Sharp Mx M453n Owners Manual

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SYSTEM SETTINGS
Contents
Data Backup
Settings and information stored in the machine can be saved to USB memory.
Storage Backup
Address book information and user information stored in 
the machine can be saved to and retrieved from USB 
memory.
Export
This exports data to USB memory.
Import
Use Export to import data written to USB memory back 
into the machine.
Device Cloning
Device cloning is used to save the machines setting 
information in XML format and copy the information to 
another machine.
This function saves you the trouble of repeatedly 
configuring the same settings in multiple machines.
Export
This exports data to USB memory.
Import
Use Export to import data written to USB memory back 
into the machine.
 This function can be enabled when a USB memory device is installed.
 This function cannot be used while the system settings are in use, while a job is being executed, or when there is a 
reserved job.
 Data cannot be imported to models other than the 
MX-M850/M950/M1100/2600N/3100N/4100N/4101N/5000N/5001N/M283N/M363N/M453N/M503N.
The following data is not copied when device cloning 
is performed:
 List print and fax forwarding items.
 Count and device status display items.
 IP address of the machine, device name, 
administrator password, sender names for image 
send, and other information that is specific to the 
machine.
 Screen contrast, pamphlet stapling positions, and 
other adjusted values particular to each hardware 
device.
 Images of background and Icon for Home screen 
and Sharp OSA screen. 
						

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SYSTEM SETTINGS
Contents
Storing/Calling of System Settings
The current system settings can be stored, previously stored system settings can be retrieved, and the factory default 
system settings can be restored. Touch the [Storing/Calling of System Settings] key to configure the settings.
Restore Factory Defaults
This is used to return the system settings to the factory 
default settings. If you wish to create a record of the 
current settings before restoring the factory default 
settings, print the current settings using List Print 
(Administrator) (page 7-88) in the system settings 
(administrator).
Store Current Configuration
This is used to store the currently configured system 
settings. The stored settings will be retained even if the 
[POWER] key ( ) is turned off. To retrieve the stored 
settings, use Restore Configuration below.
Items not stored
 Network Settings: These are not stored as unexpected 
settings may cause damage to the 
network.
 Product Keys: Product Keys are not stored as 
reissue of keys may be necessary.
 Images of background and Icon for Home screen and 
Sharp OSA screen.
Restore Configuration
Use this to restore settings stored with Store Current 
Configuration.
The current settings will change to the retrieved settings.
When settings are changed, the changes will take 
effect after the machine is restarted. To restart the 
machine see TURNING THE POWER ON AND OFF 
(page 1-15) in 1. BEFORE USING THE MACHINE . 
						

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SYSTEM SETTINGS
Contents
Sharp OSA Settings
External Account Setting
(When the external account module is installed.)
External Account Control
When this setting is enabled, the machine enters 
external totaling mode and the totaling function can be 
used via an external account application.
Enable Authentication by External Server
When this setting is enabled, the machine enters 
external authentication mode. Access to the machine is 
controlled by an external application.
USB Driver Settings
(When the external account module or application 
communication module is installed.)
When installing the external account module or 
application communication module, set the driver of the 
USB device to be connected.
External Keyboard
Select whether the internal or external driver for the 
external keyboard is used.
USB Memory
Select whether the internal or external USB memory 
driver is used.
Level of Encryption
Select the level of encryption for communication using 
the external driver.
Select from none, AES-128 or AES-256.
Job Priority Preference
Set the playing speed of the animation in the Sharp OSA 
application.
The following settings can be configured.

