Sharp Mx M453n Owners Manual
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8-33 TROUBLESHOOTING Contents JPEG was selected for the file type but the file was created as a TIFF file.Is the colour mode set to [Mono2]? When [JPEG] is selected for the file type and the image is scanned in Mono 2, the file will be created as a TIFF file. To create the file as a JPEG file, change the colour mode to [Full Colour] and then press the [START] key. The image is too light or too dark. (When using PC Scan.)Is the threshold value suitable? When scanning from the TWAIN driver with [Mono 2 gradation] selected from the [Colour Mode] of the Custom Settings window, check the B/W Threshold setting. A large threshold value makes the image darker and a small threshold value makes the image brighter. To adjust the B/W Threshold automatically, click the [Auto Threshold] button on the [Image] tab of the Custom Settings window. Are the brightness and contrast settings suitable?When the brightness and contrast settings are not suitable (for example, the scanned image is too bright), click the [Auto Brightness / Contrast Adjustment] button on the [Colour] tab of the Custom Settings window. You can also click the [Brightness / Contrast] button to set the brightness and contrast while viewing the scanned image. ProblemPoint to checkSolution
8-34 TROUBLESHOOTING Contents PROBLEMS RELATED TO ONE-TOUCH INDIVIDUAL KEYS / GROUP KEYS ProblemPoint to checkSolution A one-touch individual key or group key cannot be stored.Has the maximum number of keys been stored?Delete one-touch keys and group keys that are not being used. Have functions been disabled by the administrator?Some functions may have been disabled in the system settings (administrator). Check with your administrator. A one-touch individual key or group key cannot be edited or deleted.If the key is an individual key, is the key included in a group?Remove the key from the group and then edit or delete the key. (If the key is included in multiple groups, it must be removed from all groups.) ➞ System Settings > Address Control > Address Book If multiple group keys have been stored, print the Group List in Sending Address List in the system settings. The list will show where the key is stored. ➞System Settings > List Print (User) > Sending Address List > Group List Is the key being used in a reserved transmission or a transmission in progress?Wait until the transmission is finished or cancel the transmission and then edit or delete the key. Is the key included in a program key? Remove the key from the program and then edit or delete the key. (If the key is included in multiple programs, it must be removed from all programs.) ➞System Settings > Address Control > Program If multiple program keys have been stored, print the Program List in Sending Address List in the system settings. The list will show where individual and group keys are stored. ➞System Settings > List Print (User) > Sending Address List > Program List Have functions been disabled by the administrator?Some functions may have been disabled in the system settings (administrator). Check with your administrator. Has your administrator enabled a function that prevents editing/deleting?If your administrator has enabled Default Address Setting (on the machine) or Inbound Routing Settings (in the Web pages), editing/deleting will not be possible. Check with your administrator.
8-35 TROUBLESHOOTING Contents PROBLEMS RELATED TO FILING DOCUMENT FILING PROBLEMS RELATED TO FILING Document filing does not take place. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-35 A filed data can not be printed. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-35 A job cannot be stored in a custom folder. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-36 PROBLEMS RELATED TO FILE MANAGEMENT A stored file has disappeared. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-36 A file cannot be deleted. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-36 The property of a file cannot be set to [Confidential]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..8-36 A confidential file or confidential folder cannot be opened.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-36 A file name cannot be stored or changed. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-36 A custom folder name cannot be stored or changed. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-36 A file name is cut off.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-36 If you cannot find the item that you are looking for in the above table of contents, see GENERAL PROBLEMS (page 8-37). If you are unable to solve a problem using the solutions in this manual, switch off the [POWER] key ( ) and the main power switch. Wait at least 10 seconds, and then switch on the main power switch and the [POWER] key ( ) in that order. When the LINE indicator is lit or the DATA indicator is lit or blinking, do not switch off the main power switch or unplug the power plug. This may damage the hard drive or cause the data being stored or received to be lost. ProblemPoint to checkSolution Document filing does not take place.Did you select document filing settings in the printer driver?In print mode, enable document filing on the [Job Handling] tab of the printer driver. In copy mode or image send mode, touch the [Quick File] key or the [File] key and then use the document filing function. Have functions been disabled by the administrator?Some functions may have been disabled in the system settings (administrator). Check with your administrator. When user authentication is enabled, the functions that you can use may be restricted in your user settings. Check with your administrator. A filed data can not be printed.Have functions been disabled by the administrator?Some functions may have been disabled in the system settings (administrator). Check with your administrator. When user authentication is enabled, the functions that you can use may be restricted in your user settings. Check with your administrator.
