Psion Revo Palmtop Computer Instructions Manual

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Phone
Sorting entries
You can change the order in which entries are
displayed on screen, and arrange the order they are
located in the phonebook.
To sort entries in Contacts or a phonebook:
·Tap on the column title to rearrange them, e.g.
tap on Name or Contact to sort entries
alphabetically by their name. Tap on a the
column title again to switch from ascending to
descending order.
·Select Sort from the View menu, then select the
column title to sort by. Select Ascending to
change between ascending and descending
order.
To change the location of names in the phonebook
so that they are in alphabetical order:
·Select Arrange alphabetically on the Phonebook
menu.
To list contacts by first name, last name, or company
name:
·Select Preferences from the Tools menu. Move
to the Contacts page and use the Display
contacts as line to specify how contacts are
listed.
Finding entries
To find a name or number:
1.Select the contacts list or the phonebook you
want to search.
2.Type the first few characters of name or number
you want to find, e.g. type ‘doc’ to find ‘Doctor’.
Phone displays a dialog for you to type in the
search text.
3.To search for the text, tap OK or press Enter.
Phone looks for the search text, and highlights
the first matching entry it finds.
4.To find the next occurrence of the search text in
the list, select Find next on the Edit menu.
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Adding names & numbers
You can add names and numbers to a phonebook by:
·Creating a new entry and typing them in.
·Copying them from Contacts (or another
phonebook) and pasting them into the
phonebook.
·Retrieving a phonebook from your phone and
‘merging’ its entries with a phonebook.Note: To add numbers from your phone to a
phonebook, connect to the phone and ‘merge’ the
retrieved numbers into the phonebook. For details,
see ‘Copying numbers from your phone’ earlier.Note: The maximum number of entries you can store
in a phonebook depends on the capacity of your
phone’s memory or SIM card. To check this, use
Phone info on the Tools menu.
Adding entries from Contacts
To add entries from Contacts to your phonebook:
1.Select 
 Contacts in the Phonebooks list to
display your contacts.2.Highlight the contacts numbers you want to
include in your phonebook, then select Copy
from the Edit menu.
3.Select the phonebook you want to add the
contacts numbers to.
4.To add the contacts numbers to the selected
phonebook, select Paste from the Edit menu.
Be careful when copying contacts
If you use the ‘cut’ command (instead of using copy), the
contact and all its numbers are removed from the
Contacts list and placed on the clipboard. To restore the
contact(s), select Paste from the Edit menu immediately
after using the cut command.
The contacts names and numbers are added to your
phonebook. The name will appear in a shortened
form, and include a suffix to indicate the number
type, e.g. ‘(M)’ for mobile. For information on
changing the way names are shortened, or using a
different suffix, see ‘Formatting entry names’ later.Note: Phonebook entries which have been copied
from Contacts are indicated by an icon 
 in the ?
column to show they are “linked” (see ‘Keeping
entries up to date’ later).
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Formatting entry names
As the screen size on mobile phones is limited, Phone
automatically shortens contact names you copy and
paste into your phonebook. You can specify how
Phone shortens names, e.g. to change ‘John Scallan’ to
‘Scallan J’, and the suffix used to indicate the number
type, e.g. ‘(M)’ for mobile.
To change these settings, select Preferences from the
Tools menu, move to the Entry options page, then:
·To change the way Phone shortens contact
names, specify the setting to use on the Short
name line.·To include or remove the number type suffixes
from names, tap on Include number types.
·To specify the suffix to use for each number
type, select Number types and tap on it again.
Type the suffixes you want to display for each
type of home and work number.
Note: These settings do not affect existing
phonebook entries you have copied from Contacts.
Short name
formats
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Adding new entries
To add a new entry to a phonebook:
1.Select the phonebook to add the entry to from
the Phonebooks list.
2.Select New from the Entry menu.
3.Enter the name and number of the contact.
4.To specify the position in the phonebook where
the entry is stored, enter a number on the Store
in location line. Otherwise, the entry will be
placed in the lowest free location.5.If you want to add the entry to Contacts, or link
it to an existing contact, select Edit contact.
Phone checks for corresponding entries in
Contacts, and displays a dialog if no matching
entry is found:
·To add the entry to Contacts, tap New contact.
For information on entering contact details, see
‘Adding a contact’ in the ‘Contacts’ chapter.
·To link the entry to a contact, tap Find contact
and type in the name of the contact to search
for. Phone displays the search results. If the
contact you are looking for is displayed, select it
and tap OK; or tap Cancel if you want to search
again.
Adding a
new entry
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Note: To add a phonebook entry to contacts,
highlight the phonebook entry and select Copy from
the Edit menu. Tap on Contacts in the Phonebook
list to display your contacts list, then select Paste from
the Edit menu. When you copy a phonebook entry
into Contacts, the phone number is placed in the
contact’s Mobile label on the Personal page.
Editing & deleting entriesChanging entries
To change an entry’s details:
1.Select the entry you want to edit; then tap on it,
or press Enter; or select Edit from the Entry
menu.
2.Change the entry details as required, then:
·If you are editing a phonebook entry, tap OK to
confirm the changes.
·If you are editing a Contacts entry, tap Save to
confirm the changes.Note: If you change the name or number of a entry
which is “linked” to another phonebook or Contacts
entry, a ‘warning’ icon 
 is displayed in the ? column.
See ‘Keeping entries up to date’ later.
Deleting entries
To delete an entry: Be careful when deleting multiple entries
If you select more than one entry to delete, you can not
restore the entries by using the undo command. Only a
single entry can be restored by using undo.Be careful when deleting contacts
If you select a contact’s number, the contact and all its
numbers displayed in the list are deleted. To remove a
number for a contact without removing the contact itself,
edit the contact and delete the number which isn’t
required.
