Sharp Mx M453n Owners Manual

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SYSTEM SETTINGS
Contents
Document Filing Control
Document Filing Control is used to create, edit, and delete custom folders for document filing. Touch the [Document 
Filing Control] key to configure the settings.
When the [Document Filing Control] key is touched, the following screen will appear.
[Add New] key
Use this to add a new custom folder.List display
This displays a list of the currently configured custom 
folders. A folder can be selected to open an edit/delete 
screen for the folder.
Creating a custom folder
Touch the [Add New] key in the above screen to open a registration screen. Up to 1000 custom folders can be created.
For more information, see Settings (page 7-24).
Editing/deleting a custom folder
A custom folder can be selected from the list in the above screen to open an edit/delete screen for the folder.
For more information, see Settings (page 7-24).
Delete a folder with the [Delete] key.
Settings
Folder ListBack
User 1
User 3
User 5
User 7
User 9
User 2
User 4
User 6
User 8
User 10
Add New
SortUpAll FoldersEFGHIABCDJKLMNOPQRSTUVWXYZ
12
 If the folder has a password, the correct password must be entered before a file can be deleted.
 A folder that contains files cannot be deleted. Either move the files to a different folder or delete them before deleting the 
folder.
ItemDescription
Folder NameEnter a name (maximum of 28 characters) for the custom folder to be created. A 
name cannot be stored if it is already being used for another folder.
Initial of FolderEnter up to 10 characters for the initials. The initials you enter here determine the 
position of the one-touch key in the alphabetical index.
Password of FolderTo set a password for the folder, enter the desired number (5 to 8 digits).
Select User NameSelect the desired user name from the user list. 
						

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SYSTEM SETTINGS
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USB-Device Check
This lets you check the connection when a USB device is connected to the machine. Touch the [USB-Device Check] key 
to check the connection.
User Control
This section explains settings for user control. Touch the [User Control] key to configure the settings.
Amend User Information
The information of the currently logged in user can be edited.
Settings
The status of a USB device that is not compatible with the machine will not appear.
 User Control settings can only be configured when User Authentication Setting (page 7-45) is enabled.
 Depending on the user that logged in, it may not be possible to use the settings below.
ItemDescription
User Name
Edit the name of the user (max. 32 characters). This user name is used as the key 
name in the login screen, the document filing user name, and the sender name. (The 
user name must be unique.)
InitialEdit the initials (maximum of 10 characters). The initials determine where the user 
name will appear in the user name list.
IndexSelect the desired custom index. The custom index names are the same as those in 
the address book.
Login NameThis cannot be edited.
PasswordEnter the password used for user authentication by login name and password (1 to 
32 characters). (The password can be omitted.)
My FolderThis cannot be edited.
E-mail AddressThis cannot be edited.
Authentication SettingsThis cannot be edited.
Pages Limit GroupThis cannot be edited.
Authority GroupThis cannot be edited.
Favourite Operation GroupThe favourite operation group that will be applied at login appears.
Check with your administrator for the settings of the Favourite Operation Groups.
User NumberThis cannot be edited.
Deleting an accountThis cannot be edited.
The items that appear will vary depending on the user authentication method that is enabled. 
						

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SYSTEM SETTINGS
Contents
This section explains the system settings that are configured by the administrator of the machine.
Accessing the System Settings (Administrator)
To access the system settings (administrator), the administrator must log in as explained below.
When User Authentication is not Enabled
When User Authentication Setting (page 7-45) is not enabled, follow the procedure below to log in.
SYSTEM SETTINGS 
(ADMINISTRATOR)
1
Touch the [Admin Password] key.
2
Log in.
(1) Touch the [Password] text box and enter 
the administrator password.
(2) Touch the [OK] key.
This completes the administrator login procedure. The system settings (administrator) can be used.
 User authentication is initially disabled (factory default setting).
To logout...
Touch the [Logout] key in the top right corner of the screen. You can also touch the [Exit] key to quit the system settings.
(If Auto Clear activates, logout will automatically take place.)
System SettingsExitAdmin Password
Total CountDefault Settings
Address Control
USB-Device Check
List Print
(User)
Fax Data
Receive/ForwardPaper Tray
Settings
Printer Condition
SettingsDocument Filing
Control
System
 SettingsAdmin Password
Enter the administrator password. (From 5 to 32 characters)
Press here for keyboard.Password
CancelOK
(1)(2) 
						

