Psion Revo Palmtop Computer Instructions Manual

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Sheet
Replacing the graph range
When you create a graph, it is set to the range you
first selected. It will reflect changes to the data within
that range, but will not reflect changes in other ranges
you highlight on the worksheet. To replace the
current graph range (or ranges) with a new one:
1.In the Sheet view, highlight the new range you
want the graph to use.
2.Switch to the Graph view, then tap the Set
ranges button. The new range(s) will replace the
old one(s) as the subject of the graph.
Adding a range to a graph
You can add further ranges to graphs to display
additional information, e.g. to include a previous year’s
sales figures as well as the current ones.
·To add a range to a graph: select the range you
want to add to your graph in the Sheet view,
then switch to the Graph view and select Add
selected range from the Ranges menu.
Graph type & appearance
When you first create a graph, it will be a column
(bar) graph. To change the graph type: tap the button, or select Graph settings from the Graphs
menu. The graph types include line graphs, bar and
column graphs, scatter graphs and pie charts.
·To switch the graph between 2D and 3D: tap
the 3D button on the Top toolbar, or select
Graph settings from the Graphs menu.
·To change the pattern used for a range: select
Change range from the Ranges menu, then
choose the range, fill colours and styles for each
range.
·To change the background, text and line colours
of a graph: use both Change range from the
Ranges menu, and Graph settings from the
Graphs menu.Note: You can alter many aspects of the graph
appearance by tapping on the area of the graph you
wish to change.
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Sheet
Adding titles, labels and grid lines
·To add a title to a graph: select the Graph
settings command from the Graphs menu and
insert the title. You can change the style and font
of the title using the Title font command on the
Graphs menu.
·To add axis titles: use the Format X-axis and
Format Y-axis commands. Use these commands
to format the X and Y axes, e.g. to add grid lines,
tick marks, add or remove axis labels, alter the
axis position and scale, or hide them completely.
·To add labels to each range: use the Change
range command to specify the type of label you
want and the cells in which your labels are
stored.
·To add a legend to a graph: tap the Legends
button and select the desired position for the
legend. Alternatively, use the Graph settings
command.
Working with more than one graph
You can create more than one graph for a worksheet:
·To create a new graph: highlight the first range
for the new graph, then switch to the Graph
view. Select the New graph command from the
Graphs menu, and specify the settings for the
new graph.
·To switch between the graphs you have created:
tap the Graph button on the Top toolbar or use
the command on the Graphs menu.
Printing from Sheet
·To print a range of pages, the entire worksheet
or a graph from Sheet: use the Printing
commands on the File menu.
·To set up the page layout and printer: use the
Page setup and Print setup commands.
·To display a preview: use the Print preview
command or the Print button on the Toolbar.
See the ‘Printing’ chapter for more details.
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Sheet
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Data
Data
different files. For example, you may want to keep a
database for notes about software products,
interesting Web sites, or restaurants you want to visit.
You can create databases for other types of
information by changing the labels to suit the
information you wish to enter. See ‘Customising Data’
later. You can create any number of databases for
different types of information.
You can use Data to store information like a card
index system, with a separate entry for each “card”.
When you first use Data, the “labels” (e.g. Subject or
Notes) are designed so that you can start  a
“knowledgebase” of information straight away. You
can use the standard labels to keep track of items of
information about different subjects in one file or in
LabelsCard
Card browser
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Data
Adding an entry
You can add entries in any order. You can sort them
into alphabetical order later, see ‘Sorting entries’. To
add an entry:
1.Tap the New entry button or select the
command from the Edit menu.
2.Type the information in the appropriate boxes. If
you don’t have any information for one of the
labels, you can leave the box blank.
·To move between entries, tap on a label or use
the Tab key. Use the scroll bar to display labels
that are not visible.3.While you’re typing, use the arrow keys to move
the cursor around the text. Press Enter to start a
new line of text.
·To insert information from another program, e.g.
Word, use the Object button. Select the
program used to create the “object”. After
editing the object, tap Done to return to Data.
4.Use the Save button when you’ve finished typing
an entry. This saves the information you’ve typed,
and clears the dialog so that you can type
another entry.
5.Use the Close button when you have finished
adding your entries.
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Data
Looking at entries
Data has two views: Card and List. The Card view
shows the information for each entry as a single page.
A list of entries is shown in the Card browser next to
the page; the displayed entry is marked with a bullet.
The List view shows entries in a list (or table), with
one entry per line, e.g. like a telephone directory.
