Psion Revo Palmtop Computer Instructions Manual

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Email & SMS
Types of message
The Folders view displays both Email and SMS
messages, displayed as follows:
High priority email message.Normal priority email message.Low priority email message.SMS message.
Writing messages
You can write a new message while working “off-line”,
then save it to a Local folder on your Revo so you
can send it when you next connect. Save messages in
the Draft folder, if you want to edit them before
sending; or save them in the Outbox folder, if you
want to send them when you next connect to your
mailbox or phone.Note: You do not need to connect to your mailbox
or mobile phone to prepare, read and respond to
messages; the only time you need to connect is when
you wish to send or receive messages.
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Email & SMS
Creating an email
To write a new email: 
1.Tap the New button on the Toolbar and select
Email, or use the command on the Message
menu. Email displays the “Message editor” in
which you can write your message.
2.To enter the email address(es) of the recipients
of your message, use the following lines:
·To: main recipient(s) of your message.
·CC: recipient(s) you want to send a “carbon
copy” of the message to.
·BCC: recipients you want to send a “blind
carbon copy” of the message to.Note: You can insert an address from your Contacts
address book by tapping Address on the Toolbar, or
using the command on the Edit menu.
3.Type in the title of your message on the Subject
line.
4.Type in your message at the bottom of the
screen (under the subject).
·To copy, move or find text; use the commands
on the Edit menu.5.You can send files with your email, e.g. a Word
or Sheet document, by adding them as
“attachments”. To do this, tap the Attachments
button on the Toolbar and select Add. See
‘Attaching files to emails’ later in this chapter.
6.When you have finished writing the message, tap
the Save button on the Toolbar, then:
·If you want to send the message the next time
you connect, select Save to outbox.
·If you don’t want to send the message yet, select
Save as draft to save the message in the Draft
folder.
Can I include text formatting in a message?
No. You can only use plain unformatted text in email
messages, but you can attach files to the email
containing formatted text.How do I send emails via different accounts?
If you have set up more than one email account, you can
choose which account is used to send an email. To
change the account an email is sent by, open the email
and use Send message via account on the Tools menu.
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Email & SMS
RecipientsMessage text
Priority
Message editor
Insert address
from Contacts
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Email & SMS
Creating an SMS message
To write a new SMS message: 
1.Tap the New button on the Toolbar and select
SMS, or use the command on the Message
menu. Email displays the “Message editor” in
which you can write your message.
2.Enter the mobile phone number for the recipient
of your message on the To: line.Note: You can insert a mobile phone number from
your Contacts address book by tapping Address on
the Toolbar, or using the command on the Edit
menu.3.Type in your message at the bottom of the
screen.
·To copy, move or find text; use the commands
on the Edit menu.
4.When you have finished writing the message:
·If the message is ready to be sent, tap the Save
to outbox button on the Toolbar.
·If you don’t want to send the message yet, tap
the Save as draft button on the Toolbar to save
the message in the Draft folder.
SMS
Message editor
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Email & SMS
Sending messages
When you’re ready to connect to your mailbox or
phone and send messages, make sure all the
messages you want to send are in the Outbox folder.Note: Before sending messages, make sure that your
mobile phone, or modem, is ready to communicate
with your Revo.
To send messages:
1.Move to the Outbox folder to display the
messages you want to send.
2.Tap the Send button on the Toolbar, or select
Send from outbox on the Transfer menu, then:
·Select All to send all the messages in the
Outbox.
·Select Selected to send only the messages you
have highlighted.
·Select Email to send all email messages from the
Outbox, but not SMS messages.
·Select SMS to send all SMS messages from the
Outbox, but not emails.
Saving unfinished messages as drafts
If you don’t have time to finish writing a message, you
can save it as a “draft” in your Local Draft folder.
Draft messages are not sent when you connect to
your mailbox or synchronize with your phone. Edit
draft messages as many times as you wish before you
send them.
If you want to send a draft message, move it from the
Draft folder into the Outbox. Send the message from
the Outbox the next time you connect to your
mailbox or phone.
·To save a message as a draft: select Save as draft
from the File menu, or use the Toolbar button.
·To edit a draft message: highlight the message in
the Draft folder, then tap on it or press Enter.
