IS FULL appears...
If you place a...

66
5.  Answering Machine Connection
Connecting an Answering Machine
If desired, you can connect an answering machine to your fax machines TEL. 
SET jack This will allow you to receive both voice messages and faxes when 
you are out.
♦Important: If the answering machine is not connected to the TEL. SET jack 
on the fax as shown, the setup will not operate properly.
1Remove the seal  covering the TEL. 
SET jack.
2Connect the answering machines telephone line jack to the TEL. SET 
jack.
•If desired, you can...

Using the Answering Machine Connection
67
5. Answering 
Machine
Changing the outgoing message
The outgoing message (OGM) of your answering machine should be changed 
to inform callers who want to send a fax to press their Start key. For example, 
your message might go as follows:
Hello. Youve reached the ABC company. No one is available to take your call 
right now. Please leave a message after the beep or press your facsimile Start 
key to send a fax. Thank you for calling.
♦It is advisable to keep the...

Optional A.M. Mode Settings
68
How answering machine mode operates
While you are out, all of your incoming calls will be answered by your 
answering machine and its outgoing message will play. Voice callers can 
leave a message. During this time, your fax will quietly monitor the line. If your 
fax detects a fax tone or a duration of silence greater than four seconds, it will 
take over the line and begin reception.
♦If the connection is not good or there is noise on the line, the answering 
machine...