Psion Revo Palmtop Computer Instructions Manual
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91 Email & SMS Type your response in the “Message editor”. The original message text is included at the bottom of your message, below a ‘Header’. You can change the message address(es), subject, or add an attachment (for email only), in the same way as you would when writing a new message. See ‘Writing messages’ for more details.Can I stop messages being included in my replies? Yes. Select either Editor preferences, or Viewer preferences, on the Tools menu in the message editor or viewer.When you have finished writing: ·To save the message to the Outbox folder, to be sent the next time you connect; use the Toolbar button, or select Done (save to outbox) from the File menu. ·If you don’t want to send the message yet; save the message to the Draft folder by using the Toolbar button, or selecting Save as draft from the File menu. Original authorHeader separator Email.P6503/02/2000, 15:05 91
92 Email & SMS Attaching files to emails You can send files with emails, e.g. a Word or Sheet document, by adding them as “attachments”. To add an attachment to an email you are writing: ·Tap the Attachments button on the Toolbar and select Add. When you attach files to the email, they are displayed on the Attachments line. Emails which contain attachments are displayed with a paperclip symbol in the Folders view. If you have received an email containing an attachment, you can view the file, or save a copy of the file to disk. You can view attached Microsoft Word documents as plain text files.To view and/or save an attachment: 1.Open the email containing the file you want to view or save. 2.Select the attachment on the Attachments line, then tap the Attachments button and select: ·Open: to view the attachment. ·Save as: to copy the file from the email and save it on your Revo’s disk. Attached files File sizes Email.P6503/02/2000, 15:05 92
93 Email & SMS Disconnecting When you’ve finished using email on your Revo, close your Remote mailbox. To close your Remote mailbox: ·Tap the Close mailbox button on the Toolbar, or select your account name from the Close commands on the Transfer menu. You can close your email account’s Remote mailbox without disconnecting from the Internet, i.e. keeping your “dial-up” connection open. Stay connected to the Internet if you want to open a different mailbox. To keep your Internet connection open after closing a mailbox, open the Internet settings on the Control panel, then enter the time to stay online for. To disconnect from the Internet:Important Close any open Remote mailboxes before disconnecting from the Internet. ·Select Disconnect from Internet on the File menu. Printing messages To print a message: 1.Open the message, or select it in the Folders view. 2.Select Printing from the File menu, then: ·To print the message, select Print. ·To adjust the page size, margins, headers, footers and page numbering; select Page setup. ·To set the number of copies, or the printer to be used; select Print setup. ·To display pages showing how the printed copy will look, select Print preview. Email.P6503/02/2000, 15:05 93
94 Email & SMS Setting up for SMS To use SMS messaging on your Revo, check the following: 1.Check that your phone is set up to send and receive SMS messages. To find out how to do this, see your phone’s manual, or contact your dealer or network operator. 2.Ensure the Infrared (or IR) port is active on your phone. Your phone’s manual will tell you how to do this. 3.Align the Infrared ports of your phone and your Revo so that they are facing each other (ideally, place them on the same flat surface). Make sure that your phone and Revo are no more than one metre (3ft) apart. To check the SMS settings on your mobile phone: 1.Select Account settings on the Tools menu, then select SMS. 2.On the Details page, select the type of phone you use in the Mobile phone line.3.Move to the Advanced page, ensure your Revo and phone are ready to connect, then tap Edit on the Edit service centre address line. 4.If your Revo connects to the phone successfully, the service centre address dialog is displayed: ·If the Service centre address line is blank, enter the SMS service centre phone number for your network operator. To find out the number, read the service centre number from your phone (your phone manual will tell you how to do this), or contact your network operator. ·If the Service centre address line displays a number, check that the number is correct and tap OK. Note: To create new mobile phone settings, open the Modems settings in the Control panel, then tap New. Enter the required settings for your phone, then move to the Advanced page and set the Modem type line to Mobile. Email.P6503/02/2000, 15:05 94