8-36 TROUBLESHOOTING Contents PROBLEMS RELATED TO FILE MANAGEMENT A job cannot be stored in a custom folder.Do custom folders appear in Folder Information? (When printing)Click the [Get Folder Name] button in the document filing save screen of the printer driver to call up the custom folders that have been created on the machine. Does the custom folder have a password?Enter the password configured in the machine in the document filing save screen. ProblemPoint to checkSolution A stored file has disappeared.Did you touch the [Print and Delete the Data] key to print a stored file?A file that is printed using the [Print and Delete the Data] key is automatically deleted after being printed. To print a file without deleting it, use the [Print and Save the Data] key. The file property can be set to Protect to prevent the file from being easily deleted. Has automatic deletion of document filing files been enabled?When Automatic Deletion of File Settings is enabled in the system settings (administrator), the files in the specified folders are periodically deleted. (Even when the file property is Confidential or Protect, the file may be deleted.) If files that you need have been deleted, consult the administrator of the machine. A file cannot be deleted.Is the property of the file set to [Protect]?A file cannot be deleted when its property is set to [Protect]. Change the property to [Sharing] and then delete the file. The property of a file cannot be set to [Confidential].Is the file in the Quick File folder? Confidential cannot be specified for a file in the Quick File folder. Move the file to a different folder and then specify Confidential. (Note that Protect can be specified for a file in the Quick File folder to prevent it from being easily deleted.) A confidential file or confidential folder cannot be opened.Did you enter the wrong password? If you cannot remember the password, it is possible to change the file or folder password to a new password in the system settings (administrator). Ask your administrator. A file name cannot be stored or changed.Does the name include characters that cannot be used in a file or folder name?The following characters cannot be used in a file or folder name: ? / ; : , < > ! * & # | A custom folder name cannot be stored or changed. A file name is cut off.Was the file name stored in the advanced transmission settings during a scan or Internet fax transmission?If the name was stored in the advanced transmission settings before Quick File or File settings were configured, that name will be used for the stored file. If the number of characters in the name exceeds the maximum number of characters allowed for a Quick File name (30 characters), the characters after the 30th character will be discarded. ProblemPoint to checkSolution
8-37 TROUBLESHOOTING Contents GENERAL PROBLEMS PROBLEMS RELATED TO MACHINE OPERATION Specified machine functions cannot be used.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..8-38 The operation panel cannot be used. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-38 Printing is not possible or stops during a job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-39 The original size is not automatically selected or the wrong size is selected. . . . . . . . . . . . . . . . . . .8-39 The displayed bypass tray paper size is not correct. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-39 PROBLEMS RELATED TO PAPER FEEDING AND OUTPUT The original misfeeds (automatic document feeder). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-40 The paper misfeeds. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-40 Paper does not feed from the paper tray. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-41 The image on paper is skewed. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-41 The automatic document feeder does not operate. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-41 PROBLEMS RELATED TO QUALITY / PRINT RESULTS Lines appear in the scanned image. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-41 Smudges appear on printed output. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-42 Toner does not adhere well or creases appear in the paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-42 Print quality is poor. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-42 Part of the image is cut off. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-42 Printing takes place on the wrong side of the paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-43 A cover or insert is not printed on the specified paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-43 PROBLEMS RELATED TO PERIPHERAL DEVICES The connected USB device cannot be used. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-43 The connected USB memory cannot be used. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-43 The finisher / saddle stitch finisher does not operate.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..8-43 Stapling does not take place (including pamphlet stapling). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-43 Punching does not take place. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-44 The stapling position or punch position is not correct. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-45 Folding does not take place. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-45 OTHER PROBLEMS Preview images or thumbnail images do not appear. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-45 The touch panel screen is difficult to view. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-45 You were logged out without having performed logout yourself. . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-45 You forgot the administrator password. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-45 If you are unable to solve a problem using the solutions in this manual, switch off the [POWER] key ( ) and the main power switch. Wait at least 10 seconds, and then switch on the main power switch and the [POWER] key ( ) in that order. When the LINE indicator is lit or the DATA indicator is lit or blinking, do not switch off the main power switch or unplug the power plug. This may damage the hard drive or cause the data being stored or received to be lost.
