Ricoh Aficio MP2510SP User Manual

							File Transfer
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2 File Transfer
This section describes the user tools in the File Transfer menu under System Set-
tings.
Default settings are shown in bold type.
❖Delivery Option
Enables or disables sending stored or scanned documents to the ScanRouter
delivery server.
The default setting is Off.
Specify this option when selecting whether or not to use the ScanRouter de-
livery software. If you do, you will have to preregister I/O devices in the
ScanRouter delivery software.
❖Capture Server IP Address
Specify the capture server IP address.
This setting appears when the media link board is installed, and that the cap-
ture function is being used by the ScanRouter delivery software.
❖Fax RX File Transmission
 Setting per Line
Specifies whether or not received fax documents are sent to the ScanRouter
delivery software for each fax line.
The default setting for Line 1 is Do not Deliver.
The default setting for Line 2 is Do not Deliver.
The default setting for Line 3 is Do not Deliver.
Print at Deliver
Specifies whether or not received fax documents sent to ScanRouter deliv-
ery software should also be printed at the same time.
The default setting is Do not Print.
 File to Deliver
Specifies whether all received fax documents or only received fax docu-
ments that include delivery codes (documents with an ID and SUB/SEP
code) are sent to ScanRouter delivery software.
The default setting is All Files.
 Dlvry Failure File
Print File
 Delete File
If a received fax document cannot be sent to ScanRouter delivery software,
it is stored in memory. To print a stored file, select [Print File] to delete, se-
lect [Delete File].
If the machine can send the data to ScanRouter delivery software, it does
so automatically.
If you delete the data, you will not be able to distribute or print it.
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							System Settings
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❖SMTP Server
Specify the SMTP server name.
If DNS is in use, enter the host name.
If DNS is not in use, enter the SMTP server IP address.
The default setting for Port No. is 25.
Enter the server name using up to 127 characters. Spaces cannot be entered.
Enter port number between 1 and 65535 using the number keys, and then
press the {q} key.
SMTP server shares the same port number with Direct SMTP server.
❖SMTP Authentication
Specify SMTP authentication (PLAIN, LOGIN, CRAMMD5, DIGEST-MD5).
When sending e-mail to an SMTP server, you can enhance the SMTP server
security level using authentication that requires entering the user name and
password.
If the SMTP server requires authentication, set [SMTP Authentication] to [On],
and then specify the user name, password and encryption.
Enter the user name using up to 191 characters. Spaces cannot be entered. De-
pending on the SMTP server type, realm must be specified. Add @ after
the user name, as in user name@realm.
Enter the password using up to 63 characters. Spaces cannot be entered.
 Select Encryption as follows:
Encryption-[Auto]: Use If the authentication method is PLAIN, LOGIN,
CRAM-MD5, or DIGEST-MD5.
Encryption-[On]: Use If the authentication method is CRAMMD5 or DI-
GEST-MD5.
Encryption-[Off]: Use If the authentication method is PLAIN, or LOGIN.
Enter the user name and password to be set for the Administrators e-mail ad-
dress when using Internet Fax.
The default setting is Off.
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							File Transfer
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❖POP before SMTP
Specify POP authentication (POP before SMTP).
When sending e-mail to an SMTP server, you can enhance the SMTP server
security level by connecting to the POP server for authentication.
If you set POP before SMTP to [On], specify the waiting time after authentica-
tion, user name, e-mail address and password.
 Wait Time after Authent.: 300 msec
Specify Wait Time after Authent. from zero to 10,000 milliseconds, in in-
crements of one millisecond.
User Name
Enter the user name using up to 63 characters. Spaces cannot be entered.
 E-mail Address
 Password
Enter the password using up to 63 characters. Spaces cannot be entered.
The default setting is Off.
To enable POP server authentication before sending e-mail via the SMTP
server, set [POP before SMTP] to [On]. E-mail is sent to the SMTP server after the
time specified for Wait Time after Authent. has elapsed.
If you select [On], enter server name in POP3 / IMAP4 Settings. Also, check
POP3 port number in E-mail Communication Port.
❖Reception Protocol
Specify Reception Protocol for receiving Internet Fax.
The default setting is POP3.
❖POP3 / IMAP4 Settings
Specify the POP3/IMAP4 server name for receiving Internet faxes.
The specified POP3/IMAP4 server name is used for [POP before SMTP].
Server Name
If DNS is in use, enter the host name.
If DNS is not in use, enter the POP3/IMAP4 or server IP address.
