Sharp Mx M453n Owners Manual

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SYSTEM SETTINGS
Contents
*1 For information on each setting, see the system settings (general/administrator) lists.
*2 All allowed except Change Administrator Password.
Prints (Document Filing)
 Document Filing Approval SettingAll allowedAll allowedAllowed
 Special Modes UsageAllowedAllowedProhibited
 Document Filing Image CheckAllowedAllowedProhibited
Common Functions
Approval Settings for 2-Sided Print[1-Sided/2-Sided 
Approved][1-Sided/2-Sided 
Approved][1-Sided/2-Sided 
Approved]
Output Approval SettingsAll allowedAll allowedAll prohibited
MFP Settings
System Settings Operational Authority
System Settings*1Allowed*2Only user authority 
settings
are allowed
All settings prohibited
Web Settings Operational Authority
Display of Device /Network Status
Allowed
Allowed
Prohibited
Power ResetProhibited
Machine IdentificationProhibited
Application Settings (Excluding 
Registration of Pre-set Text/Forward 
Table)
Prohibited
Registration of Pre-set Text/Forward TableAllowed
E-mail Alert and StatusProhibited
Job Log SettingProhibited
Port Control/ Filter SettingsProhibited
Custom Link SettingProhibited
Operation Manual DownloadAllowed
Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings.
ItemDescription 
						

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SYSTEM SETTINGS
Contents
Favourite Operation Group List
This is used to store favourite operation groups and My Menu.
Favourite Operation Group Registration
Sets of preferred settings can be as groups. For example, a user who speaks a different language would normally have 
to change the display language each time he or she uses the machine; however, by storing the language in a favourite 
operation group, the language is automatically selected when the user logs in.
Settings
This setting can only be configured in the Web pages. It cannot be configured in the touch panel of the machine.
ItemDescription
Group NameStore the name of the group (max. 32 characters).
Select the Group Name to be 
the Registration ModelSelect one of the previously stored groups for use as a template for the new group. When 
selected, the groups settings are applied.
Copy
Initial Status SettingsSelect settings for Paper Tray, Exposure Type, Copy Ratio, Duplex, and Output.
Image Send
Initial Status SettingsSelect settings for Resolution, Exposure, Colour Mode, File Format, and Original Image Type. 
Store the default fax sender name and number.
Document Filing
Scan to HDD: Initial Status 
SettingsSelect settings for Colour Mode, Resolution, Exposure and Original Image Type.
Prints (Document Filing)Set the default output tray for document filing print.
System Settings
Original Size Detector SettingSelect whether AB sizes or inch sizes are detected, or disable detection on the document glass.
Display Language SettingSelect the display language.
Key Operation SettingSet the key input time and Auto Key Repeat setting.
Keys Touch SoundSet the sound made when keys are touched.
Keyboard SelectSet the language that appears on the keyboard.
MFP Display Pattern SettingSelect the colour pattern used in the touch panel.
Automatically print stored jobs 
after loginWhen retention is enabled in the printer driver and print data has been spooled to the 
machine, you can have the spooled print data automatically print out when the user who 
enabled retention logs in.
My Menu SettingsSelect the My Menu.
Preview Setting
Default Preview DisplayImage Send: Set the zoom ratio of the preview that can be displayed when an image is 
received and in the memory box.
Document Filing: Set the zoom ratio of the preview that can be displayed when a stored file is 
opened.
Default List/Thumbnail DisplaySelect whether the default display format is list or thumbnails.
Customize Key Setting
Customize Key SettingSet customized keys for each mode. 
						

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SYSTEM SETTINGS
Contents My Menu List
My Menu settings must be previously stored. Select a My Menu when storing a favourite operation group.
Settings
ItemDescription
My Menu NameEnter a maximum of 32 characters for the My Menu name.
Select the My Menu to be the 
Registration ModelSelect one of the previously stored My Menus as a template for the new My Menu. When 
selected, the My Menus settings are applied.
Display TitleShow a title on the My Menu.
TitleEnter a maximum of 70 characters for the title name.
Display the User NameShow the currently logged-in user name on the My Menu.
Display the Date and TimeShow the date and time on the My Menu.
Background ImageSelect the image that appears in the background of the My Menu.
Design TemplateA template for the design of the My Menu can be selected from the list. A sample of the 
selected template can be viewed.
Layout of Keys on ScreenThe layout of the keys in the My Menu is displayed.
Key NumberSelect the number of the key that you want to set, referring to Screen Key Layout.
Key NameThe name of the key selected in Key Number can be changed (maximum of 48 characters).
Link ItemSpecify the function that you want to use in the key selected in Key Number. 
						

