Ricoh Aficio 2016 User Manual

							Paper type: Wood Free 80g/m2, Paper Thickness=100 µm // Pages in book=76 // Print scale=81%
Gap (when printed at 81% scale)  = Pages in book  ×  Paper thickness  /  2  = 3.800000 mm
B2596600 
 2016/2020/2020D Operating Instructions Copy Reference
RICOH COMPANY, LTD.15-5, Minami Aoyama 1-chome,
Minato-ku, Tokyo 107-8544, Japan
Phone: +81-3-3479-3111
 2016/2020/2020D
Operating InstructionsCopy Reference
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety
Information in this manual before using the machine.
Placing Originals
Copying
Troubleshooting
User Tools (Copier Features)
Remarks
Specifications
Overseas Affiliates
U.S.A.
RICOH CORPORATION
5 Dedrick Place
West Caldwell, New Jersey 07006
Phone: +1-973-882-2000
The Netherlands
RICOH EUROPE B.V.
Groenelaan 3, 1186 AA, Amstelveen
Phone: +31-(0)20-5474111
United Kingdom
RICOH UK LTD.
Ricoh House,
1 Plane Tree Crescent, Feltham,
Middlesex, TW13 7HG
Phone: +44-(0)20-8261-4000
Germany
RICOH DEUTSCHLAND GmbH
Mergenthalerallee 38-40,
65760 Eschborn
Phone: +49-(0)6196-9060
France
RICOH FRANCE S.A.
383, Avenue du Général de Gaulle
BP 307-92143 Clamart Cedex
Phone: +33-(0)-821-01-74-26Spain
RICOH ESPAÑA S.A.
Avda. Litoral Mar, 12-14,
Blue Building, Marina Village,
08005 Barcelona
Phone: +34-(0)93-295-7600
Italy
RICOH ITALIA SpA
Via della Metallurgia 12,
37139 Verona
Phone: +39-045-8181500
China
RICOH CHINA CO.,LTD.
29/F., Lippo Plaza, No.222
Huai Hai Zhong Road,
Lu Wan District,
Shanghai P.C.:200021
Phone: +86-21-5396-6888
Singapore
RICOH ASIA PACIFIC PTE.LTD.
260 Orchard Road,
#15-01/02 The Heeren,
Singapore 238855
Phone: +65-6830-5888
Printed in the Netherlands
GB GB B259-6600
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							Paper type: Wood Free 80g/m2, Paper Thickness=100 µm // Pages in book=76 // Print scale=81%
Gap (when printed at 81% scale)  = Pages in book  ×  Paper thickness  /  2  = 3.800000 mm
Declaration of Conformity
“The Product complies with the requirements of the EMC Directive 89/336/EEC and its amending di-
rectives and the Low Voltage Directive 73/23/EEC and its amending directives.”
In accordance with IEC 60417, this machine uses the following symbols for the main power switch:
a
aa a means POWER ON.
c
cc c means STAND BY.
Trademark
PostScript
® and Acrobat
® are registered trademarks of Adobe Systems Incorporated.
Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights in those marks.
Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be li-
able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-
ating the machine.Notes
Some illustrations in this manual might be slightly different from the machine.Certain options might not be available in some countries. For details, please contact your local dealer.
Laser Safety:
This machine is considered a class 1 laser device, safe for office/EDP use. The machine contains a 5-
milliwatt, 760-800 nanometer wavelength, GaAIAs laser diode. Direct (or indirect reflected ) eye contact
with the laser beam might cause serious eye damage. Safety precautions and interlock mechanisms
have been designed to prevent any possible laser beam exposure to the operator.
The following label is attached on the back side of the machine.
Caution
Use of controls or adjustment or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
Notes:
The model names of the machines do not appear in the following pages. Check the type of your ma-
chine before reading this manual. (For details, see P.6 “Machine Types”.)
Type 1: Aficio 2016
Type 2: Aficio 2020
Type 3: Aficio 2020D
Certain types might not be available in some countries. For details, please contact your local dealer.
Two kinds of size notation are employed in this manual. With this machine refer to the metric version.
For good copy quality, Ricoh recommends that you use genuine Ricoh toner.
Ricoh shall not be responsible for any damage or expense that might result from the use of parts other
than genuine Ricoh parts with your Ricoh office products.
Power Source
220 - 240V, 50/60Hz, 7A or more
Please be sure to connect the power cord to a power source as above. For details about power source,
see P.59 “Power Connection”.
Copyright © 2005 Ricoh Co., Ltd.
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Manuals for This Machine
The following manuals describe the operational procedures of this machine. For
particular functions, see the relevant parts of the manual.
Note
❒Manuals provided are specific to machine type.