8-38 TROUBLESHOOTING Contents PROBLEMS RELATED TO MACHINE OPERATION ProblemPoint to checkSolution Specified machine functions cannot be used.Have functions been disabled by the administrator?Some functions may have been disabled in the system settings (administrator). Check with your administrator. When user authentication is enabled, the functions that you can use and page counts may be restricted in your user settings. Check with your administrator. The operation panel cannot be used.Is the main power indicator lit? If the main power indicator is not lit, make sure that the power plug is firmly inserted in the power outlet, switch the main power switch to the on position, and press the [POWER] key ( ) to turn on the power. Did you just power on the machine? After the [POWER] key ( ) is turned on, the machine requires some time to complete warmup operation. During this time functions can be selected, however, a job cannot be run. Wait until a message appears indicating that the machine is ready. Is the [POWER SAVE] key ( ) blinking?Auto Power Shut-Off mode has activated. To return the machine to normal operation, press the [POWER SAVE] key ( ). ☞1. BEFORE USING THE MACHINE [POWER SAVE] KEY (page 1-16) Is a cover open or a device separated from the machine?A warning message will appear when a cover is open or a device is separated from the machine. Read the message and take appropriate action. Did login fail three times in a row? When A Warning when Login Fails is enabled in the system settings (administrator) and login fails 3 times in a row, a warning will be displayed and operation will lock for 5 minutes. After operation unlocks, log in using the correct user information. (If you do not know your user information, contact your administrator.) Does a message appear indicating that Auto Login failed?Auto Login failed due to a problem on the network. Contact your administrator. If you are the administrator, touch the [Admin Password] key, log in as an administrator, and temporarily change the auto login settings in the system settings (administrator). (Restore the changed settings to their original state after the network problem has been solved.)
8-39 TROUBLESHOOTING Contents The operation panel cannot be used.Does the message Call for service. Code:xx-xx*. appear in the touch panel? *Letters and numbers appear in xx-xx.Make sure that the LINE indicator is not lit and that the DATA indicator is not blinking or lit and then switch off the [POWER] key ( ) and the main power switch. Wait at least 10 seconds and then switch the main power switch and the [POWER] key ( ) back on in that order. If the message still appears after switching the [POWER] key ( ) and main power switch off and on several times, it is likely that a failure has occurred that requires service. In this event, stop using the machine, unplug the power plug, and contact your dealer or nearest authorised service representative. (When contacting your dealer or nearest authorised service representative, inform them of the displayed error code.) Printing is not possible or stops during a job.Is a tray out of paper?Add paper as instructed by the message in the touch panel. Is the machine out of toner? When toner runs low, a message will appear to inform you that the toner cartridge must be replaced. To replace the toner cartridge, see MAINTENANCE (page 1-60) in 1. BEFORE USING THE MACHINE. Has a paper misfeed occurred? Remove the misfeed as instructed by the message in the touch panel. ☞REMOVING MISFEEDS (page 8-2) Is the output tray full? When the output tray becomes full, a detector activates and stops printing. Remove the output from the tray and resume printing. Is the toner collection container full? Replace the toner collection container as instructed by the message in the touch panel. ☞1. BEFORE USING THE MACHINE MAINTENANCE (page 1-60) In the Paper Tray Settings of the system settings, are restrictions placed on the trays that can be used in each mode (copy, print, fax, Internet fax, and document filing)?Check the Paper Tray Settings and see if checkmarks appear in the checkboxes of each mode (Feeding