Enter POP3/IMAP4 server name using up to 127 characters. Spaces cannot
be entered.
Encryption
Auto
Password encryption is automatically set according to the POP/IMAP
server settings.
On
Encrypt password.
Off
Do not encrypt password.
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							System Settings
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❖Administrators E-mail Address
On e-mailed scanned documents, if the sender is not specified this appears as
the senders address.
When sending e-mail under the Internet fax function, administrators e-mail
address will appear as the sender’s address under the following conditions:
 The sender has not been specified and the machine’s e-mail address has
not been registered.
 The specified sender is not registered in the machine’s address book and
the machine’s e-mail address has not been registered.
When conducting SMTP authentication for the transmitted files under the In-
ternet fax function, the Administrators E-mail Address will appear in the
“From: box. If you have specified the user name and e-mail address in [SMTP
Authentication], make sure to specify this setting.
Enter up to 128 characters.
On e-mailed scanned documents, if [Auto Specify Sender Name] is [Off], specify
the sender.
❖E-mail Communication Port
Specify the port numbers for receiving Internet faxes. The specified POP3
port number is used for POP before SMTP.
The default setting for POP3 is 110.
The default setting for IMAP4 is 143.
The default setting for SMTP is 25.
Enter a port number between 1 and 65535 using the number keys, and then
press the {q} key.
❖E-mail Reception Interval
Specify, in minutes, the time interval for receiving Internet faxes via POP3 or
IMAP4 server.
The default setting is On, 15 minute(s)
If [On] is selected, the time can be set from 2 to 1440 minutes in increments of
one minute.
❖Max. Reception E-mail Size
Specify the maximum reception e-mail size for receiving Internet faxes.
The default setting is 2MB.
Enter a size from one to 50 MB in increments of one megabyte.
❖E-mail Storage in Server
Specify whether or not to store received Internet fax e-mails on the POP3 or
IMAP4 server.
The default setting is Off.
❖Default User Name / Password (Send)
Specify the user name and password required when sending scan files direct-
ly to a shared folder on a computer running Windows, to an FTP server, or to
a NetWare server.
Enter in up to 64 characters.
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							File Transfer
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❖Program / Change / Delete E-mail Message
You can program, change, or delete the e-mail message used when sending
an Internet fax or scan file as an attachment.
Program / Change:
APress [System Settings].
BPress [File Transfer].
CPress [TNext].
DPress [Program / Change / Delete E-mail Message].
EPress [*Not Programmed].
To change the registered e-mail message, select the e-mail message to
change.
FPress [Change].
GEnter a name, and then press [OK].
Enter the name using up to 20 characters.
HPress [Edit].
To start a new line, press [OK] to return to the e-mail message screen, and
then press [TNext] in Select Line to Edit:.
IEnter the text, and then press [OK].
Enter up to five lines of text. Each line can consist of up to 80 characters.
JPress [OK].
KPress [Exit].
Delete:
APress [System Settings].
BPress [File Transfer].
CPress [TNext].
DPress [Program / Change / Delete E-mail Message].
EPress [Delete].
FSelect the e-mail message to delete.
The confirmation message about deleting appears.
GPress [Yes].
HPress [Exit].
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							System Settings
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❖Program / Change / Delete Subject
You can program, change, or delete the subject used when sending an Inter-
net fax or scan file as an attachment.
Program / Change:
APress [System Settings].
BPress [File Transfer].
CPress [TNext].
DPress [Program / Change / Delete Subject].
EPress [*Not Programmed].
To change the registered subject, select the subject to change.
FEnter the text, and then press [OK].
Enter the subject using up to 20 characters.
GPress [Exit].
Delete:
APress [System Settings].
BPress [File Transfer].
CPress [TNext].
DPress [Program / Change / Delete Subject].
EPress [Delete].
FSelect the subject to delete.
The confirmation message about deleting appears.
GPress [Yes].
HPress [Exit].
❖Scanner Recall Interval Time
Specifies the interval the machine waits before resending a scan file, if it can-
not be sent to the delivery server or mail server.
The default setting is 300 seconds.
The interval time can be set from 60 to 999 seconds in one second increments,
using the number keys.
This setting is for the scanner function.
❖Number of Scanner Recalls
Sets a maximum number of times a scan file is resent to the delivery server or
mail server.
The default setting is On, 3 time(s).
If [On] is selected, the number of times can be set from 1 to 99. This setting is
for the scanner function.
This setting is for the scanner function.
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							File Transfer
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❖Fax E-mail Account
Specify e-mail address, user name and password for receiving Internet faxes.
