Ricoh Aficio MP2510SP User Manual

							Administrator Tools
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4 Administrator Tools
This section describes the user tools in the Administrator Tools menu under Fac-
simile Features.
❖Program / Change / Delete Standard Message
Use this function to program standard messages to be printed at the top of the first
page of the original. It is useful for personalizing messages such as sending greetings.
You can program three standard messages. You cannot change the Confi-
dential, Urgent, Please phone., or Copy to corres. section messages.
Use the same procedure to program and change your messages.
Program / Change:
APress [Facsimile Features].
BPress [Administrator Tools].
CPress [Program / Change / Delete Standard Message].
DCheck [Program / Change] is selected.
EProgram or change the message.
Select the message you want to program or change.
FEnter a new message.
GPress [OK].
HPress the {User Tools/Counter} key.
Delete:
APress [Facsimile Features].
BPress [Administrator Tools].
CPress [Program / Change / Delete Standard Message].
DPress [Delete], and then select the message you want to delete.
EPress [Delete].
To delete another message, repeat from step 4.
To cancel a deletion, press [Do not Delete]. 
FPress [Exit].
GPress the {User Tools/Counter} key.
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❖Store / Change / Delete Auto Document
You can program, change, or delete pages stored as auto documents.
For details about Store / Change Delete Auto Document, see Storing, Chang-
ing, Deleting an Auto Document.
❖Program / Change / Delete Scan Size
You can program, change, or cancel frequently used sizes.
For details about programming Scan Size, see Program / Change / Delete Scan
Size.
❖Print Journal
The Journal allows you to check a maximum of the last 50 communications
(receptions and transmissions) performed by the machine. You can also print
the Journal using the Information menu. See Printing the Journal, Facsimile
Reference.
❖Transmission Page Count
This function allows you to check the total number of pages transmitted and
received.
❖Forwarding
T h is  fu n c t i on  al l ow s  y ou  to  h a v e  d oc u m e n t s  p r in te d  on  th e m ac h i n e ,  an d  s e n t
to a specified End Receiver.
The default setting is Off.
For details about Forwarding, see Forwarding.
❖Memory Lock RX
When you switch Memory Lock on, received documents are stored in mem-
ory and not printed automatically. When a document is received in the Mem-
ory Lock mode, the Confidential File indicator blinks. 
To print this document, enter the Memory Lock ID. A user without the ID cannot
print the document. This prevents unauthorized users from accessing the document. 
To use Memory Lock, program the Memory Lock ID, and then switch Mem-
ory Lock on.
To store incoming documents from Special Senders only in Memory Lock,
program each sender with “Special Senders to Treat Differently.
This function is not available with Internet Fax.
The default setting is On.
APress [Facsimile Features].
BPress [Administrator Tools].
CPress [Memory Lock RX].
DSelect [On] or [Off], and then press [OK].
EPress the {User Tools/Counter} key.
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							Administrator Tools
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❖ECM (Error Correction Mode)
If part of a transmission fails because of a line problem, the lost data is auto-
matically resent. For this function to work, the other machine must have
ECM. You can turn this function on or off through the following procedure.
This function is not available with Internet Fax.
If you turn ECM off, you cannot use the following functions: 
 JBIG Transmission
 Super G3 Communication
The default setting is On.
❖Parameter Setting
User Parameters allow you to customize various settings to suit your needs.
For details about Parameter Setting, see Parameter Settings.
❖Program Special Sender
By programming particular receivers as Special Sender in advance, you can
have Special Senders treated differently.
For details about how to program Special Sender, see Special Senders to
Treat Differently.
❖Box Setting
The following functions are for delivery and transfer of documents:
Personal Box
Information Box
Transfer Box
For details about Box Setting, see Box Settings.
❖Transfer Report
For the Requesting Party to be able to receive Transfer Result Reports from
the Transfer Station, the Requesting Party must program the number of the
telephone line that is connected to their own machine.
Be sure to insert a pause after the area code.
For example, if you are in the United States and your fax number is 1212-
1234567, program the following:
 1212-1234567
You can program the fax number for the G3 line.
You cannot program or edit a Transfer Report when using a line (during com-
munication). Program or edit after communication.
You cannot use Transfer Request if the telephone number of their machine is
not programmed into that machine.
Up to 16 digits are available for G3.
APress [Facsimile Features].
BPress [Administrator Tools].
CPress [Transfer Report].
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							Facsimile Features
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DPress [G3 Fax No. (Dir.)] to program a G3 fax number.
EEnter your facsimile number using the number keys, and then press [OK].
If you make a mistake, press [Clear] or the {Clear/Stop} key, and then try
again.
FPress [Exit].
GPress the {User Tools/Counter} key.
❖Program Confidential ID
Program a Confidential ID to print a Confidential Reception.
If you do not program a Confidential ID, you cannot receive a Confidential
Transmission.
A Confidential ID can be any four-digit number, except 0000.
APress [Facsimile Features].
BPress [Administrator Tools].
CPress [Program Confidential ID].
DEnter an ID using the number keys, and then press [OK].
If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing
[OK], and then try again.
EPress the {User Tools/Counter} key.
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❖Program Polling ID
Program a Polling ID to use the Transfer Request, Transfer Station, Default ID
Polling Transmission, and Default ID Polling Reception functions. When you
use ID Transmission, program the same ID as the one programmed on the
senders machine.
Register a four-digit number using 0 through 9 and A through F (expect for
0000 and FFFF).
APress [Facsimile Features].
BPress [Administrator Tools].
CPress [Program Polling ID].
DEnter an ID using the number keys and [A] to [F], and then press [OK].
If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing
[OK], and then try again.
EPress the {User Tools/Counter} key.