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SYSTEM SETTINGS
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When User Authentication is Enabled
When User Authentication Setting (page 7-45) is enabled, follow the procedure below to log in.
When user authentication is by login name and password (and e-mail 
address)
When auto login is enabled, the login screen will not appear.
Administrator login is performed in the user selection screen. For more information on the login procedure when user 
authentication is enabled, see USER AUTHENTICATION (page 1-17) in 1. BEFORE USING THE MACHINE.
1
Touch the [Admin Login] key.
2
Log in.
(1) Touch the [Password] key.
Enter the administrator password in the administrator 
password entry screen.
(2) Touch the [OK] key.
 If login name / password / e-mail address is selected for the authentication method, the [E-mail Address] key will 
appear below the User Name.
 For the factory default administrator password, see TO THE ADMINISTRATOR OF THE MACHINE in the Safety 
Guide.
 This completes the administrator login procedure. The system settings (administrator) can be used.
12
Device Account Mode User SelectionBack
12186
Direct Entry
User
ABC
Admin Login
12
Name 1Name 2
Name 3Name 4
Name 5Name 6
Name 7Name 8
Name 9Name 10
Name 11Name 12
AllEFGHABCDIJKLMNOPQRSTUVWXYZetc.
User AuthenticationOK
Login Name
Login Locally
User NameAdministrator
Password
Auth to:
(2)(1) 
						

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SYSTEM SETTINGS
Contents Login by user number
Touch the [Admin Login] key.
Enter the administrator password in the administrator password 
entry screen.
This completes the administrator login procedure. The system 
settings (administrator) can be used.
 In addition to login by touching the [Admin Login] key, the system settings (administrator) can also be accessed when login 
is performed by selecting a user with administrator rights from the user list or by entering a user number with administrator 
rights. For more information on login procedures when user authentication is enabled, see USER AUTHENTICATION 
(page 1-17) in 1. BEFORE USING THE MACHINE.
To logout...
Press the [LOGOUT] ( ) key. (Except when entering a fax number or when using PC scan mode.)
(If Auto Clear activates, logout will automatically take place.)
User AuthenticationOK
Admin Login 
						

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SYSTEM SETTINGS
Contents
System Settings (Administrator) List
The system settings that appear following administrator login are shown below. The default setting for each item is also 
shown.
User Control
* This cannot be set on the machine. Set this in User Control in the Web pages.
 Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings.
 For information on the general settings, see System Settings (General) List (page 7-6).
 For explanations of settings related to the fax function, see SYSTEM SETTINGS FOR FAX (page 7-97).
ItemFactory default settingPage
■User Control7-45
●User Authentication Setting7-45
XUser AuthenticationDisabled7-45
XAuthentication Method SettingAuthenticate a User by Login Name 
and Password7-45
XDevice Account Mode SettingDisabled7-45
●Other Settings7-46
XActions when the Limit of Pages for Output JobsJob is Completed even when the Limit 
of Pages is Reached7-46
XThe Number of User Name Displayed Setting127-46
XA Warning when Login FailsDisabled7-46
XDisabling of Printing by Invalid UserDisabled7-46
XAutomatically print stored jobs after loginDisabled7-46
XDefault Network Authentication Server Setting–7-46
XPerform LDAP server access control.Disabled7-47
XDisplay Usage Status after Login–7-48
XUser Information Print–7-48
●User List–7-49
●Page Limit Group List–7-51
●Authority Group List–7-52
●Favourite Operation Group List*–7-55
XFavourite Operation Group Registration*–7-55
XMy Menu List*–7-56
●User Count–7-57 
						

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SYSTEM SETTINGS
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Energy save
Operation Settings
ItemFactory default settingPage
■Energy Save7-59
●Toner Save Mode7-59XPrintDisabled
●Auto Power Shut-OffEnabled7-59
●Auto Power Shut-Off Timer1 min.7-59
●Preheat Mode Setting10 min.7-59
ItemFactory default settingPage
■Operation Settings7-60
●Other Settings7-60
XKeys Touch SoundMiddle7-60‹Key Touch Sound at Initial PointDisabled
XAuto Clear Setting60 sec.7-60‹Cancel Auto Clear TimerDisabled
XMessage Time Setting6 sec.7-60
XDisplay Language SettingVaries depending on country and region7-60
XDefault Display SettingsOff7-60
XDisabling of Job Priority OperationDisabled7-60
XDisabling of Bypass PrintingDisabled7-60
XKey Operation Setting
7-60‹Time for Accepting Key Entry0.0 sec.
‹Disable Auto Key RepeatDisabled
XDisabling of Clock AdjustmentDisabled7-61
XDisabling of Covers/Inserts ModeDisabled7-61
XSet Keyboard PriorityExternal Keyboard7-61
XInitial Original Count SettingAll disabled7-61
●MFP Display Pattern SettingPattern 17-62
●Customize Key Setting*17-62
XCopy
7-62‹Customize 1File
‹Customize 2Quick File
‹Customize 3– 
						