Approved Job). Functions without a checkmark cannot be used for printing using that tray. ➞System Settings > Paper Tray Settings > Tray Settings > Change > (Each mode) The original size is not automatically selected or the wrong size is selected.Is the original curled or folded? The correct original size cannot be detected if the original is curled or folded. Straighten the original. Did you place an original smaller than A5 (5-1/2 x 8-1/2) size?Original sizes smaller than A5 (5-1/2 x 8-1/2) cannot be detected. Enter the original size manually. When scanning a small original on the document glass, it is convenient to place a blank sheet of paper on top of the original which is the same size (A4 (8-1/2 x 11), B5 (8-1/2 x 11R), etc.) as the paper that you wish to use for printing. The displayed bypass tray paper size is not correct.Is the bypass tray extension pulled out? When loading paper in the bypass tray, be sure to pull out the extension to enable the paper size to be detected correctly. ProblemPoint to checkSolution
8-40 TROUBLESHOOTING Contents PROBLEMS RELATED TO PAPER FEEDING AND OUTPUT ProblemPoint to checkSolution The original misfeeds (automatic document feeder).Is too much paper loaded in document feeder tray?Make sure that the stack of paper in the tray is not higher than the indicator line. Is the original a long original? When using the automatic document feeder to scan a long original, set the scan size to [Long Size]. (Note that long originals cannot be copied using the copy function.) Is the original on thin paper? Use the document glass to scan the original. If you need to use the automatic document feeder, use slow scan mode in the special modes to scan the original. Is the feed roller dirty? Clean the surface of the original feed roller. ☞1. BEFORE USING THE MACHINE MAINTENANCE (page 1-60) The paper misfeeds.Is a torn piece of paper remaining in the machine?Make sure all paper is removed. ☞REMOVING MISFEEDS (page 8-2) Is too much paper loaded in the tray? Make sure that the stack of paper in the tray is not higher than the indicator line. Are multiple sheets feeding at once?Fan the paper well before loading it. Are you using paper that is not within the specifications?Use SHARP-recommended paper. Using paper that is not supported may result in misfeeds, creases, or smudges. ☞SUPPLIES in the Safety Guide For paper that is prohibited or not recommended, see USEABLE PAPER (page 1-28) in 1. BEFORE USING THE MACHINE. Has the paper in the tray absorbed moisture?If you will not be using paper in a tray for a long time, remove the paper from the tray and store it in a bag in a dark and dry location. Are the bypass tray guides adjusted to the width of the paper?Adjust the bypass tray guides to the width of the paper. Is the bypass tray extension pulled out? When loading a large size of paper, pull out the extension. Is the bypass feed roller dirty? Clean the surface of the bypass feed roller. ☞1. BEFORE USING THE MACHINE MAINTENANCE (page 1-60)
8-41 TROUBLESHOOTING Contents PROBLEMS RELATED TO QUALITY / PRINT RESULTS The paper misfeeds.Is A5 (5-1/2 x 8-1/2) size paper loaded?Load A5 (5-1/2 x 8-1/2) size paper in tray 1 (the first tray), in tray 2 (the second tray), or in the bypass tray. When loading A5 (5-1/2 x 8-1/2) size paper, place the paper in the horizontal (A5R (5-1/2 x 8-1/2R)) orientation. Has the correct paper size been set? If you are using a special size, be sure to specify the paper size. If the size of paper loaded in a tray was changed, be sure to check the paper size setting. ➞System Settings > Paper Tray Settings > Tray Settings Did you add paper to the bypass tray? When adding paper, remove any paper remaining in the bypass tray, combine it with the paper to be added, and reload as a single stack. If paper is added without removing the remaining paper, a misfeed may result. Paper does not feed from the paper tray. Is the paper loaded correctly in the paper tray?Set the guides to the size of the paper. Make sure the height of the paper does not exceed the indicator line. In the Paper Tray Settings of the system settings, are restrictions