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User Count
This displays the total number of pages printed by each user.
When the [User Count] key is touched, the following screen appears.
[Select All Users] key
This selects all users.
[Show] key
This shows the counts of the selected user.
[Delete] key
Use this to reset the counts of the selected user.User List
This shows the factory-stored users and the currently 
stored users. To select a user, select the user name.
Showing user count
Select a user in the above screen and touch the [Show] key. The counts of that user will appear.
User CountBack
Administrator
Other User
User
Name 1
*Name 2Name 3
*Name 4Name 5
Name 6Name 7
Select All UsersShowDelete
ABCDEFGHIJKLMNOPQRSTUVWXYZetc.
ABC
Search Number
Index Switch
Sorting Order
All
12
ItemSettings
NextThis shows the next user (in the order of the registration numbers).
PreviousThis shows the previous user (in the order of the registration numbers).
Show CountsThe counts and the number of pages remaining of the selected user are shown by function.
Page LimitThe page limit set for the user appears in parentheses below the count.
 Counts of devices that are not installed do not appear.
 A user count can be saved in the screen that appears when [User Control] - [User Count] - [Save User Count] is selected 
in the Web page menu. 
						

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SYSTEM SETTINGS
Contents Resetting user counts
Select a user in the setting screen and touch the [Reset] key. A count reset screen for that user will appear.
The reset screen will vary depending on whether a single user or multiple users were selected. The items displayed in 
each case are described in the table below.
When a single user is selected
When multiple users are selected
ItemDescription
NextThis shows the next user (in the order of the registration numbers).
PreviousThis shows the previous user (in the order of the registration numbers).
Show CountsThe counts and the number of pages remaining of the selected user are shown by function.
Clear CountReset the count of the selected item to 0.
Clear All CountsReset all items of the selected user to 0.
ItemDescription
Show CountsThe counts and the number of pages remaining of the selected users are shown by function.
Clear CountReset the count of the selected item to 0.
Clear All CountReset all items of the selected users to 0. 
						

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Energy Save
The Energy Save settings help reduce power costs. From an environmental perspective, these settings also help reduce 
pollution and conserve natural resources. Touch the [Energy Save] key to configure the settings.
Toner Save Mode
You can reduce the amount of toner used for printing.
Auto Power Shut-Off
This setting enables or disables Auto Power Shut-Off. 
Remove the checkmark if you prefer that Auto Power 
Shut-Off does not operate.
When the set duration of time elapses after printing 
ends, Auto Power Shut-Off activates and causes to 
machine to go on standby at a minimal level of power 
consumption.
This function reduces your power costs, and at the same 
time helps conserve natural resources and reduce 
pollution.
If you prefer that auto power shut-off activates as little as 
possible, it is recommended that you try lengthening the 
time setting after which activation takes place rather than 
disabling the function altogether. (The time setting is 
changed using Auto Power Shut-Off Timer below.)
Auto Power Shut-Off Timer
The time until Auto Power Shut-Off activates can be set 
to any number of minutes from 1 to 240.
Select the time that best suits your workplace needs.
Preheat Mode Setting
The time until Preheat Mode activates can be set to any 
number of minutes from 1 to 240.
Preheat Mode will activate when the set duration of time 
elapses after printing ends and no further operations are 
performed. This function reduces your power costs, and 
at the same time helps conserve natural resources and 
reduce pollution.
Select the time that best suits the needs of your 
workplace.
[Print] in Toner Save Mode is only effective when the 
machines printer driver is not used. When the printer 
driver is used, the printer driver setting takes 
precedence.
This function may not operate in some applications 
and operating systems.
Print 
dataPrint example 
when Toner 
Save Mode 
is enabled
The timer setting will not be effective if Auto Power 
Shut-Off is disabled using Auto Power Shut-Off
.
Preheat mode cannot be disabled. 
						