❖Program Memory Lock ID
Program a Memory Lock ID to be entered before printing documents when
the Memory Lock function is activated.
A Memory Lock ID can be any four-digit number, except 0000.
APress [Facsimile Features].
BPress [Administrator Tools].
CPress [Program Memory Lock ID].
DEnter an ID using the number keys, and then press [OK].
If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing
[OK], and then try again.
EPress the {User Tools/Counter} key.
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❖Select Dial / Push Phone
Use this function to select a line type when the machine is connected to a G3
analog line.
Dial and Push lines are available for selection.
The default setting is Push Button Phone.
If the optional extra G3 interface unit is installed, settings for the extra G3
lines appear.
This function is not available in some regions.
APress [Facsimile Features].
BPress [Administrator Tools].
CPress [Select Dial / Push Phone].
DPress [Push Button Phone] or [Dial Phone (10PPS)] to select the line, and then
press [OK].
EPress the {User Tools/Counter} key.
❖Reception File Setting
Selects whether received documents are saved on the hard disk to be printed
later or printed immediately without being saved.
The default setting is Print.
For details about Reception File Setting, see Storing or Printing Received
Documents.
❖Stored RX File User Setting
The administrator can be specified for managing documents stored on the
machine after fax documents are received. To specify the administrator, enter
the administrator user code for managing documents using Web Image Mon-
itor or DeskTopBinder.
You must register the administrators User Code to the destination list in advance.
This function is only available when [Store] is selected in Reception File Setting.
It is recommended that you use a Web Image Monitor operating under the
same network environment as this machine. Otherwise, the Web browser
may not open and an error may occur.
If the programmed user code was deleted using the Address Book Management
function under System Settings, you cannot view received and saved documents
using a Web Image Monitor. Select [Off] in step 4 or reprogram the user code.
APress [Facsimile Features].
BPress [Administrator Tools].
CPress [Stored RX File User Setting].
DIf you want to use a user code, press [On].
To disable user codes, press [Off], and then press [OK].
EPress the Destination key of the user you wish to specify, and then press
[OK].
FCheck the selected user, and then press [OK].
GWhen a programmed user is deleted from the destination list, a message
“Destinations are invalid” is displayed. Re-enter the user.
HPress the {User Tools/Counter} key.
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❖Folder Transfer Result Report
You can set whether the Folder Transfer Result Report is transmitted to the
specified e-mail address, when folders are programmed as the forwarding
destinations to which documents are sent from all senders or Special Senders.
You must first register the destination for the Folder Transfer Result Report
in the destination list. See Registering a Fax Destination.
Specify a group destination to transfer documents to multiple destinations. A
maximum of 500 parties can be specified in a group. See Registering Names
to a Group.
Even if the Folder Transfer Result Report is not successfully transmitted, the
report is not printed on this machine.
The default setting is Off.
APress [Facsimile Features].
BPress [Administrator Tools].
CPress [Folder Transfer Result Report].
DTo send the Folder Transfer Result Report, press [E-mail].
To not send the Folder Transfer Result Report, press [Do not E-mail], and
then press [OK]. Proceed to step 7.
To cancel the selection, press [Cancel].
EPress the Destination key of the e-mail address for notification, and then
press [OK].
FCheck the selected destination, and then press [OK].
GPress the {User Tools/Counter} key.
Reference
p.3 “Accessing User Tools”
p.115 “Storing, Changing, and Deleting an Auto Document”
p.123 “Parameter Settings”
p.134 “Memory Lock”
p.158 “Storing or Printing Received Documents”
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							Facsimile Features
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4Registering Fax Information
This section describes Fax Information.
You can send information to the other party when transmitting or receiving a fax
document. This information is shown on the display of the other machine and
printed as a report. The following information can be sent.
Important
❒You can confirm programmed settings from the User Parameter List. It is rec-
ommended that you print and keep the User Parameter List when you pro-
gram or change settings. See “Parameter List”.
❖Fax Header
The Fax Header is printed as the header of every fax you send. You should
include your name in the Fax Header.
You can program Fax Header1 or Fax Header2. When you send originals us-
ing the destination list, you can select which Fax Header is printed on the doc-
ument received by the other party.
You can register “Fax Header” using up to 32 alphanumeric characters and
symbols.
You can use characters, symbols, numbers, and spaces.
You can set whether or not to print a Fax Header using [Fax Header Print] under
Options . See “Fax Header Print”, Facsimile Reference.
❖Own Name
The Own Name is sent to the other party when you send or receive a fax . This
name should include your name. The Own Name is shown on the display of
the other machine and printed in a report.
Own  N ame can be used only if th e oth er machine is of the same manufacturer
and has the Own Name function.
You can register “Own Name” using up to 20 alphanumeric characters and
symbols.
❖Own Fax Number
The senders Own Fax Number is sent to the other party when sending a fax.
The received facsimile number is shown on the display of the other machine
and printed in a report.
This function is available regardless of the manufacturer of the other partys
machine.
You can register “Own Fax Number” using up to 20 numbers, space, and
“+”symbol.
Reference
Fax Header Print, Facsimile Reference
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Registering Fax Information
This section describes how to register Fax Information.
APress [Facsimile Features].
BPress [Gen. Settings/ Adjust].
CPress [Program Fax Information].
DSelect the Fax Information you want to register or change.
ERegister the name and facsimile number.
FPress [Exit].
GPress the {User Tools/Counter} key.
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Registering a Fax Header
This section describes how to register a Fax Header.
ACheck that [Fax Header] is selected.
BPress [First Name] or [Second Name].
CEnter fax header including your Own Name and Fax Number, and then
press [OK].
Registering an Own Name
This section describes how to register an Own Name
APress [Own Name].
BPress [Own Name].
CEnter your own name and then press [OK].
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