Sharp MX M850 User Manual

							79
Sending an image in fax mode
The following example explains how to set the resolution to [Fine] and [Half Tone] when sending an original with 
small text.
1Place the originals.
When using the document glass, place the original with the 
side to be scanned face down.
2Enter the fax number of the receiving fax 
machine.
3Select settings in the touch panel.
(1) Make sure that the desired mode ([Fax] tab) is 
selected.
(2) Touch the [Resolution] key.
(3) Touch the [Fine] key.
The resolution increases (producing a clearer image) in 
the following order: [Standard], [Fine], [Super Fine], 
[Ultra Fine].
(4) Touch the [Half Tone] key.
Select [Half Tone] for a photo or illustration with 
shading to further improve the image.
[Half Tone] cannot be selected when [Standard] is 
selected.
(5) Touch the [OK] key.
4Press the [START] key.
The side to be scanned
must be face up!
Auto
Auto
Auto
Data EntryFaxScan
Standard
Auto ReceptionFax Memory:100%
Internet FaxUSB Mem. Scan
Scan:Send:A4
File
Quick File
Address Review
Direct TX
Sub Address
Address Book
Special Modes
Resolution
Exposure
Original
Fax/ResolutionOK
Standard
Super FineHalf Tone
Fine
Ultra Fine
(2)
(3)
(4)
(5)
(1)
Cancel scanningCorrect a mistake
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							80
CHANGING THE FILE FORMAT
The format for scan send (file type and compression method) can be changed.
The procedure for sending a scanned image in full colour TIFF format is explained below.
* To scan an original in full colour, the colour expansion kit is required.
1Place the originals.
When using the document glass, place the original with the 
side to be scanned face down.
2Select settings in the touch panel.
(1) Specify the destination.
For the procedures for specifying a destination, see 
CONVENIENT TRANSMISSION METHODS (page 
72).
(2) Make sure that the desired mode ([Scan] tab) 
is selected.
(3) Touch the [File Format] key.
(4) Read the displayed message and touch the 
[OK] key.
(5) Change the mode to Colour/Greyscale mode.
If the colour expansion kit is not installed, the mode 
select key will not appear.
(6) Touch the [TIFF] key.
(7) Touch the [High] key.
This sets the compression to high.
A higher compression ratio creates a smaller file size.
(8) Touch the [OK] key.
3Press the [START] key.
If the file type is set to [Encrypt PDF], you will be prompted to 
enter a password when you start transmission.
The side to be scanned
must be face up!
A4AutoAuto
Auto
File
Quick File
Address Review
Send Settings
Address Entry
Address Book
Data EntryFaxInternet FaxUSB Mem. Scan
Special Modes
Colour Mode
File Format
Resolution
Exposure
OriginalScan:
Scan
Send:
Text
200X200dpi
PDF
Auto/Greyscale
PDF
Select a file format to apply it to
all scan destinations.
OK
Scan/File FormatOK
PDF
MMR (G4)B/W
TIFF
Encrypt PDF
Programmed
None
MH (G3)
Colour/Grey
Specified Pages per File
File Type
(1-99) 
Compression Mode
MediumB/WJPEG
HighColour/Grey
Scan/File FormatOK
PDFTIFF
Encrypt PDF
Programmed
Low
Specified Pages per File
File Type
(1-99) 
Compression Ratio(8)
(4)
(5)
(6)
(7)
(3)
(1)
(2)
Cancel scanning
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							81
SPECIAL IMAGE SEND MODES
The special modes can be used for a variety of special-purpose scan send jobs.
The following pages show the types of scan send jobs that can be performed. (The procedures for using each 
special mode are not explained.)
To use a special mode, open the special modes 
menu and touch the key of mode that you wish to 
use. The menu varies by mode.
Touch the [Special Modes] key in the base screen to 
open the special modes menu.
When a special mode key encircled by   is touched, the key is highlighted and the setting is completed.
When any other special mode key is touched, a screen appears to let you select settings for that mode.
The keys that appear vary by country and region and the peripheral devices that are installed.
Each special mode has its own settings and steps, however, the basic procedure is the same for all modes. The 
basic procedure for selecting a special mode is explained on the next page using Erase as an example.
For the procedures for using the special modes, see 4. SPECIAL MODES in the Image Send Guide.