96 Phone Phone Starting a phonebook You can start a new phonebook by connecting to your phone and retrieving the names and numbers in its memory, or by creating a new phonebook. Copying numbers from your phone If you already keep names and phone numbers on your phone, connect to your phone and copy them into a new phonebook on your Revo. To connect to your phone and retrieve its phonebook: 1.Ensure that your mobile phone is ready to communicate to your Revo using its Infrared (or ‘IR’) port (your phone’s manual will tell you how to do this). Align the Infrared windows on your Revo and phone, making sure that they are no more than 1 metre (3ft) apart. 2.Tap the Connect button on the Toolbar, or select Connect to phone from the Tools menu. Use Phone to organise the list of names and phone numbers stored in your mobile phone (called a “phonebook”). You can edit phonebooks on your Revo, and integrate entries with your Contacts address book to keep them up to date. You can copy phonebooks to and from your phone using Infrared (or ‘IR’). Phone memory & SIM cards Phonebooks can be stored on either your phone’s SIM card, or the memory in the phone handset. If you store a phonebook on your SIM card, you can access it on another phone by inserting the SIM card into the phone. If you store a phonebook in your phone’s memory, you can only access it from your phone.What is a ‘SIM card’? You will have obtained a SIM (Subscriber Identity Module) card when you bought your phone, or subscribed to your network operator. Your SIM contains information such as your phone number and PIN, and can also be used as a memory to store phonebooks and SMS messages. Phone.P6503/02/2000, 15:05 96
97 Phone 3.After your Revo connects to the phone, select the memory in your phone to be retrieved. For details about the different memory types in your phone, see ‘Phone memory & SIM cards’ earlier. 4.Your Revo reads the phonebook from your mobile, and checks to see if it matches any phonebooks present in Phone, then: 5.If this is the first time you’ve retrieved a phonebook, enter a name for it, then tap OK to save it in Phone. 6.Otherwise, if you have previously retrieved (or created) a phonebook, Phone displays a dialog to specify what to do with the names and numbers:·To save the numbers in a new phonebook, tap New and enter its name. ·To overwrite an existing phonebook, tap Replace and select the phonebook name. ·To add the numbers to an existing phonebook, tap Merge and select the phonebook name. If a matching entry is present in both the phone and the phonebook, but the two entries have a different name or number, phone asks you to specify which entry to use. Once the phonebooks have been merged, confirm whether you want your mobile to be updated with the merged phonebook. Phone memory to retrieve Phone.P6503/02/2000, 15:05 97
98 Phone Phonebooks are displayed in the Phonebooks list. The icon represents the memory type, i.e. SIM card or phone memory. Tap on the phonebook to see the names and numbers it contains. If you want to retrieve the phonebook from both memories on your phone, i.e. the SIM card and the phone’s memory, repeat the steps in this section again. Note: To disconnect from your phone, select Disconnect from phone on the Tools menu. Creating a phonebook If you do not already have names and numbers stored on your phone, create a new blank phonebook: 1.Select New from the Phonebook menu. 2.Enter a name for the phonebook and tap OK. For information on adding entries to the phonebook, see ‘Adding names & numbers’ later. Looking at phonebooks & contacts When you first use Phone, only your Contacts address book is displayed. When you create a phonebook, it is displayed in the Phonebooks list underneath Contacts. The entries in the selected phonebook, or Contacts, are displayed on the right of the screen. Phone.P6503/02/2000, 15:05 98
99 Phone Looking at Contacts entries ·To display your contacts, tap on Contacts in the Phonebooks list. Note: If you have not yet entered any contacts, the list will be blank. See the ‘Contacts’ chapter for more information on adding entries to your Contacts address book. Phone displays the names and telephone numbers for all your contacts: ·The Label column displays the contact’s ‘Work’ and ‘Home’ (Personal) numbers, and indicates the type of number, i.e. telephone, mobile phone, fax or pager.·The Contact column displays the full name of the contact. ·The Phone number column displays the phone number of the contact, according to the type displayed in the Label column. If a contact entry includes more than one telephone number, each number is listed on a separate line. ·The ? column indicates whether the contact is “linked” to a phonebook entry (see ‘Keeping entries up to date’ later). If the contact is linked, the phonebook’s memory type is displayed, i.e. SIM card or phone memory. Contacts address book Phonebook link Phone.P6503/02/2000, 15:05 99
100 Phone Looking at phonebook entries When you create a phonebook, it is displayed in the Phonebooks list (on the left of the screen). If the phonebook was retrieved from your phone, the icon will show the memory it came from, i.e. SIM card or phone memory. ·To display the names and number in a phonebook, tap on it in the Phonebooks list. Phone displays the phonebook entries: ·The Loc. column displays the position of the number in the phonebook. The location numbers represent the sequence the numbers will appearin when you browse the entries on your phone (only on phones which allow you to specify number locations). ·The Name column displays the contact name, as it will appear on the phone. A suffix after the name indicates the number type, e.g. ‘(M)’ mobile or ‘(F)’ fax. See ‘Formatting entry names’ later for details. ·The Phone number column displays the phone number. ·The ? column displays the Contacts icon if the number is linked to an entry in Contacts (see ‘Keeping entries up to date’ later). Phonebook Phone.P6503/02/2000, 15:05 100