placed on the trays that can be used in each mode (copy, print, fax, Internet fax, and document filing)?Check the Paper Tray Settings and see if checkmarks appear in the checkboxes of each mode (Feeding Approved Job). Functions without a checkmark cannot be used for printing using that tray. ➞System Settings > Paper Tray Settings > Tray Settings > Change > (Each mode) The image on paper is skewed.Is too much paper loaded in the bypass tray?Do not load more than the maximum number of sheets. The maximum number of sheets varies depending on the paper type setting. For more information, see SPECIFICATIONS in the Safety Guide. Are the bypass tray guides adjusted to the width of the paper?Adjust the bypass tray guides to the width of the paper. Are the original guides adjusted to the width of the paper?Adjust the original guides to the width of the paper. The automatic document feeder does not operate.Have functions been disabled by the administrator?Some functions may have been disabled in the system settings (administrator). Check with your administrator. ProblemPoint to checkSolution Lines appear in the scanned image.Are the scanning areas of the document glass or automatic document feeder dirty?Clean the scanning areas of the document glass or automatic document feeder. ☞1. BEFORE USING THE MACHINE MAINTENANCE (page 1-60) Is the bypass feed roller dirty? Clean the surface of the bypass feed roller. ☞1. BEFORE USING THE MACHINE MAINTENANCE (page 1-60) ProblemPoint to checkSolution
8-42 TROUBLESHOOTING Contents Smudges appear on printed output.Are you using paper that is not within the specifications?Use SHARP-recommended paper. Using paper that is for other models or special paper that is not supported may result in misfeeds, creases, or smudges. ☞SUPPLIES in the Safety Guide Are you printing on pre-punched paper? If the printed image overlaps the punch holes, smudges may appear on the reverse side of the paper following one-sided printing, or on both sides following two-sided printing. Take care that the image does not overlap the punch holes. Does a message appear indicating the need for maintenance?Contact your dealer or nearest authorised service representative as soon as possible. Toner does not adhere well or creases appear in the paper.Are you using paper that is not within the specifications?Use SHARP-recommended paper. Using paper that is for other models or special paper that is not supported may result in misfeeds, creases, or smudges. ☞SUPPLIES in the Safety Guide Did you set the correct paper type? Set the correct paper type in the tray settings. Make sure that the following has not occurred: Heavy paper is being used, but a paper type other than heavy paper is selected in the tray settings. (The image may disappear if rubbed.) Paper other than heavy paper is being used, but heavy paper is selected in the tray settings. (This may cause creases and misfeeds.) ➞System Settings > Paper Tray Settings > Tray Settings Is the paper loaded so that printing takes place on the reverse side?If printing takes place on the wrong side of label sheets or transparency film, the toner may not adhere well and a clear image may not be obtained. Is a suitable paper weight set? Setting a suitable paper weight in the system settings (administrator) may improve toner adherence. ➞System Settings (administrator) > Device Control > Fusing Control Settings Print quality is poor.Is Toner Save Mode enabled? When Toner Save Mode is enabled, printing takes place using less toner and thus the print result is lighter. Check with your administrator. Part of the image is cut off.Has the correct paper size been set? If you are using a special size, be sure to specify the paper size. If the size of paper loaded in a tray was changed, be sure to check the paper size setting. ➞System Settings > Paper Tray Settings > Tray Settings Was the original placed in the correct position?If you are using the document glass, be sure to place the original in the far left corner of the document glass. ☞1. BEFORE USING THE MACHINE PLACING THE ORIGINAL ON THE DOCUMENT GLASS (page 1-40) ProblemPoint to checkSolution