Ricoh Aficio MP2510SP User Manual

							Registering Fax Information
113
4
Registering an Own Fax Number
This section describes how to register an Own Fax Number.
APress [Own Fax Number].
BSelect line type to program.
The display differs depending on the optional units installed on the machine.
CEnter your own facsimiles number using the number keys, and then press
[OK].
To enter a + sign or a space, press [+] or [Space].
Changing Fax Information
This section describes how to change Fax Information.
APress [Facsimile Features].
BPress [Gen. Settings/ Adjust].
CPress [Program Fax Information].
DPress [Fax Header], [Own Name], or [Own Fax Number] to change.
EPress the item you want to change.
To change a Fax Header, see Registering a Fax Header.
To change Own Name, see Registering an Own Name.
To change Own Fax Number, see Registering an Own Fax Number.
FPress [OK].
GPress [Exit].
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							Facsimile Features
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4
HPress the {User tools/Counter} key.
Reference
p.112 “Registering a Fax Header”
p.112 “Registering an Own Name”
p.113 “Registering an Own Fax Number”
Deleting Fax Information
This section describes how to delete Fax Information.
APress [Facsimile Features].
BPress [Gen. Settings/ Adjust].
CPress [Program Fax Information].
DPress [Fax Header], [Own Name], or [Own Fax Number] to delete.
EPress the item you want to delete.
FPress [Backspace] or [Delete All], and then press [OK].
When deleting your own facsimiles number, press [Clear] or the {Clear/Stop}
key, and then press [OK].
G[Exit].
HPress the {User tools/Counter} key.
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							Storing, Changing, and Deleting an Auto Document
115
4 Storing, Changing, and Deleting an Auto 
Document
This section describes how to store, change, and delete an Auto Document.
If you often have to send a particular page to people (for example, a map, a
standard attachment, or a set of instructions), you can store that page in memory
as an Auto Document. This saves rescanning the original every time you want
to send it.
Use the following procedure to program a new Auto Document or overwrite an
existing one.
You can store the following items in an Auto Document:
 Originals (6 documents maximum, only one page per file)
 Scan settings (resolution, original type, and image density) 
 Irregular scan area
 Document name (16 characters maximum)
Storing and Changing an Auto Document
This section describes how to store and change an Auto Document.
Important
❒When about one hour passes after power to the machine is turned off, all fax
documents stored in memory are lost. If any documents have been lost for
this reason, a Power Failure Report is automatically printed when the opera-
tion switch is turned on. Use this report to identify lost documents. 
APress [Facsimile Features].
BPress [Administrator Tools].
CPress [Store / Change / Delete Auto Document].
DStore a file, or change stored file.
To store a file, see Storing a file.
To change stored file, see Changing a file.
To change stored files name, see Changing only a file name.
EPress [Exit].
FPress the {User Tools/Counter} key.
Reference
p.116 “Storing a file”
p.116 “Changing a file”
p.117 “Changing only a file name”
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							Facsimile Features
116
4
Storing a file
This section describes how to store a file.
ACheck [Program / Change] is selected.
BSelect [*Not Stored].
CEnter a file name, and then press [OK].
DPlace the original, and then select any scan settings you require.
EPress the {Start} key.
The machine starts to scan and completes scanning.
To cancel scanning, press [Stop Scanning].
Changing a file
This section describes how to change the stored file.
ACheck that [Program / Change] is selected.
BSelect the file you want to change.
The “
A file is already stored. If another file is stored, pre-
vious one will be deleted. Is it OK?
” message is shown.
CPress [Store].
If you want to cancel storing, press [Do not Store].
DPlace the original, and then select any scan settings you require.
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							Storing, Changing, and Deleting an Auto Document
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4
EPress the {Start} key.
The machine starts to scan and completes scanning.
To cancel scanning, press [Stop Scanning].
Changing only a file name
This section describes how to change the stored files name.
APress [Change Name].
BSelect the file whose name you want to change.
CEnter a file name, and then press [OK].
Deleting an Auto Document
This section describes how to delete stored Auto Document.
You cannot delete an Auto Document waiting to be transmitted. Delete it after
the transmission or cancel the transmission, and then delete the Auto Document.
APress [Facsimile Features].
BPress [Administrator Tools].
CPress [Store / Change / Delete Auto Document].
DPress [Delete], and then select the file you want to delete.
EPress [Delete].
To cancel deleting, press [Do not Delete].
FPress [Exit].
GPress the {User Tools/Counter} key.
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							Facsimile Features
118
4Programming Changing and Deleting a 
Scan Size
This section describes how to program, change, and delete a Scan Size.
When you select a scan size to scan a custom size original, two custom sizes are
available (Program Size 1 and Program Size 2). Use these functions to program
a custom size in advance.
To change an existing scan size, just use the same procedure.
Important
❒When programming or changing a scan size, it is recommended that you
make a record of the new size.
You can program up to two sizes.
Specify a horizontal length from 128 to 1200 mm, or from 5.5 to 47 inches.
APress [Facsimile Features].
BPress [Administrator Tools].
CPress [Program / Change / Delete Scan Size].
DSelect [Program Size 1] or [Program Size 2].
EEnter a horizontal size using the number keys.