A4AutoAuto
Auto
File
Quick File
Address Review
Send Settings
Address Entry
Address Book
Data EntryFaxInternet FaxUSB Mem. Scan
Special Modes
Colour Mode
File Format
Resolution
Exposure
OriginalScan:
Scan
Send:
Text
200X200dpi
PDF
Auto/Greyscale
PDF
Example: Special modes screen of scanner mode
1st screen 2nd screen
Scan/Special Modes
Card Shot
OK
Dual Page
Scan
Slow Scan
Mode
Quick File
Mixed Size
Original
Erase
Job
Build
Original
CountFile
Suppress
Background
Program
Timer12
Scan/Special ModesOK
22
Verif.
Stamp
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							82
SELECTING A SPECIAL MODE
The procedure for selecting a special mode for image send is explained below. The settings that must be selected 
vary for each special mode, however, the general procedure is the same. As an example, the procedure for 
ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) is explained.
1Place the originals.
When using the document glass, place the original with the 
side to be scanned face down.
2Select settings in the touch panel.
(1) Specify the destination.
For the procedures for specifying a destination, see 
CONVENIENT TRANSMISSION METHODS (page 
72).
(2) Make sure that the desired mode ([Scan] tab) 
is selected.
(3) Touch the [Special Modes] key.
(4) Touch the [Erase] key.
The erase settings will be configured to erase a width 
of 3/4 around the edges of the original.
(5) Set the erasure width to 15 mm with the   
keys.
The erase area is set to Edge Erase by default.
To select Centre Erase, Edge+Centre Erase or 
Side Erase touch the appropriate key.
(6) Touch the [OK] key.
3Press the [START] key.
The side to be scanned
must be face up!
12
Scan/Special Modes
Card Shot
Slow Scan
Mode
OK
Dual Page
Scan
Quick File
Mixed Size
Original
Erase
FileOriginal
Count
Job
Build
2in1
Program
Timer
Scan/Special Modes
Erase
Centre
EraseEdge
EraseEdge+Centre
EraseEdge
Cancel
Side Erase
OK
OK
15(0~20)
mm
Suppress
Background
A4AutoAuto
Auto
File
Quick File
Address Review
Send Settings
Address Entry
Address Book
Data EntryFaxInternet FaxUSB Mem. Scan
Special Modes
Colour Mode
File Format
Resolution
Exposure
OriginalScan:
Scan
Send:
Text
200X200dpi
PDF
Auto/Greyscale
PDF
(4)
(6)
(5)
(3)
(1)
(2)
Cancel scanning
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							83
CONVENIENT IMAGE SEND FUNCTIONS
Erasing peripheral shadows on the image (Erase)
Sending an original as two separate pages
(Dual Page Scan)
Whitening faint colours in the image
(Suppress Background)
Sending both sides of a card as a single page
(Card Shot)
Use this function to erase peripheral 
shadows that occur when scanning books 
and other thick originals.
Use this function to scan the left and right 
pages of an open pamphlet or other 
bound document as separate pages.
Use this function to suppress light 
background areas in the scanned image.
This is convenient for scanning an original 
that is printed on coloured paper.
To use this function, the colour expansion 
kit is required.
Use this function to scan the front and 
back of a card as a single image.
Scan
ScanWithout erase
With erase
Scan
Scan
Front
Back
Scan
Scan
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							84
Scanning many originals at once (Job Build)
Sending two pages as a single page (2in1)
The machine also has these functions
For detailed information on these functions, see 4. SPECIAL MODES in the Image Send Guide.
 Storing sending operations (Program)
 Sending an image at a specified time (Timer Transmission)
 Transmitting originals of different sizes (Mixed Size Original)
 Scanning thin originals (Slow Scan Mode)
 Original sheets before transmission (Original Count)
 Stamping scanned originals (Verif. Stamp)
 Changing the print settings for the transaction report (Transaction Report)
 Sending a computer file
For more information on these functions, see 3. TRANSMITTING AN IMAGE in the Image Send Guide.
 F-code communication
 Using an extension phone
For more information on this function, see 5. SPECIAL FAX FUNCTION in the Image Send Guide.
 Forwarding received Internet faxes to an e-mail address (Inbound Routing Settings)
For more information on this function, see 6. RECEPTION FUNCTIONS in the Image Send Guide. A stack of originals higher than the 
indicator line on the automatic document 
feeder cannot be scanned through the 
feeder.
The job build function lets you divide the 
stack of originals into sets, feed each set, 
and send the sets as a single 
transmission.
