Ricoh Aficio 2016 User Manual

							3
Safety Information
When using this machine, the following safety precautions should always be fol-
lowed.
Safety During Operation
In this manual, the following important symbols are used: 
R WARNING:
 
R WARNING:Indicates a potentially hazardous situation which, if instructions 
are not followed, could result in death or serious injury.
R CAUTION:Indicates a potentially hazardous situation which, if instructions are not 
followed, may result in minor or moderate injury or damage to property.
•Disconnect the power plug (by pulling the plug, not the cable) if the 
power cable or plug becomes frayed or otherwise damaged.

To avoid hazardous electric shock or laser radiation exposure, do not 
remove any covers or screws other than those specified in this manu-
al.
Turn off the power and disconnect the power plug (by pulling the plug, 
not the cable) if any of the following occurs:
You spill something into the machine.
You suspect that your machine needs service or repair.
The external housing of your machine has been damaged.
Do not incinerate spilled toner or used toner. Toner dust might ignite 
when exposed to an open flame.

Disposal can take place at our authorized dealer.

Dispose of the used toner bottle in accordance with the local regula-
tions.
Connect the machine only to the power source described on the inside 
front cover of this manual. Connect the power cord directly into a wall 
outlet and do not use an extension cord.

Do not damage, break or make any modifications to the power cord. 
Do not place heavy objects on it. Do not pull it hard nor bend it more 
than necessary. These actions could cause an electric shock or fire.
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							4
R CAUTION:
 
