Ricoh Aficio MP2510SP User Manual
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File Transfer 53 2 File Transfer This section describes the user tools in the File Transfer menu under System Set- tings. Default settings are shown in bold type. ❖Delivery Option Enables or disables sending stored or scanned documents to the ScanRouter delivery server. The default setting is Off. Specify this option when selecting whether or not to use the ScanRouter de- livery software. If you do, you will have to preregister I/O devices in the ScanRouter delivery software. ❖Capture Server IP Address Specify the capture server IP address. This setting appears when the media link board is installed, and that the cap- ture function is being used by the ScanRouter delivery software. ❖Fax RX File Transmission Setting per Line Specifies whether or not received fax documents are sent to the ScanRouter delivery software for each fax line. The default setting for Line 1 is Do not Deliver. The default setting for Line 2 is Do not Deliver. The default setting for Line 3 is Do not Deliver. Print at Deliver Specifies whether or not received fax documents sent to ScanRouter deliv- ery software should also be printed at the same time. The default setting is Do not Print. File to Deliver Specifies whether all received fax documents or only received fax docu- ments that include delivery codes (documents with an ID and SUB/SEP code) are sent to ScanRouter delivery software. The default setting is All Files. Dlvry Failure File Print File Delete File If a received fax document cannot be sent to ScanRouter delivery software, it is stored in memory. To print a stored file, select [Print File] to delete, se- lect [Delete File]. If the machine can send the data to ScanRouter delivery software, it does so automatically. If you delete the data, you will not be able to distribute or print it. Downloaded From ManualsPrinter.com Manuals
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System Settings 54 2 ❖SMTP Server Specify the SMTP server name. If DNS is in use, enter the host name. If DNS is not in use, enter the SMTP server IP address. The default setting for Port No. is 25. Enter the server name using up to 127 characters. Spaces cannot be entered. Enter port number between 1 and 65535 using the number keys, and then press the {q} key. SMTP server shares the same port number with Direct SMTP server. ❖SMTP Authentication Specify SMTP authentication (PLAIN, LOGIN, CRAMMD5, DIGEST-MD5). When sending e-mail to an SMTP server, you can enhance the SMTP server security level using authentication that requires entering the user name and password. If the SMTP server requires authentication, set [SMTP Authentication] to [On], and then specify the user name, password and encryption. Enter the user name using up to 191 characters. Spaces cannot be entered. De- pending on the SMTP server type, realm must be specified. Add @ after the user name, as in user name@realm. Enter the password using up to 63 characters. Spaces cannot be entered. Select Encryption as follows: Encryption-[Auto]: Use If the authentication method is PLAIN, LOGIN, CRAM-MD5, or DIGEST-MD5. Encryption-[On]: Use If the authentication method is CRAMMD5 or DI- GEST-MD5. Encryption-[Off]: Use If the authentication method is PLAIN, or LOGIN. Enter the user name and password to be set for the Administrators e-mail ad- dress when using Internet Fax. The default setting is Off. Downloaded From ManualsPrinter.com Manuals
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File Transfer 55 2 ❖POP before SMTP Specify POP authentication (POP before SMTP). When sending e-mail to an SMTP server, you can enhance the SMTP server security level by connecting to the POP server for authentication. If you set POP before SMTP to [On], specify the waiting time after authentica- tion, user name, e-mail address and password. Wait Time after Authent.: 300 msec Specify Wait Time after Authent. from zero to 10,000 milliseconds, in in- crements of one millisecond. User Name Enter the user name using up to 63 characters. Spaces cannot be entered. E-mail Address Password Enter the password using up to 63 characters. Spaces cannot be entered. The default setting is Off. To enable POP server authentication before sending e-mail via the SMTP server, set [POP before SMTP] to [On]. E-mail is sent to the SMTP server after the time specified for Wait Time after Authent. has elapsed. If you select [On], enter server name in POP3 / IMAP4 Settings. Also, check POP3 port number in E-mail Communication Port. ❖Reception Protocol Specify Reception Protocol for receiving Internet Fax. The default setting is POP3. ❖POP3 / IMAP4 Settings Specify the POP3/IMAP4 server name for receiving Internet faxes. The specified POP3/IMAP4 server name is used for [POP before SMTP]. Server Name If DNS is in use, enter the host name. If DNS is not in use, enter the POP3/IMAP4 or server IP address. Enter POP3/IMAP4 server name using up to 127 characters. Spaces cannot be entered. Encryption Auto Password encryption is automatically set according to the POP/IMAP server settings. On Encrypt password. Off Do not encrypt password. Downloaded From ManualsPrinter.com Manuals