Use this function to reduce two original 
pages to half their size and send them as 
a single page.
This is a special function in Internet fax 
mode and fax mode.
Scan
4
32
1
4
32
1
4321Scan
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							Document filing Document filing
85
The document filing function is used to store the document or print image 
on the hard drive when performing a copy, print, or other job. A stored file 
can be called up and used whenever needed.
This section introduces several of the document filing functions.
XDOCUMENT FILING  . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
XQUICKLY SAVING A JOB (Quick File)  . . . . . . . . . . . . . 88
XAPPENDING INFORMATION WHEN STORING A 
FILE (File). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
XSAVING A DOCUMENT ONLY (Scan to HDD). . . . . . . . 91
XPRINTING A SAVED FILE . . . . . . . . . . . . . . . . . . . . . . . . 92
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							86
DOCUMENT FILING
The document filing function allows you to save the document image of a copy or image send job, or the data of a 
print job, as a file on the machines hard drive.
The stored file can be retrieved and printed or transmitted as needed.
Uses of the document filing function
Files that you want to store for later use
Store quickly 
and easilyStore and manage
If a folder is not specified when a file is saved with File or Scan to HDD, 
the file is stored in the main folder. In addition to the main folder, files 
can be saved in custom folders. Custom folders are created in the 
system settings.
Main Folder / Custom Folder Quick File Folder
Files saved with Quick File are 
stored in this folder.Use Quick File to quickly store a 
job without the bother of 
specifying settings.When File is used, a user name 
and file name can be appended 
to the stored file. You can also 
select which folder the file is 
stored in, for easy file 
management.Use Scan to HDD to store a 
document on the hard drive 
without performing printing or 
transmission. Like File, a user 
name, file name, and folder can 
be specified.
Stored files can be printed or transmitted whenever needed.Scan to HDD File Quick File
Copy
PrintFax
Scan
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							87
The document filing function is convenient in these 
situations
Features that make the document filing function even more convenient
When user authentication is enabled, My Folder can be specified in the user information of the users. When a 
user retrieves a stored file, My Folder appears first, saving the user the trouble of selecting the folder.
For information on setting up My Folder, see User List in the Administrators Guide.
Special ModesPlainPlainPlain2-Sided CopyOutputFileQuick FileCopy Ratio100%
A3A3A3A33.5.6.7.1.2.A4A4
OriginalPaper SelectAuto
A4
PlainAutoA4
ExposureAutoB44.
A4
Document filing is convenient In this situation...
You prepared copies of a many-page 
handout for a meeting, but the number of 
participants suddenly increases and you 
need to quickly prepare more copies of the 
handout.
It takes time to scan all of the pages of the 
handout. And the copy settings must be 
selected again. In this situation, there is no 
need to panic. Simply print the file that you 
stored using document filing. There is no 
need to scan the originals or select the 
copy settings again.
File RetrieveScan to HDDHDD StatusEx Data AccessFile
InformationOriginalExposureResolutionComp. RatioColour ModeSpecial Modes
Scan:
200X200dpiMedium
AutoStore:AutoAuto
Auto
A4Text
Document filing is 
convenient In this situation...
Forms for daily or weekly reports 
are kept in the office, but they are 
often used up and you have to 
print more using the original file.
If you store the forms for daily or 
weekly reports together in a folder, 
users can obtain a form using the 
Web page or the operation panel 
of the machine.
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							88
QUICKLY SAVING A JOB (Quick File)
As an example, the procedure for using Quick File while copying is explained below.
Quick File is the easiest way to save a file using the document filing function.
1Place the originals.
When using the document glass, place the original with the 
side to be scanned face down.
2Select settings in the touch panel.
Select settings in the same way as when making a regular 
copy.
(1) Touch the [Quick File] key.
(2) Touch the [OK] key.
3Set the number of copies and then press the 
[START] key.
The file is stored on the hard drive at the same time as the 
copy is made.
The side to be scanned
must be face up!
OK
Scanned data is automatically stored
in the quick file folder. Do not store
confidential data to the folder.
Special ModesPlain
Plain
Plain2-Sided Copy
Output
File
Quick FileCopy Ratio100%
A33.
A35.
A36.
A37.1.2.A4A4
OriginalPaper SelectAuto
A4
PlainAutoA4
ExposureAutoB44.
A4
(2)
(1)
Cancel copyingCorrect setsCancel scanning
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