Psion Revo Palmtop Computer Instructions Manual

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Getting started
Setting a system password
To prevent anyone looking at the files on the Internal
drive of your Revo, set a system password which you
must type in before you can use the machine.
To do this:
1.Select the Password icon from the Control
panel in the System screen.
2.Set the Display owner information line to ‘At
switch on’.
3.Tick the Ask for password box.
4.Type the password twice for confirmation.
Choose a password that you won’t easily forget,
but one that won’t be easy for someone else to
guess. You will need to enter the password again
if you want to change the password settings on
your Revo.
Don’t forget your password!
If you forget the system password, you will have to hard
reset the machine and all your files will be lost (even
Psion cannot ‘unlock’ your Revo).
The password is now set. The next time you switch
your machine on, you will have to type in the
password to access your files.
If you want to switch the password off, remove the
tick from the Ask for password box.Note: The system password does not protect files
you copy to other machines (e.g. your PC).
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Getting started
Things to do next!
This section gives a brief overview of what else you
may want to do when your first use your Revo,
including:
·Ideas for how you can use the programs.
·Ideas for customising your Revo.
Which programs to use?
The first things you wish to do may include:
Entering appointments, reminders, birthdays and
lists of things to do from your old diary or time
planner into the Agenda program. If you use a
PC scheduler such as Microsoft Outlook or Lotus
Organizer, you can use PsiWin to synchronize
the information in your Psion and PC schedules
to keep them both up to date.Entering names and addresses from your old
address book into your Revo’s Contacts address
book. If you also keep names and addresses in a
PC scheduler, you can use PsiWin to synchronize
your Psion and PC address books so that they
are both kept up to date.
Manage the phone numbers on your mobile
phone using the Phone program.Setting a morning alarm in the Time program.
The Time program also includes a map of the
world, and information about cities, world times,
and national and international dialling codes.Entering a ‘work to do list’. This is best entered
as a To-do list in Agenda. You will be able to see
outstanding tasks in the Day view, set alarms to
remind you to do them and cross out items
when you’ve completed them.
You may also wish to:Keep a meeting agenda or minutes as a memo
attached to the meeting’s entry in Agenda. You
can then retrieve the notes by finding the
meeting entry.Keep a record of expenses in the Sheet program.
Here you can search for items, add columns of
numbers, or calculate totals and tax.Keep a Data file as a “knowledgebase” of notes
about a particular subject. You can keep track of
references or products as you find them.
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Getting started
The Control panel
Use the Control panel to change settings for your
Revo. To do this:
1.Move to the System screen, then tap on the
Control panel button on the Toolbar, or select
the command from the Tools menu.
2.To display the settings for an item, tap on the
icon twice, or highlight it and press Enter.
Initially, you should set up the Time & date, Screen,
and Switch on/off settings (and Printer if you intend
to use one).
When you first use your Revo, you may wish to:
Use the International icon to change settings
which may vary from country to country, e.g. the
currency and date formats.
Use the Switch on/off icon to control how and
when your Revo switches on and off, e.g. you
might like it to switch on when you tap the
screen, and switch off when you close the case.Use the Sound icon to control the sounds that
your Revo makes when you press keys, tap the
screen and perform other actions.Use the Screen icon to change the screen
contrast, set the automatic switch off times, or
re-calibrate the touch sensitive screen if your
Revo stops responding to your pen taps.Use the Keyboard icon to control how long you
have to hold a key down before a repeat
character is entered.Use the Password icon to set a password on
your machine or enter owner information.
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Getting started
Control panel
Control panel
Toolbar button
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Getting started
Customising the System screen
You can use the commands on the View menu to
change how the System screen looks and works:
·Change the position of the Title bar by selecting
Title position, and the width of the columns by
selecting Column width.
·Change the size of text and icons on screen, so
that more or fewer files and folders are
displayed, using Zoom in and Zoom out (or use
the ‘magnifying glass’ command icons).
·Turn the Toolbar off and on with Show toolbar;
without the Toolbar you can see more of the
System screen.
·Control how the files are sorted, and what file
information is displayed with Sort files and Show
file details. When you first use  your Revo, files
are grouped ‘by type’ (i.e. according to program);
you can change this to sort them by date, name
or size. 
You can customise many of the ways that your Revo
works from the System screen using the Preferences
command on the Tools menu, and the settings in the
Control panel. See also the previous section, ‘The
Control panel’, for details.·Use the System screen preferences to display
“hidden” files and the “System” folder in the
System screen, change the standard folder for
files, and change the keypress for opening
multiple files.
·Customise the positions of icons on the Extras
bar, e.g. so that the icons for your favourite
programs appear in particular positions. To
change the Extras bar settings; press the Enter
key, or tap the word “Extras”, when the Extras
bar is displayed; or use the Extras bar icon in the
Control panel.
Do not delete files in the System folder
The “System” folder contains files that are used by
your Revo programs. You should not normally need
to access these files, which is why this folder is not
shown as standard. Do not delete or modify files in
this folder, or create new files in this folder;
otherwise you may have problems using your
Revo’s programs.
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Files, folders & programs
Files, folders & programs
· ·· ·
·Files: Use this view for file management, e.g.
creating, opening, moving, copying, renaming and
deleting files.
· ·· ·
·Today: Use this view to see Agenda
appointments and To-dos for the current day,
and information about the battery, connection
and memory. See ‘Today’ later in this chapter.