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System Settings 56 2 ❖Administrators E-mail Address On e-mailed scanned documents, if the sender is not specified this appears as the senders address. When sending e-mail under the Internet fax function, administrators e-mail address will appear as the sender’s address under the following conditions: The sender has not been specified and the machine’s e-mail address has not been registered. The specified sender is not registered in the machine’s address book and the machine’s e-mail address has not been registered. When conducting SMTP authentication for the transmitted files under the In- ternet fax function, the Administrators E-mail Address will appear in the “From: box. If you have specified the user name and e-mail address in [SMTP Authentication], make sure to specify this setting. Enter up to 128 characters. On e-mailed scanned documents, if [Auto Specify Sender Name] is [Off], specify the sender. ❖E-mail Communication Port Specify the port numbers for receiving Internet faxes. The specified POP3 port number is used for POP before SMTP. The default setting for POP3 is 110. The default setting for IMAP4 is 143. The default setting for SMTP is 25. Enter a port number between 1 and 65535 using the number keys, and then press the {q} key. ❖E-mail Reception Interval Specify, in minutes, the time interval for receiving Internet faxes via POP3 or IMAP4 server. The default setting is On, 15 minute(s) If [On] is selected, the time can be set from 2 to 1440 minutes in increments of one minute. ❖Max. Reception E-mail Size Specify the maximum reception e-mail size for receiving Internet faxes. The default setting is 2MB. Enter a size from one to 50 MB in increments of one megabyte. ❖E-mail Storage in Server Specify whether or not to store received Internet fax e-mails on the POP3 or IMAP4 server. The default setting is Off. ❖Default User Name / Password (Send) Specify the user name and password required when sending scan files direct- ly to a shared folder on a computer running Windows, to an FTP server, or to a NetWare server. Enter in up to 64 characters. Downloaded From ManualsPrinter.com Manuals
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File Transfer 57 2 ❖Program / Change / Delete E-mail Message You can program, change, or delete the e-mail message used when sending an Internet fax or scan file as an attachment. Program / Change: APress [System Settings]. BPress [File Transfer]. CPress [TNext]. DPress [Program / Change / Delete E-mail Message]. EPress [*Not Programmed]. To change the registered e-mail message, select the e-mail message to change. FPress [Change]. GEnter a name, and then press [OK]. Enter the name using up to 20 characters. HPress [Edit]. To start a new line, press [OK] to return to the e-mail message screen, and then press [TNext] in Select Line to Edit:. IEnter the text, and then press [OK]. Enter up to five lines of text. Each line can consist of up to 80 characters. JPress [OK]. KPress [Exit]. Delete: APress [System Settings]. BPress [File Transfer]. CPress [TNext]. DPress [Program / Change / Delete E-mail Message]. EPress [Delete]. FSelect the e-mail message to delete. The confirmation message about deleting appears. GPress [Yes]. HPress [Exit]. Downloaded From ManualsPrinter.com Manuals
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System Settings 58 2 ❖Program / Change / Delete Subject You can program, change, or delete the subject used when sending an Inter- net fax or scan file as an attachment. Program / Change: APress [System Settings]. BPress [File Transfer]. CPress [TNext]. DPress [Program / Change / Delete Subject]. EPress [*Not Programmed]. To change the registered subject, select the subject to change. FEnter the text, and then press [OK]. Enter the subject using up to 20 characters. GPress [Exit]. Delete: APress [System Settings]. BPress [File Transfer]. CPress [TNext]. DPress [Program / Change / Delete Subject]. EPress [Delete]. FSelect the subject to delete. The confirmation message about deleting appears. GPress [Yes]. HPress [Exit]. ❖Scanner Recall Interval Time Specifies the interval the machine waits before resending a scan file, if it can- not be sent to the delivery server or mail server. The default setting is 300 seconds. The interval time can be set from 60 to 999 seconds in one second increments, using the number keys. This setting is for the scanner function. ❖Number of Scanner Recalls Sets a maximum number of times a scan file is resent to the delivery server or mail server. The default setting is On, 3 time(s). If [On] is selected, the number of times can be set from 1 to 99. This setting is for the scanner function. This setting is for the scanner function. Downloaded From ManualsPrinter.com Manuals