 E-mail Address
Enter an e-mail address using up to 128 characters.
User Name
Enter a user name using up to 64 characters.
 Password
Enter a password using up to 64 characters.
❖Auto Specify Sender Name
Set whether or not to specify the name of the sender when sending e-mail.
On
If you select [On], the specified e-mail address will appear in the “From:
box. If you do not specify the sender’s address, the administrator’s e-mail
address will appear in the “From: box.
If you do not specify the sender when sending a file by e-mail under the
fax function, or if the specified e-mail address is not registered in the ma-
chine’s address book, the machine’s e-mail address will appear in the
“From:” box. If the machine does not have an e-mail address, the adminis-
trator’s e-mail address will appear in the “From:” box.
Off
If you select [Off], the specified e-mail address will appear in the “From: box,
but you cannot send e-mail without specifying the sender’s e-mail address.
Under the fax function, you cannot send e-mail if the specified sender’s e-mail
address is not registered in the machine’s address book.
The default setting is Off.
Reference
p.3 “Accessing User Tools”
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							System Settings
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2Administrator Tools
This section describes the user tools in the Administrator Tools menu under Sys-
tem Settings.
Default settings are shown in bold type.
Administrator Tools are used by the administrator. To change these settings,
contact the administrator.
We recommend specifying Administrator Authentication before making Ad-
ministrator Tools settings.
❖User Authentication Management
User Code Auth.
Using User Code Authentication, you can limit the available functions and
supervise their use.
When using User Code Authentication, register the user code.
Using the Printer PC Control function, you can obtain a log of prints cor-
responding to the codes entered using the printer driver.
For details about Basic Authentication, Windows Authentication, LDAP
Authentication, and Integration Server Authentication, consult your ad-
ministrator.
Copier
Document Server
Facsimile
Scanner
Printer
 Printer: PC Control
Basic Auth.
Windows Auth.
LDAP Auth.
 Integration Svr. Auth.
Off
The default setting is Off.
❖Administrator Authentication Management
For details about this function, consult your administrator.
❖Program / Change Administrator
For details about this function, consult your administrator.
❖Key Counter Management
Specify the functions you want to manage with the key counter.
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							Administrator Tools
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❖Extended Security
Specify whether or not to use the extended security functions. For details
about the extended security functions, consult your administrator.
❖Display / Print Counter
Allows you to view and print the number of prints.
 Display / Print Counter
Displays the number of prints for each function (Total, Copier, Facsimile,
Printer, A3 / DLT, Duplex, Staple).
Print Counter List
Prints out a list of the number of prints made under each function.
❖Display / Clear / Print Counter per User
Allows you to view and print the numbers of prints accessed with user codes,
and to set those values to 0.
Press [UPrevious] and [TNext] to show all the numbers of prints.
The number of prints may differ from the counter values shown in Display /
Print Counter.
 Print Counter List for All Users
Prints the counter value for all the users.
 Clear Counter List for All Users
Resets the counter value for all the users.
 Print Counter List per User
Prints the counter value for each user.
Clear Counter List per User
Resets the counter value for each user.
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							System Settings
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❖Address Book Management
You can add, change or delete information registered in the Address Book.
For details, see “Address Book”.
 Program / Change
You can register and change names as well as user codes.
Names
You can register a name, key display, registration number, and title se-
lection.
Auth. Info
You can register a user code, and specify the functions available to each
user code. You can also register user names and passwords to be used
when sending e-mail, sending files to folders, or accessing an LDAP
server.
Protection
You can register a protection code.
Fax Dest.
You can register a fax number, international TX mode, fax header, label
insertion, IP-Fax destination, and protocol.
E-mail
You can register an e-mail address.
Folder
You can register the protocol, path, port number, and server name.
 Add to Group
You can put names registered in the Address Book into a group.
 Delete
You can delete a name from the Address Book.
You can register up to 2,000 names.
You can register up to 100 user codes. If you add the optional user account
enhance unit, you can register up to 500 user codes.
You can also register and manage names in the Address Book using Web Im-
age Monitor or SmartDeviceMonitor for Admin.
❖Address Book: Program / Change / Delete Group
Names registered in the Address Book can be added into a group.
You can then easily manage the names registered in each group.
 Program / Change
You can register new groups, or changes a group name, key display, title
selection or registration number.
 Delete
You can delete a group from the Address Book.
You can register up to 100 groups.
You can also register and manage groups in the Address Book using Web Im-
age Monitor or SmartDeviceMonitor for Admin.
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