❒Adobe Acrobat Reader is necessary to view the manuals as a PDF file.
❒Three CD-ROMs are provided: 
• CD-ROM 1 Operating Instructions for Printer/Scanner
 CD-ROM 2 Scanner Driver & Document Management Utilities
 CD-ROM 3 Operating Instructions for General Settings and Facsimile
❖
❖❖ ❖General Settings Guide (PDF file - CD-ROM3)
Provides an overview of the machine and describes System Settings (paper
trays, Key Operator Tools, etc.), and troubleshooting.
Refer to this manual for Address Book procedures such as registering fax
numbers, e-mail addresses, and user codes.
❖
❖❖ ❖Network Guide (PDF file - CD-ROM1)
Describes procedures for configuring the machine and computers in a net-
work environment.
❖
❖❖ ❖Copy Reference (this manual)
Describes operations, functions, and troubleshooting for the machines copier
function.
❖
❖❖ ❖Facsimile Reference 
Describes operations, functions, and troubleshooting for the machines fac-
simile function.
❖
❖❖ ❖Facsimile Reference  (PDF file - CD-ROM3)
Describes advanced functions and settings for key operators.
❖
❖❖ ❖Printer Reference 1
Describes system settings and operations for the machines printer function.
❖
❖❖ ❖Printer Reference 2 (PDF file - CD-ROM1) 
Describes operations, functions, and troubleshooting for the machines print-
er function.
❖
❖❖ ❖Scanner Reference (PDF file - CD-ROM1) 
Describes operations, functions, and troubleshooting for the machines scan-
ner function.
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							ii❖
❖❖ ❖Manuals for DeskTopBinder Lite
DeskTopBinder Lite is a utility included on the CD-ROM labeled Scanner
Driver & Document Management Utilities.
DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2) 
Describes installation of, and the operating environment for DeskTop-
Binder Lite in detail. This guide can be displayed from the [Setup] dialog
box when DeskTopBinder Lite is installed.
DeskTopBinder Lite Introduction Guide (PDF file - CD-ROM2) 
Describes operations of DeskTopBinder Lite and provides an overview of
its functions. This guide is added to the [Start] menu when DeskTopBinder
Lite is installed.
Auto Document Link Guide (PDF file - CD-ROM2) 
Describes operations and functions of Auto Document Link installed with
DeskTopBinder Lite. This guide is added to the [Start] menu when Desk-
TopBinder Lite is installed.
❖
❖❖ ❖Manuals for ScanRouter V2 Lite
ScanRouter V2 Lite is a utility included on the CD-ROM labeled Scanner
Driver & Document Management Utilities.
ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2) 
Describes installation of, settings, and the operating environment for Scan-
Router V2 Lite in detail. This guide can be displayed from the [
Setup] dia-
log box when ScanRouter V2 Lite is installed.
ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2) 
Describes delivery server management and operations, and provides an
overview of ScanRouter V2 Lite functions. This guide is added to the [Start]
menu when ScanRouter V2 Lite is installed.
❖
❖❖ ❖Other manuals
PostScript3 Supplement (PDF file - CD-ROM1)
Unix Supplement (Available from an authorized dealer, or as a PDF file on
our Web site.)
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TABLE OF CONTENTS
Manuals for This Machine ...................................................................................... i
Notice ...................................................................................................................... 1
How to Read This Manual ..................................................................................... 2
Names of Major Options ............................................................................................ 2
Safety Information ................................................................................................. 3
Safety During Operation............................................................................................. 3
Positions of Labels and Hallmarks for R
RR RWARNING and R
RR RCAUTION Labels . 5
Machine Types ....................................................................................................... 6
Control Panel.......................................................................................................... 7
Display ....................................................................................................................... 9
Reading the Display and Using Keys ......................................................................... 9
Turning On the Power ......................................................................................... 11
Turning On the Main Power ..................................................................................... 11
Turning On the Power .............................................................................................. 11
Turning Off the Power .............................................................................................. 12
Turning Off the Main Power ..................................................................................... 12
Saving Energy .......................................................................................................... 13
1. Placing Originals
Originals ............................................................................................................... 15
Sizes and Weights of Recommended Originals ....................................................... 15
Sizes Detectable with Auto Paper Select ................................................................. 16
Missing Image Area ................................................................................................. 17
Placing Originals.................................................................................................. 18
Original Orientation .................................................................................................. 18
Placing Originals on the Exposure Glass ................................................................. 18
Placing Originals in the ADF or ARDF ..................................................................... 19
2. Copying
Basic Procedure................................................................................................... 21
Copying from the Bypass Tray ........................................................................... 22
Copier Functions ................................................................................................. 26
Adjusting Image Density .......................................................................................... 26
Selecting Original Type Setting ................................................................................ 26
Selecting Copy Paper .............................................................................................. 26
Preset Reduce/Enlarge ............................................................................................ 27
Zoom ........................................................................................................................ 28
Auto Reduce/Enlarge ............................................................................................... 29
Sort...........................................................................................................................30
Duplex (Type 3 only) ................................................................................................ 31
One-Sided Combine................................................................................................. 33
Two-Sided Combine (Type 3 only)........................................................................... 35
Series Copies ........................................................................................................... 37
