Ricoh Aficio MP 7000SP User Manual

Authentication Information
211
7 Authentication Information
Following describes the procedure for authenticating a user code.
Important
❒The functions associated with each user code are the same. If you change or
delete user codes, management data and limits associated with that code be-
come invalid.
Register user codes to limit users to the following functions and check their use
of each function:
Copier
Document Server
Facsimile
Scanner
Printer
Note
❒You can register up to 500 user codes.
❒The number...

Registering Addresses and Users for Facsimile/Scanner Functions
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7
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program / Change] is selected.
EPress the name whose code is to be registered, or enter the registered
number using the number key.
You can search by the registered name, fax number, user code, folder name,
or e-mail address, or IP-Fax destination.
FPress [Auth. Info].
GEnter the user code using the number keys, and then press {#} key.
If you make a mistake,...

Authentication Information
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7
Reference
p.207 “Registering Names”
Changing a User Code
This section describes how to change a user code.
Important
❒Even if you change a user code, the counter value will not be cleared.
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program / Change] is selected.
ESelect the user whose user code you want to change.
Press the name key, or enter the registered number using the number keys.
You can search by the...

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7
ITo change the available functions, press [Auth. Info] and then press [TNext] twice.
JPress the key to select the functions to enable them.
Press the key to highlight it, and then the function is enabled. To cancel a se-
lection, press the highlighted key.
KPress [OK].
LPress [Exit].
MPress the {User Tools/Counter} key.
Note
❒To change the name, key display and title, see “Changing a Registered
Name”.
Reference
p.209 “Changing a...

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7
GPress [Change] to delete the user code, and then press {#} key.
HPress [OK].
IPress [Exit].
JPress the {User Tools/Counter} key.
Note
❒To delete a name from the Address Book entirely, see “Deleting a Regis-
tered Name”.
Reference
p.210 “Deleting a Registered Name”
Displaying the Counter for Each User
This section describes how to display the counter for each user.
APress [System Settings].
BPress [Administrator Tools].
CPress [Display / Clear / Print Counter per User]....

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7
Printing the Counter for Each User
This section describes how to print the counter for each user.
APress [System Settings].
BPress [Administrator Tools].
CPress [Display / Clear / Print Counter per User].
DSelect a user code from the left side of the display.
Press [Select All on the Page] to select all user codes on the page.
EPress [Print Counter List] under “Per User”.
Enter the user code, and then press {#} if the user code is...

Authentication Information
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7
FSelect the function usage you want to print from [Copier Counter], [Printer
Counter], [Fax Transmission], [Fax Prints], [Scanner Counter] and [Total Prints].
GPress [Print].
Printing the Counter for All Users
This section describes how to print the counter for all users.
APress [System Settings].
BPress [Administrator Tools].
CPress [Display / Clear / Print Counter per User].
DPress [Print Counter List] under “All Users”.
Enter the user code, and then press {#} if the...

Registering Addresses and Users for Facsimile/Scanner Functions
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Clearing the Number of Prints
This section describes how to clear the counter.
APress [System Settings].
BPress [Administrator Tools].
CPress [Display / Clear / Print Counter per User].
DSelect the user code to clear.
ETo clear the number of prints made under a user code, Select the user code
from the left side of the display.
Press [Select All on the Page] to select all user codes on the page.
FPress [Clear] under “Per User”....

Authentication Information
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GSelect the function usage you want to clear from [Copier Counter], [Printer
Counter], [Fax Transmission], [Fax Prints], [Scanner Counter], and [All Counters].
HPress [OK].
ITo clear the number of prints for all user codes, press [Clear] under “All Us-
ers”.
JSelect the function usage you want to clear from [Copier Counter], [Printer
Counter], [Fax Transmission], [Fax Prints], [Scanner Counter], and [All Counters].
KPress [OK].
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Registering Addresses and Users for Facsimile/Scanner Functions
220
7Fax Destination
Register a fax destination so you do not need to enter fax numbers each time, and
can send documents that have been scanned in using the facsimile function.
 It is easy to select the fax destination if you register “Name” and “Key Dis-
play” for the fax destination.
 You can register fax destinations as a group. For details about registering a
group, see “Registering Names to a Group”.
 You can register fax...