 Balanced
 LCD Animation Playback
When settings are changed, the changes will take 
effect after the machine is restarted. To restart the 
machine see TURNING THE POWER ON AND OFF 
(page 1-15) in 1. BEFORE USING THE MACHINE .
 When the external driver is selected, the connected 
USB device is treated as not connected and cannot 
be used.
 When settings are changed, the changes will take 
effect after the machine is restarted. To restart the 
machine see TURNING THE POWER ON AND 
OFF (page 1-15) in 1. BEFORE USING THE 
MACHINE .
When LCD Animation Playback or Balanced is 
selected, the machines job processing speed (for 
print and other jobs) may become slower. If you wish 
to give priority to job processing speed, select 
Printing. Note that this setting does not change the 
animation playing speed when the machine is not 
processing a print job. 
						

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SYSTEM SETTINGS
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This section explains system settings that are specifically for the fax function.
The system settings for the fax function can only be configured when the facsimile expansion kit is installed.
System Settings for Fax (General) List
When the system settings for fax are accessed with general rights, the following items appear. For items that can only 
be accessed with administrator rights, see System Settings for Fax (Administrator) List (page 7-103).
Address Control
Fax Data Receive/Forward
* When a saddle stitch finisher or finisher is installed.
SYSTEM SETTINGS FOR FAX
Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings.
ItemFactory default settingPage
■Address Control7-98
●Address Book–7-98
●F-Code Memory Box–7-100
ItemFactory default settingPage
■Fax Data Receive/Forward7-102
●Fax Settings
7-102
XReceive SettingAuto Reception
XMultiple Set PrintDisabled
XStaple*Disabled
XForward Received Data– 
						

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SYSTEM SETTINGS
Contents
Address Control
Address Book
This section explains items specifically used for fax in Address Control. For items that are also used for other 
functions, see Address Control (page 7-16).
When the [Address Book] key is touched, the following screen appears.
[Add New] key
Use this to add a new address.List display
This displays a list of the currently stored addresses. 
An address can be selected to open an edit/delete 
screen for the address.
Storing addresses
Touch the [Add New] key in the above screen to open a registration screen. Up to 1000 addresses can be stored.
For information on the settings, see Settings (page 7-99).
Editing and deleting addresses
An address can be selected from the list in the above screen to open an edit/delete screen for the address.
For information on the settings, see Settings (page 7-99).
Delete an address with the [Delete] key.
Address BookBack
Index Switch
Sort Address
Sorting Order
ABC
Search Number
AllAdd New
AAA AAA
CCC CCC
EEE EEE
GGG GGG
III III
BBB BBB
DDD DDD
FFF FFF
HHH HHH
JJJ JJJ
Freq.ABCDEFGHIJKLMNOPQRSTUVWXYZetc.
12
When Disable Registering Destination from Operation Panel (page 7-76) is enabled in the system settings (administrator) 
for a function, addresses cannot be stored for that function.
If you cannot edit or delete a one-touch individual or group key...
Individual keys and group keys cannot be edited or deleted in the following situations:
- The key is used in a reserved transmission or a transmission in progress.
- The key is included in a group key.
- The key is included in a program.
- The key is specified as an end receiving machine in an F-code relay broadcast transmission.
- When Disable Registering Destination from Operation Panel (page 7-76) is enabled.
If the key is used in a reserved transmission or a transmission that is in progress, cancel the transmission or wait until it is 
completed and then edit or delete the key.
If the key is included in a group, first delete the key from the group and then edit or delete the key.
If the key is specified as a forwarding destination, cancel the forwarding destination setting and then edit or delete the key. 
If Disable Registering Destination from Operation Panel has been enabled, clear this function and then edit or delete the 
key. 
						