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3. Troubleshooting
If Your Machine Does Not Operate As You Want.............................................. 39
When a Message Is Displayed................................................................................. 39
If You Cannot Make Clear Copies....................................................................... 40
If You Cannot Make Copies As You Want ......................................................... 41
When Memory Is Full ............................................................................................... 42
B
BB B Loading Paper ................................................................................................. 43
Loading Paper .......................................................................................................... 43
Orientation-Fixed Paper or Two-Sided Paper .......................................................... 44
D
DD D Adding Toner................................................................................................... 47
Handling Toner......................................................................................................... 47
Toner Storage .......................................................................................................... 47
Used Toner .............................................................................................................. 47
Removing Toner................................................................................................... 48
Inserting Toner ..................................................................................................... 49
4. User Tools (Copier Features)
Accessing User Tools (Copier Features)........................................................... 51
Changing Default Settings ....................................................................................... 51
Quitting User Tools .................................................................................................. 52
Settings You Can Change with User Tools ....................................................... 53
APS/ Auto R/E Priority  ............................................................................................ 53
Auto Tray Switching ................................................................................................. 53
Original Type Setting ............................................................................................... 53
Duplex Mode Priority ................................................................................................ 54
Orientation................................................................................................................ 54
Max. Number of Sets ............................................................................................... 54
Original Count Display ............................................................................................. 54
Reproduction Ratio .................................................................................................. 54
Preset R/E Priority ................................................................................................... 55
Duplex Margin .......................................................................................................... 55
Rotate Sort ............................................................................................................... 55
Rotate Sort:Auto Continue ....................................................................................... 55
Letterhead Setting .................................................................................................... 55
5. Remarks
Dos and Donts .................................................................................................... 57
Where to Put Your Machine ................................................................................ 58
Machine Environment .............................................................................................. 58
Moving...................................................................................................................... 59
Power Connection .................................................................................................... 59
Access to the Machine ............................................................................................. 60
Maintaining Your Machine .................................................................................. 61
Cleaning the Exposure Glass................................................................................... 61
Cleaning the Exposure Glass Cover ........................................................................ 61
Cleaning the ADF or ARDF ...................................................................................... 61
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6. Specifications
Combination Chart............................................................................................... 63
Supplementary Information ................................................................................ 64
INDEX......................................................................................................... 67
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							vi
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Notice
Important
Do not copy any item for which copying is prohibited by law.
Copying the following items is generally prohibited by local law:
bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, pass-
ports, and drivers licenses.
Notice To Wireless LAN Interface (optional) Users
Notice to Users in EEA Countries
This product complies with the essential requirements and provisions of Direc-
tive 1999/5/EC of the European Parliament and of the Council of 9 March 1999
on radio equipment and telecommunications terminal equipment and the mu-
tual recognition of their conformity.
The CE Declaration of Conformity is available on the Internet at URL:
http://www.ricoh.co.jp/fax/ce_doc/
This product is only for use in EEA or other authorized countries. Outdoor use
of this product in Belgium, France, Germany, Italy, or the Netherlands is prohib-
ited.
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How to Read This Manual
Symbols
The following set of symbols is used in this manual.
R WARNING:
This symbol indicates a potentially hazardous situation that might result in
death or serious injury when you misuse the machine without following the in-
structions under this symbol. Be sure to read the instructions, all of which are de-
scribed in the Safety Information section.
R CAUTION:
This symbol indicates a potentially hazardous situation that might result in mi-
nor or moderate injury or property damage that does not involve personal injury
when you misuse the machine without following the instructions under this
symbol. Be sure to read the instructions, all of which are described in the Safety
Information section.
* The statements above are notes for your safety.
Important
If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates information or preparations required prior to operating.
Note
This symbol indicates precautions for operation, or actions to take after abnor-
mal operation.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.
Reference
This symbol indicates a reference.
[]
Keys that appear on the machines display panel.
{}
Keys built into the machines control panel.
Names of Major Options
Major options of this machine are referred to as follows in this manual:
Auto Document Feeder → ADF
Auto Document Feeder capable of scanning both sides of a sheet → ARDF
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