·To send a draft message: highlight the message in
the Draft folder, then select Move to outbox on
the Transfer menu.
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Email & SMS
Note: If you are sending email messages, but are not
connected to the Internet, your Revo displays details
of the Internet connection to use. Make sure these
settings are correct before proceeding. Once
connected to your mailbox, the email message(s) are
sent.
Your Revo sends email messages from your Outbox
to your service provider, who delivers them to their
recipient. SMS messages are sent from the Outbox to
the SMS service centre, which delivers them to their
recipient. Copies of messages that have been sent
successfully are placed in the Sent folder, whilst
messages which couldn’t be sent are left in the
Outbox and displayed in italics.
Note: To save disk space, delete messages from the
Sent folder you no longer require.How do I send emails automatically when I connect?
To send emails in the Outbox automatically when you
make a connection: select the name of your email
account from the Account settings commands on the
Tools menu. Move to the Outgoing page for your
account and tick the Auto send on opening box.
Outbox folder
Messages
ready to be sent
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Email & SMS
Receiving messages
To receive incoming messages, connect to your
Remote mailbox to see emails, or synchronize with
your mobile phone to transfer SMS messages.Note: Before connecting to your mailbox or phone
to receive messages, make sure that your mobile
phone, and/or modem, is ready to communicate with
your Revo.
Receiving email
To connect and receive your email: 
1.Tap the Open mailbox button on the Toolbar
(and select the name of your account if
required), or use the Open commands on the
Transfer menu.Note: If you are not connected to the Internet, you
are shown details of the connection which your Revo
will use. Make sure these settings are correct before
proceeding.
Internet
connection
details
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Email & SMS
2.When you have connected to your mailbox, you
can see all the emails it contains by tapping on
the Remote mailbox icon 
 (with your account
name shown next to it). The subject and details
of each email are displayed, with unread
messages displayed in bold.
3.To read the emails in your Remote mailbox, you
must transfer (or “download”) them to the Local
Inbox on your Revo. Highlight the email(s) you
want to read from the mailbox then:·To copy the email(s) to your Local Inbox, tap the
Copy (inbox) button on the Toolbar, or select
the command from the Transfer menu.
·To move the email(s) to your Local Inbox, select
Move to inbox from the Transfer menu.
Note: If you move emails from your Remote mailbox,
the only copies of these emails will be in the Local
Inbox on your Revo.
·To delete an email, select Delete from the Edit
menu, or press Del.Note: If you delete emails in the Remote mailbox,
they will be lost unless you have copied them to your
Local Inbox.
Remote
mailbox (open)
Connection statusUnread message
(bold)
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Email & SMS
Receiving SMS messages
You can transfer SMS messages you’ve received (or
written) on your phone to your Revo.
·To transfer all SMS messages from your phone
to your Revo, select SMS then Synchronise with
phone from Transfer menu.
Your Revo displays a summary dialog showing how
many messages have been transferred. Messages are
transferred as follows:·SMS messages you have received on your phone
are moved to the Inbox folder on your Revo,
and are deleted from the phone.
·SMS messages you’ve written on your phone, but
not sent, are copied to the Outbox folder on
your Revo.
·SMS messages you’ve sent from your phone are
copied to the Sent folder on your Revo.
Synchronization
summary dialog
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Email & SMS
Viewing messages
Messages you’ve transferred from your Remote
mailbox, or mobile phone, are displayed in the Local
Inbox. Unread messages are displayed in bold. If a
paperclip symbol 
 is displayed next to an email, the
message includes a file “attachment” (see ‘Attaching
files to emails’ later).
To view a message:
1.Select the message you want to read and tap on
it or press Enter.
2.Once you’ve read the message you can:
·Reply to or forward the message by using the
Reply/f’ward button on the Toolbar or the
commands on the Message menu.
·Close the message by using the command on the
File menu or pressing Esc.
Replying to & forwarding messages
You can respond to a message whilst you are reading
it, or if you have selected it in the Folders view.
To reply to or forward a message; tap the Reply/
f’ward button on the Toolbar, or use the commands
on the Message menu; then select: 
·Reply (to sender): to reply only to the sender of
the original message.
·Reply to all addressees: to reply to everyone
who received the original message (for email
only).
·Forward: to forward a copy of the original
message to someone else.
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