·Select the entry you want to delete, then press
the Del key or select Delete from the Entry
menu.
·If you accidentally delete a single entry, select
Undo delete on the Entry menu to restore the
deleted entry.
·If you accidentally delete a phonebook or
number of entries, you can restore the file to
when you last saved or opened it, losing all
changes since. To do this, select Revert to saved
from the More commands on the File menu.
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Updating your phone
After creating or editing a phonebook, copy it to your
phone to update its numbers.
To connect to your phone and update its
phonebook:
1.Ensure that your mobile phone is ready to
communicate to your Revo using its Infrared (or
‘IR’) port (your phone’s manual will tell you how
to do this). Align the Infrared windows on your
Revo and phone, making sure that they are no
more than 1 metre (3ft) apart.2.Tap the Update phone button on the Toolbar,
or select Update phone from the Phonebook
menu.
3.Select the phonebook you want to copy to the
phone.
Warning: Your phone’s numbers will be overwritten
When you copy the phonebook to your phone, the
numbers in the memory you select will be lost, and are
overwritten by those in the phonebook. Make sure that
you do not need the numbers in the memory you are
updating.
Phone memory
to update
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4.Select the memory in your phone to store the
phonebook. For details about the different
memory types in your phone, see ‘Phone
memory & SIM cards’ earlier.
5.Phone copies the phonebook to the selected
memory in the phone.
To disconnect from your phone, select Disconnect
from phone on the Tools menu.Note: If Phone fails to update your phonebook and
displays the message “Error writing entry x”, it may be
because some entry names exceed the maximum
length allowed by the phone. To fix this problem,
select Preferences from the Tools menu, then tick
Truncate phone entries on the Contacts page. You
can check the maximum entry length using Phone
info on the Tools menu.
Keeping entries up to date
To keep your phonebook entries and contact details
in step with each other, use “links” to show which
phonebook entries are present in Contacts (and vice
versa).When you copy a contact into a phonebook, the
phonebook entry is “linked” to the entry in Contacts.
Phone indicates which entries are linked, and whether
the entries are up to date with each other:
·Linked entries are indicated by an icon 
 in the
? column.
·If you modify the contact or phonebook entry,
e.g. by changing the number; but do not update
the “linked” entry, a ‘warning’ icon 
 is
displayed.
When you retrieve a phonebook from your phone,
Phone can automatically check the names and
numbers, and link matching entries.
·To specify whether Phone checks for matching
entries in phonebooks: Select Preferences from
the Tools menu. Move to the Contacts page and
select the Auto link to contacts box. 
·To check for links to Contacts in a phonebook,
select Relink to contacts from the Phonebook
menu. 
Synchronizing contacts with a PC
Use PsiWin to synchronize your contacts with a PC
scheduler, keeping the names and numbers on your PC
up to date with those on your Revo and phone.
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Dialling numbers
To dial a number displayed in a phonebook, or
Contacts entry, on your mobile phone:
1.Ensure that your mobile phone is ready to
communicate to your Revo using its Infrared (or
‘IR’) port (your phone’s manual will tell you how
to do this). Align the Infrared windows on your
Revo and phone, making sure that they are no
more than 1 metre (3ft) apart.
2.Select the entry containing the number you want
to dial.
3.Select Dial from the Entry menu. Your Revo will
communicate with your phone, and the number
is dialled from your mobile phone.
Using International dialling codes
If you travel to a different country, you can add and
remove the international dialling prefixes on your
phonebook numbers. If you have international
numbers in your phonebook, include their correct
dialling prefix, e.g. ‘+46’ for Sweden. Numbers for
your own country do not require an international
prefix.
·You must specify your home country before
adding or removing dialling prefixes. To do this,
select Preferences from the Tools menu. Move
to the Contacts page, then set your “home”
country on the Default country line.
Dialling a
contact
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When you travel abroad, add the international prefix
to all the numbers for your home country. To do this:
1.Highlight all the entries in your phonebook using
Select all on the Edit menu, or just highlight
individual number(s) if there are some numbers
you don’t want to change.
2.Select Add international prefix on the Entry
menu to add your country’s dialling prefix to the
‘home’ numbers (i.e. those without international
dialling prefixes).When you return to your home country, remove the
international dialling prefix from your home numbers:
1.Highlight all the entries in your phonebook using
Select all on the Edit menu, or just highlight
individual number(s) if there are some numbers
you don’t want to change.
2.Select Remove international prefix on the Entry
menu to remove the international prefix from
the home numbers (i.e. those with the dialling
prefix of your home country).
Dialling
prefix
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Managing phone files
Phone files can contain a number of phonebooks. Use
phone files to share phonebooks with other people,
manage different sets of international numbers, copy
entries between phonebooks, and keep private
numbers secure.Note: Individual preferences, e.g. the Default country
or Short name type, are saved with each file. New
files you create will have the same preferences set as
the open Phone file.
·To create a new Phone file: Select Create new
file on the File menu. Enter a name and location
for the file.
·To open an existing Phone file: Select Open file
on the File menu and select the file name, or
highlight the file name in the System screen and
tap on it again or press Enter.·To delete a Phone file: Highlight the file in the
System screen and press the Del key.
·If you accidentally delete a phonebook or
number of entries, you can restore the file to
when you last saved or opened it, loosing all
changes since. To do this, select Revert to saved
from the More commands on the File menu.
·To rename a Phone file: Highlight the file in the
System screen and select Rename on the File
menu.
·To set a password on a Phone file: Select
Password on the File menu.
Note: Your Contacts are not saved in phone files;
phone files only contain your phonebooks.
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