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SYSTEM SETTINGS
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Operation Settings
Settings related to machine operation can be configured. Touch the [Operation Settings] key to configure the settings.
Other Settings
Keys Touch Sound
This setting is used to adjust (or turn off) the volume of the 
beep that sounds when you touch a key. You can also have 
three beeps sound at initial values when setting the ratio in 
copy mode or when adjusting the exposure in any mode.
Auto Clear Setting
The time until Auto Clear activates can be set to any 
number of seconds from 10 to 240.
If the machine is not used for the duration of time set 
here, the auto clear function will clear any settings that 
have been selected and return the screen to the base 
screen of copy mode or the job status screen.
Cancel Auto Clear Timer
This is used to disable the auto clear function.
Message Time Setting
The duration of time that messages appear in the touch 
panel (the time until a message is automatically cleared) 
can be set to any number of seconds from 1 to 12.
Display Language Setting
The language that appears in the touch panel can be changed.
Default Display Settings
Set the screen that appears after auto clear and login. 
You can select the base screen of copy, fax / image 
send, or document filing mode, the home screen, or the 
Sharp OSA screen*.
* When the application communication module is installed.
Disabling of Job Priority Operation
This disables the job priority function and hides the 
[Priority] key in the job status screen.
Disabling of Bypass Printing
This is used to disable bypass printing (printing other 
jobs ahead of a job that has been stopped* because the 
paper required for the job is not in any of the trays).
* This does not include cases where the paper ran out during 
the job.
Key Operation Setting
Time for Accepting Key Entry
This setting determines how long a key in the touch 
panel must be touched until the key input is registered. 
The time can be set from 0 to 2 seconds in increments of 
0.5 seconds.
By lengthening the time setting, key input can be 
prevented when a key is touched accidentally. Keep in 
mind, however, that when a longer setting is selected 
more care is required when touching keys to ensure that 
key input is registered.
Disable Auto Key Repeat
This is used to disable key repeat.
Key repeat causes a setting to change continuously 
while a key is touched, not only each time the key is 
touched.
Screen in which setting is effectiveInitial 
value
Ratio setting screen in base screen of 
copy modeRatio 100%
Exposure adjustment screen in base 
screen of copy mode
Exposure 
level:
3 (medium)Exposure adjustment screen in base screen of 
fax, Internet fax, and network scanner modes
Exposure adjustment screen for Scan to 
HDD in document filing mode
When user authentication is enabled and a display 
language is specified in the favourite operation group, 
that setting is given priority. 
						

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SYSTEM SETTINGS
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Disabling of Clock Adjustment
This setting is used to prohibit changing of the date and 
time.
Disabling of Covers/Inserts Mode
This setting is used to prohibit the use of the covers and 
inserts function.
Set Keyboard Priority
Select the screen whether the directly input screen or 
soft keyboard screen, when you use the integrated 
keyboard or external keyboard.
Initial Original Count Setting
This specifies whether or not Original Count in the 
special functions is enabled for each function.
Copy
 Copy
Image Send
 Scan
 Internet Fax
 Fax Job
 Data Entry
Document Filing
 Scan to HDD 
						

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SYSTEM SETTINGS
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MFP Display Pattern Setting
One of six colour patterns can be selected for the colour pattern in the touch panel.
A sample of the selected pattern can be viewed.
Customize Key Setting
Short-cuts to functions that are frequently used can be displayed in the base screen of each mode.
For information on customize keys, see the chapters for each function.
The settings are shown below.
Home Screen Settings
Use this to configure the home screen that appears when the [HOME] key is pressed.
The settings are shown below.
ItemDescription
Customized Keys 1 - 3Enter a name for the customized key (maximum of 14 characters).
ItemSelect the function that you want to assign to the key. The functions that can be 
selected vary by mode.
Return to the DefaultsThis returns all customized keys to their factory default state.
This setting can only be configured in the Web pages. It cannot be configured in the touch panel of the machine.
ItemDescription
Mode KeysKey NameWhen [Custom] is selected, any key name (maximum of 16 characters) can be entered.
ImageWhen [Use Custom Image] is selected, the Mode Key image can be changed using a gif file 
of up to 10 KB in size.
Application KeysUp to four shortcut keys for Sharp OSA applications can be stored.
Background ImageWhen [Use Custom Image] is selected, the background of the home screen can be changed 
using a 392 x 800 dot gif, png, jpg, or bmp file of up to 310 KB in size.
This setting can only be configured in the Web pages. It cannot be configured in the touch panel of the machine. 
						

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SYSTEM SETTINGS
Contents My Menu Settings
Use this to configure the My Menu screen that appears when the [My Menu] key is pressed.
The settings are shown below.
* Does not appear when user authentication is not enabled.
ItemDescription
Display TitleShow a title on the My Menu.
TitleEnter a maximum of 70 characters for the title name.
Display the User Name*Show the currently logged-in user name on the My Menu.
Display the Date and TimeShow the date and time on the My Menu.
Background ImageSelect the image that appears in the background of the My Menu.
Design TemplateA template for the design of the My Menu can be selected from the list. A sample of the 
selected template can be viewed.
Key Layout of the ScreenThe layout of the keys in the My Menu is displayed.
Key NumberSelect the number of the key that you want to configure, referring to Screen Key Layout.
Key NameThe name of the key selected in Key Number can be changed (maximum of 48 characters).
Link ItemSpecify the function that you want to use in the key selected in Key Number.
This setting can only be configured in the Web pages. It cannot be configured in the touch panel of the machine.