Protect the machine from dampness or wet weather, such as rain and snow.
Unplug the power cord from the wall outlet before you move the machine. 
While moving the machine, you should take care that the power cord will not 
be damaged under the machine.
When you disconnect the power plug from the wall outlet, always pull the 
plug (not the cable).
Do not allow paper clips, staples, or other small metallic objects to fall inside 
the machine.
Keep toner (used or unused) and toner bottle out of the reach of children.
For environmental reasons, do not dispose of the machine or expended 
supply waste at household waste collection points. Disposal can take place 
at an authorized dealer.
The inside of the machine could be very hot. Do not touch the parts with a 
label indicating the “hot surface”. Otherwise, an injury might occur.
Keep the machine away from humidity and dust. Otherwise a fire or an elec-
tric shock might occur.
Do not place the machine on an unstable or tilted surface. If it topples over, 
an injury might occur.
Before moving the machine, be sure to pull all four handles fully out. If not, 
an injury might occur. After moving the machine, return the four handles to 
their original positions.
When the optional paper tray unit is installed, do not push the upper part of 
the main unit horizontally. An injury might occur if the paper tray unit be-
comes detached from the main unit.
If you use the machine in a confined space, make sure there is a continuous 
air turnover.
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							5
Positions of Labels and Hallmarks for 
R
RR RWARNING and R
RR RCAUTION Labels
This machine has labels for RWARNING and RCAUTION at the positions
shown below. For safety, please follow the instructions and handle  the machine
as indicated.
AAI029S
1
1
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							6
Machine Types
This machine comes in three models which vary by copy speed. To make sure
which model you have, see the inside front cover of this manual.
❍: Can be used with this type.
—: Cannot be used with this type.
*118 copies/minute (feeding from Optional Paper Tray Unit)
Type 1
Type 2 *1 Type 3 *1 
Copy Speed 16 copies/minute 
(A4K
, 81/2 ×
 11K
)20 copies/minute 
(A4K
, 81/2 ×
 11K
)20 copies/minute 
(A4K
, 81/2 ×
 11K
)
Duplex unit  ——❍
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							7
Control Panel
Note
❒These illustrations show Type 3.
❖
❖❖ ❖Copier only
❖
❖❖ ❖Options fully installed
1.{
{{ {Copy}
}} } key
Press to activate the copier function.
2.Indicators
Display errors and machine status.
h: Error indicator
See “Control Panel”, General Settings
Guide.
D: Add Toner indicator
See p.47 “D Adding Toner”.
B: Load Paper indicator
See p.43 “B Loading Paper”.
3.Display
Displays operation status and messages. 
4.Selection keys
Correspond to items on the display. Press
to select the corresponding item.
5.Scroll keys
Press to select an item.
{
{{ {U
UU U}
}} }: scroll upward
{
{{ {T
TT T}
}} }: scroll downward
{
{{ {V
VV V}
}} }: scroll right
{
{{ {W
WW W}
}} }: scroll left
Reference
See p.9 “Reading the Display and
Using Keys”.
6.{
{{ {User Tools/Counter}
}} } key
Press to change default or operation pa-
rameters according to requirement.
7.{
{{ {Clear Modes}
}} } key
Press to clear the current settings.
8.{
{{ {Clear/Stop}
}} } key
Clear: clears an entered numeric value.
Stop: stops copying.
OK
AAI002S
2 3 4 5 6 7 8 9 10 11
14 15 1213
16 17 18 2019
On Hook DialOn Hook Dial
Pause/
RedialOK05 06 07 0809 10 11 1213 14 15 16Symbols Space Shift
01 02 03 04
@.  
__
Search
DestinationCheck
DestinationJob 
Information
ABC DEF GHI JKL
MNO PQR STU VWX
YZ
- & @.  _
AAI001S
Receive FileCommu-
nicating
Transmission
StampDetail Standard
Fine
Start Manual
ReceptionImmediate
Trans.
Memory
Trans.
Switch
RX Mode
2 1 3 4 5 6 7 8 9 10 11
15 16 13 14 17 18 19 20 12
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							8
9.Main power indicator
Lights when the main power switch is
turned on. 
Reference
p.11 “Turning On the Power”
10.On indicator
Lights when the operation switch is on.
Reference
p.11 “Turning On the Power”
11.Operation switch
Press to turn the power on. The On indi-
cator lights. To turn the power off, press
again.
Note
❒This key is inactivate during scanning
or while setting defaults.
12.{
{{ {Duplex}
}} } key (Type 3 only)
Makes two-sided copies.
Reference
See p.31 “Duplex (Type 3 only)”.
13.{
{{ {Combine/Series}
}} } key
Press to make combine or series copies.
Reference
p.33 “One-Sided Combine”
p.35 “Two-Sided Combine (Type 3
only)”
p.37 “Series Copies”
14.{
{{ {Sort}
}} } key
Automatically sorts copies. 
15.{
{{ {Lighter}
}} } and {
{{ {Darker}
}} } 
Press to change the image density setting.
Select the image density in five incre-
ments, Lighter to Darker.
16.{
{{ {Original Type}
}} } key
Press to select the original type registered
with [Original Type 1 (Text)
] or [Original Type
2 (Photo)
]. When the original type is se-
lected, the corresponding indicator
lights.
17.{
{{ {Cancel}
}} } key
Press to cancel an operation or return to
the previous display.
18.{
{{ {OK}
}} } key
Press to set a selected item or entered nu-
meric value.
19.Number keys
Press to enter numeric values.
20.{
{{ {Start}
}} } key
Press to start scanning or sending.
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							9
Display
This section explains how to read the display and use the Selection key for the
initial copy display.
Note
❒The copy display is set as the default screen when the machine is turned on.
❖
❖❖ ❖Initial copy display
1.Operational status or messages
2.Messages and the selected tray
appear here. Currently selected
items appear in brackets.
3.Number of copies set.
4.Reduce/Enlarge ratio function for
non-fixed ratios.
Reading the Display and Using Keys
This section explains how to read the display and use the selection key for the
initial copy display.
Note
❒The copy display is set as the default screen when the machine is turned on. 
1.Selection keys
Correspond to items at the bottom line on
the display.
Example: initial copy display
When the instruction “press [100%]”
appears in this manual, press the left
selection key.When the instruction “press [R/E]” ap-
pears in this manual, press the centre
selection key.
When the instruction “press [Auto
R/E]” appears in this manual, press the
right selection key.
AAX024S
132
4AAI024S
OK
123
4
AAI015S
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							10
2.{
{{ {Cancel}
}} } key
Press to cancel an operation or return to
the previous display.
3.{
{{ {OK}
}} } key
Press to set a selected item or entered nu-
meric value.
4.Scroll keys
Press to move the cursor to each direction
one by one.
When {
{{ {U
UU U}
}} },{
{{ {T
TT T}
}} },{
{{ {V
VV V}
}} }, or {
{{ {W
WW W}
}} } key appears
in this manual, press the scroll key of the
same direction.
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							11
Turning On the Power
This machine has two power switch-
es.
❖
❖❖ ❖Operation switch (right side of the
control panel)
Press to activate the machine.
When the machine has finished
warming up, you can operate the
machine.
❖
❖❖ ❖Main power switch (left side of the ma-
chine)
Turning off this switch makes the
main power indicator on the right
side of the control panel go off.
When this is done, machine power
is completely off. 
When the fax unit (optional) is in-
stalled, fax files in memory may be
lost if you turn this switch off. Use
this switch only when necessary. 
Note
❒This machine automatically enters
Energy Saver mode or turns itself
off if you do not use it for a while.
See General Settings Guide.
Turning On the Main Power
A
AA AMake sure the power cord is firm-
ly plugged into the wall outlet.
B
BB BTurn on the main power switch.
The main power indicator goes on.
Important
❒Do not turn off the main power
switch immediately after turn-
ing it on. Doing so may result in
damage to the memory, leading
to malfunctions.
Turning On the Power
A
AA APress the operation switch.
The On indicator goes on.
Note
❒If the power does not come on
when the operation switch is
pressed, check the main power
s w it c h  is  o n .  I f i t  is  o f f ,  t u r n  i t  o n .
AAI027S
ZENH080E
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							12
Turning Off the Power
A
AA APress the operation switch.
The On indicator goes off.
Note
❒Even if you press the operation
switch, the indicator does not
go out, but blinks in the follow-
ing cases:
During communication with
external equipment.
Turning Off the Main Power
Important
❒Do not turn off the main power
switch when the On indicator is lit
or blinking. Doing so may result in
damage to the memory.
❒Make sure 100% is shown as avail-
able memory on the initial scanner
display before turning off the main
power switch.
❒Be sure to turn off the main power
switch before pulling out the pow-
er plug. Not doing this may result
in damage to the memory.
A
AA ABe sure the On indicator is not lit.
B
BB BTurn off the main power switch.
The main power indicator goes out.
-
-- -When the fax unit (optional) is 
installed
When the main power switch is
turned off while using the fax func-
tion, waiting fax and print jobs may
be canceled, and incoming fax docu-
ments not received. If you have to
turn off this switch for some reason,
keep the following points in mind:
Important
❒Make sure 100% is shown as avail-
able memory on the display before
turning off the main power switch
or unplugging the power cord. Fax
files in memory are deleted an
hour after you turn off the main
power switch or unplug the power
cord. See ”Turning Off the Main
Power/In Case of a Power Fail-
ure”, Facsimile Reference .
❒If the On indicator does not go out,
but blinks in dial-in mode even if
you press the operation switch,
check the explanations below and
turn off the main power switch.
the computer is not controlling
the machine.
the machine is not receiving a
fax.
ZENH080E
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