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SYSTEM SETTINGS
Contents
XScan
7-62
‹Customize 1Address Review
‹Customize 2File
‹Customize 3Quick File
XInternet Fax*2
‹(Same as Scan)
XFax*3
‹(Same as Scan)
XUSB Memory Scan
‹Customize 1–
‹Customize 2–
‹Customize 3–
XData Entry*4
‹(Same as Scan)
●Home Screen Settings*1–7-62
XMy Menu Settings*1–7-63
●Preview Setting
7-64
XDefault PreviewAll disabled
XDefault Preview Display
‹CopyFull Page
‹Image SendScan Send: Full Page
Internet Fax Send: Full Page
Fax Send: Full Page
Data Entry: Full Page
USB Memory Scan: Full Page
Reception Data: Twice
Memory Box: Twice
‹Doc. FilingImage Check: Twice
Scan to HDD: Full Page
XReceived Data Image Check SettingDisabled
XDefault List/Thumbnail DisplayList
●Remote Operation Settings
7-64XRemote Software Operation
‹Operational AuthorityProhibited
‹View Password Entry ScreenDisplay in Both PC and MFP
ItemFactory default settingPage 
						

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SYSTEM SETTINGS
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*1 This cannot be set on the machine. Set this in the system settings in the Web pages.
*2 When the Internet fax expansion kit is installed.
*3 When the facsimile expansion kit is installed.
*4 When the application integration module is installed.
Device Control
XOperation from Specified PC
7-64
‹Operational AuthorityProhibited
‹Hostname or IP Address of PC–
‹View Password Entry ScreenDisplay in Both PC and MFP
XOperation by User who Has Password
‹Operational AuthorityProhibited
‹View Password Entry ScreenDisplay in Both PC and MFP
●Soft Keyboard Template Setting–7-64
ItemFactory default settingPage
■Device Control7-65
●Other Settings7-65
XOriginal Feeding ModeAll Disabled7-65
XSaddle Stitch Position Adjust*10.0 mm7-65
XAuto Paper Selection SettingPlain Paper7-65
XTandem Connection Setting
7-65
‹IP Address of Slave Machine0.0.0.0
‹Port Number50001
‹Disabling of Master Machine ModeDisabled
‹Disabling of Slave Machine ModeDisabled
XAuto Switching of Finisher Trays*2Enabled7-66
XOptimization of a Hard Disk–7-66
XClear All Job Log Data–7-66
●Original Size Detector Setting
7-67XOriginal Detection Size CombinationVaries depending on country and region
XCancel Detection at Document GlassDisabled
●Disabling of Devices7-68
XDisabling of Document FeederDisabled7-68
XDisabling of DuplexDisabled7-68
XDisabling of Large Capacity Cassette*3Disabled7-68
XDisabling of Optional Paper Drawer*4Disabled7-68
XDisabling of Tray SettingsDisabled7-68
ItemFactory default settingPage 
						

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SYSTEM SETTINGS
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*1 When a saddle stitch finisher is installed.
*2 When a finisher (large stacker) is installed.
*3 When a large capacity tray is installed.
*4 When a stand/1 x 500 sheet paper drawer / stand/2 x 500 sheet paper drawer is installed.
*5 When a saddle stitch finisher or finisher is installed.
*6 When a punch module is installed.
Copy Function Settings
XDisabling of Finisher*5Disabled7-68
XDisabling of OffsetDisabled7-68
XDisabling of Stapler*5Disabled7-68
XDisabling of Punch*6Disabled7-68
●Fusing Control Settings60 - 89g/m2 (16 - 23 lbs.)7-68
ItemFactory default settingPage
■Copy Function Settings7-69
●Initial Status Settings
7-69
XPaper TrayVaries depending on the machine 
configuration
XExposure TypeAuto
XCopy Ratio100%
X2-Sided Copy1-Side to 1-Side
XOutput–
●Other Settings7-70
XCopy Exposure Adjustment57-70
XRotation Copy SettingEnabled7-70
XAdd or Change Extra Preset Ratios–7-70
XSetting a Maximum Number of Copies9997-70
XInitial Margin Shift Setting
7-70‹Side 110 mm (1/2)
‹Side 2 10 mm (1/2)
XErase Width Adjustment
7-70‹Edge Clearance Width10 mm (1/2)
‹Centre Clearance Width10 mm (1/2)
XCard Shot Settings
7-70‹Original SizeX: 86 mm (3-3/8), Y: 54 mm (2-1/8)
‹Fit to PageDisabled
XAutomatic Saddle Stitch*Enabled7-70
XInitial Tab Copy Setting10 mm (1/2)7-70
XDisabling Deletion of Job ProgramsDisabled7-71
ItemFactory default settingPage