When you first switch on your Revo, the Files view is
displayed. The name of the current folder is displayed
in the grey Title bar at the left of the screen. Files are
listed in columns across the screen; a file’s icon
represents the program used to open it.
The System screen is your Revo’s file manager and
‘desktop’. The System screen is displayed the first
time you switch on your Revo. To move back to the
System screen at any time, tap the System program
icon 
.
The System screen has two views, ‘Files’ and ‘Today’.
To move between the views, tap on the Files or
Today buttons on the Toolbar, or use the Switch
view commands on the View menu. Press the Esc key
to switch from Today view back to Files view.
Free memoryOpen folder
File name
 & detailsFiles view
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Files, folders & programs
Moving around
To move the highlight between the files and folders
on the screen: tap on the names, or press the arrow
keys. If there are more files than can be displayed on
screen; scroll the screen by pressing the arrow keys,
or tap on the scroll bar at the bottom of the screen.Bookmarking a folder
You can use a “bookmark” to tag a folder that you
frequently use, so that you can quickly move back to it.
To set the bookmark, move to the folder and select Set
bookmark from the Edit menu. Move to the bookmarked
folder at any time by selecting Go to bookmark from the
Edit menu.
Opening files, folders & programs
Files are displayed with an icon, which represents the
program used to open the file.
·To open a file or folder from the System screen:
tap it twice, or highlight it and press Enter.
Files that are open have their names displayed in bold
on the System screen. If you open a file using
program which already has a file open, the program
automatically saves and closes the file already open. ·To open two or more files of the same type at
the same time: hold down the Fn key while
opening the second file from the System screen.
To switch between the two open files, tap
program’s icon.
To open a program:
·Tap on the program’s icon on the bar below the
screen. If the program’s icon isn’t displayed on
the bar, tap the Extras icon to display more
programs. If the program is file-based, e.g. Data
or Word, the program displays the last file you
were looking at.
Note: If the last file you were looking at has been
deleted, moved or renamed, the program automati-
cally looks for a file with a ‘standard’ filename (e.g.
‘Word’, ‘Data’, ‘Agenda’ and so on) in the standard
folder (e.g. ‘Documents’), and opens this file instead. If
your Revo cannot find this file, it creates a new file
with the ‘standard’ filename.Note: Tap on the Extras icon 
 to display additional
icons for programs installed on your Revo. If there are
more programs than will fit on the screen, tap the
More label.
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Files, folders & programs
How can I see which files and programs are open?
Select the List open files command from the File menu,
or hold down the Ctrl key and tap the System icon. To
move to a file or program in the list, highlight it and tap
the Go to file button.
Closing folders & programs
· ·· ·
·To close the current folder: tap on the Close
folder icon 
 at the top of the screen, or
highlight it and press Enter. When you close all
folders in the System screen, you move to the
highest level (or “root”) of the Internal disk.
· ·· ·
·To close a program: use the Close command on
the File menu, either in a program, or in the
System screen. Any changes you have made to
the file are automatically saved.
Note: To see a list of open programs, hold down the
Ctrl key and tap the System icon. To close a program,
select it and tap Close file.
Creating new folders
Use folders 
 to store related files together, e.g. for
work projects and home use. For example, create a
folder called “House” for files relating to your home,
and create a folder called “Letters” within the
“House” folder for correspondence about your home.
Using folders in this way makes your files easier to
find.
To create a new folder:
1.Move to the folder, e.g. ‘Documents’, in which
you wish to create the new folder.
2.Select the Create new command from the File
menu, then select Folder.
3.Type in the folder name.
You cannot use the following characters in a folder
name: < > : /  *?
Note: You can keep a maximum of 64 items (each
file or folder counts as one item) in the “root” (top
level) of your Revo’s internal disk. It’s best to create a
number of folders in which to store all your files to
prevent the top level of the System screen from
becoming too full.
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Files, folders & programs
Creating new files
You can create files from the System screen, or from
within programs. As a general rule:
·Create a file from the System screen to start
with the standard file settings.
·Create a file from within a program to use the
settings from the file currently open, e.g. labels in
a Data file, or to use a template in Word.To create a file from the System screen:
1.Move to the folder where you wish to create the
file.
2.Select the Create new command from the File
menu, then select File.
3.Select the program you wish to use, e.g. ‘Word’
for a Word document.
4.A filename is suggested. If you do not wish to use
this, type a different name and tap OK.
Note: If you have a file already open within the
program, and wish to leave it open so that you can
refer to both files, hold down the Fn key while
tapping the OK button.
Creating a
new fileClose folder icon
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Files, folders & programs
What names can I use for my files & folders? 
You can use most characters in file and folder names,
including spaces, so it is fine to have folders called, e.g.
“1997 Purchase Orders and Invoices”. The only
characters which cannot be used in a file or folder name
are: / < > :  *?.
The maximum length of a filename is 252 characters,
but this includes the names of the folders within which
the file is contained (known as the “path”), e.g.
‘Documents/folder1/folder2/file’.
This will not generally be a problem, except if you use
very long names for your folders, nested in other folders
with long names. If you do exceed the maximum
filename length; either rename the file, or a folder it is
contained within, to a shorter name.
Important
Files are not stored with a filename “extension”, unlike
most PCs. You cannot store two files with the same
name in the same folder, even if the files were created
using different programs. For example, if you save a
Sheet file with the filename “November 1999 report”,
then save a Word file with the same name, the Sheet file
will be replaced by the Word file.
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