Each time you press [mm] or [inch], the units switch between “mm and
“inch. If you enter a length and press [mm] or [inch], the length is converted
automatically according to the unit (fractions are rounded off). For example,
when you enter {2}, {2}, and {0} in millimeters and change to “inch, the
length “8.7 inch is shown on the display. If you press [mm] or [inch] again,
“221 mm is displayed.
If you make a mistake, press [Clear] or the {Clear/Stop} key, and then try again.
To cancel a scan size, press [Cancel].
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							Programming Changing and Deleting a Scan Size
119
4
FSelect a vertical size, and then press [OK].
The displayed vertical size differs depending on the selected unit. When [mm]
is selected, [Auto Detect], [210 mm (A4)], [257 mm (B4 JIS)], [297 mm (A3)], [216 mm
(8 1/2)], and [279 mm (11)] are shown. When [inch] is selected, [Auto Detect], [8.3
inch (A4)], [10.1 inch (B4 JIS)], [11.7 inch (A3)], [8.5 inch], and [11.0 inch] are shown.
To cancel a scan size, press [Cancel].
GPress [Exit].
HPress the {User Tools/Counter} key.
Deleting a Scan Size
This section describes how to delete the programmed Scan Size.
APress [Facsimile Features].
BPress [Administrator Tools].
CPress [Program / Change / Delete Scan Size].
DPress [Delete], and then select [Program Size 1] or [Program Size 2].
EPress [Yes].
To cancel deleting, press [No]. The display returns to that of step
D.
FPress [Exit].
GPress the {User Tools/Counter} key.
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							Facsimile Features
120
4Forwarding
This section describes Forwarding settings.
This function allows you to have documents printed on the machine, and sent to
a specified End Receiver. This is useful if, for example, you are visiting another
office and would like a copy of your documents to be sent to that office.
You can also specify a “folder as the forwarding destination.
Important
❒To use this function, set Forwarding under Reception Settings to On (enable).
❒You can select end receivers only from among destinations programmed in
the Address Book. You cannot specify programmed transfer stations as end
receivers.
❒The Forwarding function does not forward documents received with Confi-
dential Reception, Memory Lock, Polling Reception mode, or documents re-
ceived by Transfer Request.
A fax number, e-mail address, IP-Fax destination, and folder can be set as the
forwarding destination.
Even when [On] is selected for “Forwarding in “Reception Settings, if [Off] is
selected for the forwarding destination in this function, only printing is per-
formed, not forwarding. See Reception Settings.
When you wish to change the end receivers depending on the senders, specify
the end receivers by the senders, at “Program Special Sender. Documents not
received from specified senders are sent to the destination specified in this func-
tion.
You can specify whether or not to print forwarded documents. See Parameter
Settings(switch 11, bit 6).
Deleting a destination specified as a forward destination from the destination
list causes the settings of the forward destination to be deleted, so they must be
registered again. When a destination is changed, a document is transmitted to
the new destination. If there is no destination of the specified type, you can set
which destination to be used as an alternative destination. See Parameter Set-
tings (switch 32, bit 0).
You can program one of the Quick Operation keys with operations for this func-
tion.
If you have specified a folder for forwarding, you can specify the file format
used for forwarding. See Parameter Settings (switch 21, bit 3).
Reference
p.91 “General Settings/Adjustment”
p.123 “Parameter Settings”
p.130 “Special Senders to Treat Differently”
p.95 “Reception Settings”
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							Forwarding
121
4
Programming an End Receiver
This section describes how to program an End Receiver.
Important
❒One end receiver can be registered for each special sender. To register two or
more end receivers, use group destination. However, a maximum of 500 des-
tinations can be specified in a group.
APress [Facsimile Features].
BPress [Administrator Tools].
CPress [Forwarding].
DPress [On].
If there is an End Receiver already programmed, a receiver name is shown. If
you want to change the receiver, press [Receiver] and proceed to step
E.
To cancel Forwarding, press [Off]and proceed to step
F.
ESpecify an End Receiver using the destination list, and then press [OK].
The receiver name is shown to the right of [Receiver].
Press the key on the right of the display to switch the destination between fax
number, e-mail address, IP-Fax destination, and folder.
Set a folder destination in Address Book Management under Administrator
Tools in the System Settings menu. See “Registering Folders.
If you have specified a folder for forwarding, you can specify the file format
used for forwarding. See “Parameter Settings” (switch 21, bit 3).
If you make a mistake, press [Clear] before pressing [OK], and then try again.
FPress [OK].
GPress the {User Tools/Counter} key.
Reference
p.123 “Parameter Settings”
p.215 “Registering Folders”
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							Facsimile Features
122
4
Quitting the Forwarding Function
This section describes how to quit the Forwarding function.
APress [Facsimile Features].
BPress [Administrator Tools].
CPress [Forwarding].
DPress [Off], and then press [OK].
EPress the {User Tools/Counter} key.
Forwarding Mark
This section describes Forwarding Mark.
You can print a Forwarding Mark on receivers documents that have been for-
warded.
The receiver can distinguish between forwarded and normally received docu-
ments.
This function is not available when memory forwarding is performed to a folder
destination.
You can specify whether or not to print a Forwarding Mark in the User Param-
eters. See Parameter Settings.
Reference
p.123 “Parameter Settings”
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