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SYSTEM SETTINGS
Contents Settings
ItemDescription
General items stored
Address TypeSelect the type of address to be stored in the address book.
In this case, select [Fax].
Search Number
Set a search number. The lowest available number is automatically entered. To 
change the number, enter a number from 0001 to 1000. A search number that has 
already been stored cannot be used.
Address NameEnter a maximum of 36 characters for the address name.
InitialEnter up to 10 characters for the initials. The initials you enter here determine the 
position of the one-touch key in the alphabetical index.
Key NameEnter the name that you wish to appear in the address book (this is different from 
the address name).
Custom IndexSelect the custom index in which the address will appear.
Register this Address to be added to the 
[Frequent Use] index.Frequently used addresses can be stored in the [Frequent Use] index.
Fax Number
Enter the fax number of the destination (maximum of 64 digits).
To cancel the PBX settings* temporarily when sending a fax...
Touch the [R] key before entering a fax number.
* This function is not available in some countries and regions.
Entering a pause between digits of the number
Touch the [-] key at the place where you wish to enter a pause.
To enter an F-code (sub-address and passcode)...
(1) Enter the destination fax number.
(2) Touch the [/] key.
(3) Enter the sub address (maximum of 20 digits).
(4) Touch the [/] key.
(5) Enter the passcode (maximum of 20 digits).
A passcode is not necessary if the destination machine does not use a 
passcode.
The destination fax number can be a maximum of 64 digits including all numbers 
and characters. However, only the first 32 digits will appear in the display.
Transmission Mode
Set the transmission speed and the International Correspondence Mode. 
Selecting appropriate settings for these items may help eliminate communication 
errors.
Transmission Speed
33.6 kbps, 14.4 kbps, 9.6 kbps or 4.8 kbps can be selected for the transmission 
speed. Higher numbers are higher transmission speeds.
Set the transmission speed only when you know what speed is most suitable, 
such as when you are sending a fax to a foreign country and telephone line 
conditions are bad. If you do not know the line conditions, do not change this 
setting.
Transmission Mode
No Sound, Mode1, Mode2, or Mode3 can be selected for the International 
Correspondence Mode.
When sending a fax to a foreign country, telephone line conditions can sometimes 
distort the fax or interrupt the transmission. If errors frequently occur when 
sending a fax to a foreign country, try each of modes 1 to 3 and select the mode 
that enables the best transmission. 
						

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SYSTEM SETTINGS
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F-Code Memory Box
This section explains how to store memory boxes for various types of F-code communication.
When the [F-Code Memory Box] key is touched, the following screen appears.
[Add New] key
Use this to add a new memory box.List display
This displays a list of the currently stored memory 
boxes. A memory box can be selected to open an 
edit/delete screen for the memory box.
Storing a memory box
Touch the [Add New] key in the above screen to open a registration screen. A total of 100 F-code memory boxes for all 
functions (polling memory, confidential, and relay broadcast) can be stored.
For information on the settings, see Settings (page 7-101).
Editing and deleting a memory box
A memory box can be selected from the list in the above screen to open an edit/delete screen for the box.
For information on the settings, see Settings (page 7-101).
Delete a memory box with the [Delete] key.
System SettingsF-Code Memory Box
Box 3
Box 1
SortPolling Memory
Back
Add New
Box 5
Box 7
Box 9
Box 2
Box 4
Box 6
Box 8
Box 10
21 
						

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SYSTEM SETTINGS
Contents Settings
ItemDescription
Items common to all types
Box Type
Select the type of box.
 Polling Memory: Store a memory box for F-code polling memory. The 
sub-address and passcode that you program in the memory 
box are necessary for the other machine to poll your machine 
(request transmission) using F-code communication.
 Confidential: Store a memory box for F-code confidential reception. In 
addition, store a Print PIN in the memory box to print faxes 
received by confidential reception. The sub-address and 
passcode that you program in the memory box are necessary 
for the other machine to send a fax to your machine by 
F-code confidential transmission.
 Relay Broadcast: Store a memory box for F-code relay broadcast transmission. 
Store the fax numbers of the end recipients (up to 30) in the 
memory box. The sub-address and passcode that you 
program in the memory box are necessary for the other 
machine to perform an F-code relay request transmission 
(ask your machine to relay a fax).
Memory Box NameEnter a name (maximum of 18 characters) for the memory box.
Sub Address / Passcode
Enter a sub-address and passcode. A maximum of 20 digits can be entered for 
each.
Separate a sub-address and passcode by a slash (/).
Items displayed when storing a confidential memory box
Print PINSet a Print PIN for confidential reception. Enter a 4-digit number.
Items displayed when storing a relay broadcast memory box
Recipients
Select the end recipients of the relay broadcast. Select the recipients from the 
address book.
 Direct Entry: An address that is not stored in the address book can be 
directly entered. Enter the address in the same way as when 
storing an address for a mode.
 Address Review: This displays a list of the selected recipients. Addresses can 
be deleted from this list if needed.
 When programming a new memory box, a sub-address that is already programmed for another box cannot be used. 
However, the same passcode can be used for more than one memory box.
 A passcode can be omitted.
 [ ] and [#] cannot be used in a sub-address.
 Do not forget the Print PIN. In the event that you forget the Print PIN or need to verify the Print PIN, contact your dealer or 
nearest authorised service representative. 
						

