Sharp Mx 4100n Owners Manual

4-106
FACSIMILE
Contents
DELETING A DOCUMENT FROM THE PUBLIC BOX
Delete a document from the Public Box when it is no longer needed.
1
Select the special modes.
(1) Touch the [Special Modes] key.
(2) Touch the   keys to switch through the screens.
(3) Touch the [Memory Box] key.
☞SPECIAL MODES (page 4-69)
2
Touch the [Delete Data] key.
3
Touch the [Public Box] key.
When nothing is stored in the Public Box,  the [Public Box] key will be grayed out.
4
Touch the [Yes] key.
•The document is deleted and you...

4-107
FACSIMILE
Contents
This section explains how to perform F-code communication operations. F-code communication is possible with 
machines of other manufacturers that also support F-code communication.
F-CODE COMMUNICATION
Exchange of confidential documents (confidential communication), retrieval (polling) and distribution (polling memory) of 
information, distribution of information to multiple destinations (relay broadcast transmission) are possible with other 
machines that support F-code...

4-108
FACSIMILE
Contents
CREATING MEMORY BOXES IN THE MACHINE FOR 
F-CODE COMMUNICATION
Before the F-code communication function can be used, special memory boxes must be created using F-Code Memory 
Box in the system settings.
A box name and F-code (sub-address and passcode) are programmed in each box, and an F-code communication 
function is assigned to each box.
After you have created a memory box, inform the other party of the sub-address and passcode of the box.
To use the following F-code...

4-109
FACSIMILE
Contents
CONFIDENTIAL COMMUNICATION USING 
F-CODES
By sending a fax to an F-code memory box (confidential) in the receiving machine (your machine or the other machine), 
the sender can direct the transmission specifically to the user of the box.
This is convenient for sending sensitive documents that you do not wish people other than the recipient to see, or when 
the receiving machine is shared by multiple departments.
To print an F-code confidential fax, the print passcode must be...

4-110
FACSIMILE
Contents
F-CODE CONFIDENTIAL TRANSMISSION
Follow the steps below to send a confidential fax by adding an F-code to the fax number.
1
Place the original.
Place the original face up in the document feeder tray, or face down on the document glass.
2
Enter the destination fax number.
(1) Touch the [Address Book] key in the base 
screen.
(2) Touch the one-touch key of the desired 
destination.
If the destination is not stored in the address book, enter 
the fax number with the numeric keys.
If...

4-111
FACSIMILE
Contents
CHECKING FAXES RECEIVED BY F-CODE 
CONFIDENTIAL RECEPTION
When an F-code confidential fax is sent to your machine, the fax is received to the memory box specified by the F-code. 
To check received faxes, enter the print passcode.
1
The machine rings and the fax is 
received.
A beep sounds when reception ends.
2
Select the special modes.
(1) Touch the [Special Modes] key.
(2) Touch the   keys to switch through the screens.
(3) Touch the [Memory Box] key.
☞SPECIAL MODES  (page...

4-112
FACSIMILE
Contents
5
Enter the print passcode with the 
numeric keys.
As each digit is entered, – changes to  .
Take care to enter the correct print passcode. If you make a mistake, a message will appear and you will return to the 
entry screen. You can touch the [Cancel] key to return to step 4.
6
Touch the [Image Check] key.
The content of the document can be viewed in the image check 
screen. For information on the image check screen, see 
IMAGE CHECK SCREEN (page 4-63).
To print the document,...

4-113
FACSIMILE
Contents
POLLING RECEPTION USING F-CODES
This function enables your machine to call another machine and initiate reception of a fax stored in an F-code memory 
box (polling memory) in the other machine. During the polling operation, your machine must correctly specify the F-code 
(sub-address and passcode) configured in the other machine or polling reception will not take place.
 Verify the F-code (sub-address and passcode) of the memory box in the other machine before you perform F-code...

4-114
FACSIMILE
Contents
2
Enter the destination fax number.
(1) Touch the [Address Book] key in the base 
screen.
(2) Touch the one-touch key of the desired 
destination.
If the destination is not stored in the address book, enter 
the fax number with the numeric keys.
If the sub-address and passcode are stored in the one-touch 
key, the following sub-steps are not necessary. Go to step 3.
(3) Touch the [Sub Address] key.
/ appears.
(4) Enter the sub-address with the numeric 
keys.
(5) Touch the [Sub...

4-115
FACSIMILE
Contents
POLLING MEMORY TRANSMISSION USING 
F-CODES
When your machine receives a transmission request from another machine, this function sends a fax stored in an 
F-code memory box (polling memory) in your machine to that machine. The other machine must correctly specify the 
F-code configured in your machine or transmission will not take place.
The document to be transmitted must be scanned into an F-code polling memory box.
SCANNING A DOCUMENT INTO A MEMORY BOX FOR 
F-CODE POLLING...