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File Transfer 59 2 ❖Fax E-mail Account Specify e-mail address, user name and password for receiving Internet faxes. E-mail Address Enter an e-mail address using up to 128 characters. User Name Enter a user name using up to 64 characters. Password Enter a password using up to 64 characters. ❖Auto Specify Sender Name Set whether or not to specify the name of the sender when sending e-mail. On If you select [On], the specified e-mail address will appear in the “From: box. If you do not specify the sender’s address, the administrator’s e-mail address will appear in the “From: box. If you do not specify the sender when sending a file by e-mail under the fax function, or if the specified e-mail address is not registered in the ma- chine’s address book, the machine’s e-mail address will appear in the “From:” box. If the machine does not have an e-mail address, the adminis- trator’s e-mail address will appear in the “From:” box. Off If you select [Off], the specified e-mail address will appear in the “From: box, but you cannot send e-mail without specifying the sender’s e-mail address. Under the fax function, you cannot send e-mail if the specified sender’s e-mail address is not registered in the machine’s address book. The default setting is Off. Reference p.3 “Accessing User Tools” Downloaded From ManualsPrinter.com Manuals
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System Settings 60 2Administrator Tools This section describes the user tools in the Administrator Tools menu under Sys- tem Settings. Default settings are shown in bold type. Administrator Tools are used by the administrator. To change these settings, contact the administrator. We recommend specifying Administrator Authentication before making Ad- ministrator Tools settings. ❖User Authentication Management User Code Auth. Using User Code Authentication, you can limit the available functions and supervise their use. When using User Code Authentication, register the user code. Using the Printer PC Control function, you can obtain a log of prints cor- responding to the codes entered using the printer driver. For details about Basic Authentication, Windows Authentication, LDAP Authentication, and Integration Server Authentication, consult your ad- ministrator. Copier Document Server Facsimile Scanner Printer Printer: PC Control Basic Auth. Windows Auth. LDAP Auth. Integration Svr. Auth. Off The default setting is Off. ❖Administrator Authentication Management For details about this function, consult your administrator. ❖Program / Change Administrator For details about this function, consult your administrator. ❖Key Counter Management Specify the functions you want to manage with the key counter. Downloaded From ManualsPrinter.com Manuals
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Administrator Tools 61 2 ❖Extended Security Specify whether or not to use the extended security functions. For details about the extended security functions, consult your administrator. ❖Display / Print Counter Allows you to view and print the number of prints. Display / Print Counter Displays the number of prints for each function (Total, Copier, Facsimile, Printer, A3 / DLT, Duplex, Staple). Print Counter List Prints out a list of the number of prints made under each function. ❖Display / Clear / Print Counter per User Allows you to view and print the numbers of prints accessed with user codes, and to set those values to 0. Press [UPrevious] and [TNext] to show all the numbers of prints. The number of prints may differ from the counter values shown in Display / Print Counter. Print Counter List for All Users Prints the counter value for all the users. Clear Counter List for All Users Resets the counter value for all the users. Print Counter List per User Prints the counter value for each user. Clear Counter List per User Resets the counter value for each user. Downloaded From ManualsPrinter.com Manuals
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System Settings 62 2 ❖Address Book Management You can add, change or delete information registered in the Address Book. For details, see “Address Book”. Program / Change You can register and change names as well as user codes. Names You can register a name, key display, registration number, and title se- lection. Auth. Info You can register a user code, and specify the functions available to each user code. You can also register user names and passwords to be used when sending e-mail, sending files to folders, or accessing an LDAP server. Protection You can register a protection code. Fax Dest. You can register a fax number, international TX mode, fax header, label insertion, IP-Fax destination, and protocol. E-mail You can register an e-mail address. Folder You can register the protocol, path, port number, and server name. Add to Group You can put names registered in the Address Book into a group. Delete You can delete a name from the Address Book. You can register up to 2,000 names. You can register up to 100 user codes. If you add the optional user account enhance unit, you can register up to 500 user codes. You can also register and manage names in the Address Book using Web Im- age Monitor or SmartDeviceMonitor for Admin. ❖Address Book: Program / Change / Delete Group Names registered in the Address Book can be added into a group. You can then easily manage the names registered in each group. Program / Change You can register new groups, or changes a group name, key display, title selection or registration number. Delete You can delete a group from the Address Book. You can register up to 100 groups. You can also register and manage groups in the Address Book using Web Im- age Monitor or SmartDeviceMonitor for Admin. Downloaded From ManualsPrinter.com Manuals