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Fax Data Receive/Forward
This section explains settings for reception and forwarding.
Fax Settings
The following items appear when the Fax Settings are configured.
ItemDescription
Receive Setting
Set the fax reception method.
 Auto Reception: When a call comes in, the machine rings and then 
automatically begins fax reception.
 Manual Reception: This can be used when an existing extension phone is 
connected to the machine. Fax reception is begun by 
manual operation after answering on the extension phone.
Multiple Set PrintSpecify whether or not two or more copies of received faxes will be printed. The 
number of copies is set in Fax Output Settings, (page 7-110).
StapleSpecify whether or not stapling is performed. (Only when a finisher is installed.)
Stapling settings are set in Fax Output Settings, (page 7-110).
Forward Received DataWhen the machine cannot print because it is out of paper or out of toner, received 
faxes can be forwarded to another previously stored fax machine.
 If some pages of a fax that is being forwarded were successfully printed, only those pages that were not printed will be 
forwarded.
 A forwarded fax becomes a fax transmission job. If transmission does not take place because the transmission was 
cancelled or an error occurred, the fax will be held in memory until it can be printed.
 All faxes received are forwarded. Note, however, that faxes received to an F-code confidential memory box cannot be 
forwarded.
 To store a forwarding fax number, see Set the Telephone Number for Data Forwarding (page 7-109) in the system 
settings (administrator).
 Forwarding is not possible if no faxes were received or a forwarding fax number is not programmed.
Hold Setting for Received Data Print (page 7-76) is enabled, you will be prompted to enter a password. Enter the 
correct password with the numeric keys. 
						

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System Settings for Fax (Administrator) List
When the system settings for fax are accessed with administrator rights, the following items appear. For information on 
the general settings, see System Settings for Fax (General) List (page 7-97).
Image Send Settings
For the procedure for using the system settings (administrator), see Accessing the System Settings (Administrator) (page 
7-26).
 Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings.
ItemFactory default settingPage
■Image Send Settings7-105
●Fax Settings7-105
XFax Default Settings7-105
‹Dial Mode Setting*Tone7-105
‹Auto Wake Up PrintEnabled7-105
‹Pause Time SettingVaries depending on country and region7-105
‹Fax Dest. Confirmation ModeDisabled7-105
‹Speaker Settings
7-105
 SpeakerVolume: 5
 Ringer VolumeVolume: 5
 Line MonitorVolume: 5
 Fax Receive Complete SignalVolume: 5; Tone Pattern: 3
Transmission Complete Sound Time 
Setting: 3 sec.
 Fax Send Complete SignalVolume: 5; Tone Pattern: 3
Transmission Complete Sound Time 
Setting: 3 sec.
 Fax Communication Error SignalVolume: 5; Tone Pattern: 3
Transmission Complete Sound Time 
Setting: 0.3 sec. each
‹Remote Reception Number Setting57-105
‹Original Print on Transaction ReportPrint Out Error Report Only7-106