·To change the view, use the View button on the
Toolbar, or use Switch view on the View menu.·To display an entry in the Card view, tap on an
entry from the Card browser. To move to the
previous or next entry, tap on the 
 and 
buttons, or press the left and right arrow keys.
·To move through the list in the List view, press
the up and down arrow keys. To see columns
not currently visible, use the scroll bars or the left
and right arrow keys.
Labels
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Data
Sorting entries
Entries are listed in the order you add them. To sort
them into alphabetical order, select the Sort by label
command from the Tools menu. You can sort by any
label, and sort by more than one label.
For example, in a database where you keep lists of
your CDs; you could sort using the ‘Artist’ label, or
the ‘Title’; or sort using both labels, ‘Artist’, then
‘Title’.Note: See ‘Customising Data’ for more about setting
up a database with different labels.
Customising Data
To change the order of the labels in the Card view,
the columns in the List view, and to change the way
the labels are displayed:
1.Select the Label preferences or Column
preferences command from the Tools menu.2.Select the label or column, or press the
Spacebar, to tick the label(s) or column(s) you
wish to change; then use:
·Move up or Move down to move them to a new
position with respect to the other labels or
columns.
·Hide/Show to “hide” the label or column so that
its information will not appear in the Card view
or List view. You may wish to do this if the
information is confidential and you do not wish
the information to appear on screen in the Data
views. Even if a label or column is hidden, you
can still view and edit its information when you
add or edit an entry.
·Font to change the font size or type, or apply
other formatting to the text.
To control how each view looks, use the View
preferences command on the Tools menu.
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Data
Finding an entry
You can find a particular entry, or a number of
entries, simply by typing the text or characters that
you want to find into the Find: box. You can do this
in either view.
·Start typing some text that you know is included
in the entry you wish to find. Press Enter to
display all the entries which contain the text.
Note: The information in every label is searched, so
you can find an entry by typing text contained in a
label which is normally “hidden”.
Limit the labels that are searched, to make finding
entries quicker:
·Select the Find by label command from the
Tools menu, and tick the label(s) you want to
use for searching. Add or remove a tick by
pressing the Spacebar or by tapping on the label.
Search text
Entries containing
search text
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Data
Changing or deleting entries
 To change the contents of an entry:
1.Select the entry by displaying it in the Card view,
or by highlighting the line for the entry in the List
view.
2.Tap the Edit entry button, or select the
command from the Edit menu.
3.Change the information as required, and tap the
Save button to save your changes.
To delete an entry:
1.Select the entry (as described above).
2.Select the Delete entry command from the Edit
menu.Note: If you delete an entry by mistake, you can
retrieve it by selecting the Undo delete command
from the Edit menu.
Customising the database
You can use Data to store many different types of
information. All you need to do is create a new file
then change the labels in the file.
You can change the text for any label, or add or
remove labels. You can set up a new set of labels so
that you can use a Data file for information other
than a knowledgebase.Important:
It is best to set up the labels you want before you start
to type in your entries.
To change the labels:
1.Select the Change labels command from the
Tools menu.
2.Select a label, then tap the Delete button to
remove it, or tap the Edit button to change the
existing label text.Note: When you delete a label, the information
associated with it will be lost.
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Data
Adding labels
To add labels to a database, select Change labels
from the Tools menu, then tap the Add button. You
can add labels for different types of information; e.g.
text, numbers, dates, Yes/No only; and specify the
number of characters which can be typed for a text
label.
You can also use the Options button to control how
the label information is handled by the Data program.
For example, if the label should be checked when
looking for telephone numbers when DTMF dialling is
used, and how many characters are used when
sorting the entries.Important:
After the label has been set, it is not possible to change
either the data type for a label, or the number of
characters length of a text field. It is best to plan the
database and label types first.
Printing Data entries
You can print all your Data entries, the current card,
or choose a group of entries to print by typing a
search clue.
·Before you print, refer to the instructions in the
‘Printing’ chapter to select a printer.
To print Data entries:
1.Display the entries to print by selecting a single
entry, or by typing a search clue to find a group
of entries. If you want to print all the entries,
press Esc to make sure that all the entries are
included.
2.Use the Printing commands on the File menu:
·Use the Page setup command to control the
page size, margins, and add headers and footers.
·Use the Print setup command to specify how
the entries will appear in the printed copy.
·Use the Print preview command to display
pages showing how your printed copy will look.
· ·· ·
·Use the Print command to print your entries.
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